RFP2601ADD2.pdf
PDF 6 MB Posted
- Attached to
- Fire & Security Alarm Monitoring (Citywide)
- Solicitation number
- RFP-26-01
- Issued by
- Volusia County, Florida
About this file
This is Addendum #2 to Request for Proposals RFP-26-01 issued by the City of DeLand, Florida Finance Department for Fire & Security Alarm Monitoring services on a citywide basis. The addendum clarifies requirements for 24/7 monitoring of fourteen fire alarm control panels (FACPs) and fifteen security alarm panels across multiple city facilities, including newly added locations at the DeLand House and Conrad Center, with the DeLand Airport removed from scope. Contractors must provide monitoring in compliance with NFPA 70, 72, 101 codes and applicable NEC and IEEE standards, supply all necessary automatic phone dialers and interfacing devices at no additional cost, and convert any non-wireless or non-cellular systems to wireless or cellular technology. The contractor shall furnish daily activity reports via email detailing trouble signals, supervisory signals, and alarm activations by location, provide online account access for viewing and downloading reports, perform annual testing and certification, and submit monthly itemized invoices according to the provided price schedule. The proposal opening date remains October 14, 2025 at 2:00 p.m., with all other terms and conditions from the original RFP remaining unchanged.
The revised price sheet (Attachment A) reflects the addition of the two new locations and removal of DeLand Airport, with contractors required to provide per-site pricing inclusive of all systems listed and any required reprogramming. Contractors must maintain non-proprietary programming systems in all city buildings and facilities unless otherwise approved by the City's Contract Administrator and may make changes to pin numbers at no additional charge upon telephone or email request. The City reserves the right to add or delete sites or systems at any time during the contract term. Maintenance services are explicitly excluded from this contract scope. If new hardware installation is required for any panels, costs must be identified separately in Column F of the price sheet. Within 24 hours of request, the contractor shall provide written or electronic reports of specified alarm activity to the City at no additional cost, with the City responsible for providing and maintaining all telephone and data lines, signal quality, and jacks to emergency panels.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP2601RankingSheet.pdf | ||
| RFP2601PMN.pdf | ||
| RFP2601NamesOnlyTabulation.pdf | ||
| RFP2601ADD4.pdf | ||
| RFP2601ADD3.pdf | ||
| RFP2601Pre-ProposalSignInSheet.pdf | ||
| RFP2601ADD1.pdf | ||
| Attachment_A.xlsx | XLSX spreadsheet | |
| RFP2601Final.pdf | ||
| Attachment_B.DOCX | DOCX document |
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Text version
Finance Department 120 S. Florida Ave.
2nd Floor
DeLand, FL 32720
Fire & Security Alarm Monitoring (Citywide)
RFP-26-01
October 3, 2025 Addendum #2
TO ALL PROSPECTIVE CONTRACTORS
This is an Addendum to and shall be considered as part of the original Proposal package for the above-mentioned Proposal. Contractors are requested to acknowledge receipt of this Addendum with their
Submission.
CLARIFICATION TO QUESTIONS ASKED RECEIVED:
1. Please see additional requirements below:
i. Provide 24/7 (24 hours a day, seven days a week) monitoring of the systems listed on the Attachment A and per applicable NFPA 70, 72, 101 codes and per applicable NEC, IEEE or other applicable industry standards, or per the local Authority Having Jurisdiction (AHJ) requirements.
ii. The various systems listed on Attachment A are currently being monitored. The monitoring service provider is responsible for providing all automatic phone dialers or other devices necessary to fully interface with existing systems and in order to monitor all features of existing systems without additional cost.
iii. Contractor shall provide annual testing and certification as required by applicable laws.
iv. City of DeLand is responsible for providing current and future telephone/data lines, signal quality and jacks to the emergency panel where automatic phone dialers are located.
v. Within twenty-four (24) hours of request, provide written/electronic reports of specified alarm activity to the City, only if requested and at no additional cost.
vi. Provide daily activity reports via email to City’s Contract Administrator. The daily activity report shall include, at a minimum, trouble signals, supervisory signals, and alarm activations by location.
vii. Provide access to online account via an internet website with the ability to view account activity and view/download reports.
viii. Any non-wireless or non-cellular systems must be converted to wireless or cellular.
ix. Provide pricing, per site, inclusive of systems requiring monitoring as listed in Attachment A which shall include any required reprogramming of existing systems.
Contractor agrees to make changes upon request of the City to change or delete pin numbers via telephone or email request for no additional charge to the City.
x. The City reserves the right to add or delete either sites or systems at any time during this agreement.
xi. Non-proprietary programming system shall be maintained in all City buildings/facilities for the purpose of monitoring security and/or fire alarm systems unless otherwise approved by the City’s Contract Administrator.
Fire & Security Alarm Monitoring (Citywide)
RFP-26-01
October 3, 2025 Addendum #2
xii. The Contractor shall furnish the City with a monthly detailed invoice breaking down charges according to the price schedule submitted with this proposal. Invoices submitted in a different format shall be returned to the Contractor for corrections prior to payment being processed.
2. A revised price sheet (Attachment A) is attached. If any panels require new hardware installation, please provide the cost in the appropriate area (Column F).
3. Maintenance will not be apart of this contract.
4. The DeLand Airport has been removed from the scope of work.
5. Two locations have been added to the Security Panel Monitoring scope of work:
i. The DeLand House – 137 W Michigan Ave., DeLand, FL 32720
ii. The Conrad Center – 137 W Michigan Ave., DeLand, FL 32720
The price sheet (Attachment A) reflects these changes.
Attachments: Attachment A – Revised Price Sheet
RFP-26-01 Attachment #1 – Panel Images
Please note that the proposal opening date and time remains October 14, 2025 @ 2:00 P.M.
All other terms and conditions remain unchanged.
Sincerely, Corey McMillen, CPPB Purchasing Manager
END OF ADDENDUM #2
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| Fire & Security Alarm Monitoring (Citywide) |
| RFP-26-01 |
| October 3, 2025 |
| Addendum #2 |
| TO ALL PROSPECTIVE CONTRACTORS |
| CLARIFICATION TO QUESTIONS ASKED RECEIVED: |
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