RFP26006672 Solicitation Specifications.pdf

2023-1.v2.04222024 RFP – Agency Solicitation Specifications Page 1 of 5 Revised 4/22/2024

RFP26006672

AGENCY SOLICITATION SPECIFICATIONS

STRATEGIC PLAN DEVELOPMENT FOR HOMELESS RESPONSE

SECTION A. BACKGROUND

The Rhode Island Executive Office of Housing (EOH) seeks a qualified vendor to lead a statewide, stakeholder-driven process to organize, draft, and deliver a comprehensive strategic plan to address homelessness for submission to the Rhode Island General Assembly. The final plan must align with state statutory responsibilities and federal strategic guidance and include measurable implementation steps and reporting commitments.

Statutory & policy context (non-exhaustive):

R.I. Gen. Laws § 42-167.1 directs the statewide Council to participate in development of a strategic plan to end homelessness aligned with the federal strategic plan.

A strategic plan was drafted and presented in 2012, and several of the recommendations were implemented which led to improvements and a decline in the homeless population. It’s time for Rhode Island to reassess and create a new set of strategies.

SECTION B: SCOPE OF WORK AND REQUIREMENTS

Task 1 — Project initiation & workplan

• Finalize a detailed workplan, timeline with milestones, and stakeholder engagement strategy.

Task 2 — Statutory & systems review

• Review relevant Rhode Island statutes, regulations, previous strategic document, Consolidated Plan(s), CoC plans, and existing program data.

• Assess current system capacity (shelter inventory, PSH, RRH, prevention resources), and data sources (HMIS and state reporting). Provide a summary of findings and gap analysis.

Task 3 — Data analysis

• Analyze Point-in-Time (PIT) counts, HMIS outputs, By-Name List(s), shelter utilization, exit destinations, length of homelessness, inflow/outflow trends, and racial/ethnic data.

• Provide clear, visual data products (charts, maps, dashboards) that support recommendations.

Task 4 — Stakeholder engagement & public participation

• Plan and facilitate (minimum of) 6 regional stakeholder workshops, 8 targeted focus groups (including people with lived experience), 5 listening sessions with state/local agencies and funders, and at least 1 public comment period lasting no less than 30 days.

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• Provide materials (agendas, facilitation guides, summaries) and ensure accessibility (language access, ADA accommodations, virtual options).

Task 5 — Drafting, resource planning & alignment with national best practices

• Produce a draft plan with evidence-based approaches (Housing First, rapid re-housing, permanent supportive housing, housing problem solving). Include federal and state funding suggestions and resources available to states. Include data obtained during analysis, national best practices from experience in other states, and data to support recommendations.

Task 6 — Implementation guide, finalization & handoff

• Incorporate feedback from EOH, oversight committee, and public comments. Deliver a final plan, and an implementation guide (including sample reports for monitoring outcomes and data dashboard samples).

Task 7 — Technical assistance & reporting templates

• Provide a recommendation for progress reports to internal and external stakeholders, from detailed to high level reports that the agency can leverage as the plan is implemented.

Program Requirements

1) The vendor will:

a) Lead and facilitate an inclusive, equity-focused planning process that engages state agencies, Continuums of Care (CoCs), providers, people with lived experience, advocates, and partner agencies in state government;

2) Produce a data-driven Strategic Plan to End Homelessness that:

i) Aligns with any relevant federal strategic plans and HUD/CoC system measures;

ii) Establishes clear goals, prioritized strategies, measurable metrics, and a realistic multi-year implementation plan with dates for deliverables;

iii) Contains actionable recommendations for implementation, funding alignment, prevention, housing pipeline (rapid re-housing, permanent supportive housing), diversion, coordinated entry, and supportive services;

3) Deliver a final plan and an executive summary suitable for submission to the Rhode Island General Assembly and publication online;

4) Provide an implementation guide and monitoring & evaluation framework for annual reporting.

SECTION C: PROPOSAL

1. Technical Proposal Narrative and format: Vendors must submit a technical proposal which addresses each of the following elements and is limited to eight (8) pages (this excludes any appendices and as appropriate, resumes of key staff that will provide services covered by this request):

A. Staff Qualifications – Please identify the individual who will have primary responsibility for overseeing the work under the proposed award, along with roles and responsibilities of each member of the proposed team. Provide staff resumes/CV and describe qualifications and experience of key staff and any subcontractors who will be involved in this project, including their experience in leading statewide strategic planning

2023-1.v2.04222024 RFP – Agency Solicitation Specifications Page 3 of 5 Revised 4/22/2024 for homeless response, working with HUD, CoCs, HMIS data, and state housing agencies, proven capacity to perform quantitative data analysis (PIT, HMIS) and produce accessible policy reports, strong facilitation skills and demonstrated experience engaging people with lived experience.

B. Capability, Capacity, and Qualifications of the Vendor - Please provide a detailed description of the Vendor’s experience as it relates to the topic of homeless response programs, analysis, stakeholder engagement, focus groups, strategic planning and consulting work. List a minimum of three (3) relevant client references, to include client names, addresses, contact names with emails and phone numbers, dates of service and type(s) of service(s) provided.

C. Work Plan - Please describe in detail, the framework within which requested strategic planning for homeless response services will be performed. The following elements along with timeframe for completion should be included:

• Project Workplan

• Statutory and Homeless System Review Report and Gap Analysis

• Data Analysis Package

• Stakeholder Engagement Summary and Transcripts (should be ongoing with a deadline for consolidated and final summary)

• Draft strategic plan

• Final Strategic Plan, Executive Summary, Legislative Brief and

Implementation Guide

D. Approach/Methodology – Define the methodology to be used for development and administration of the plan.

• What methodology do you propose for gathering stakeholder feedback?

How do you propose to collect feedback from those with lived experience?

What will you require from the Executive Office of Housing to be successful in stakeholder engagement activities?

• Will your findings and recommendations come with a savings proposal?

• How will you quantify and communicate data, best practices and evidence-based approaches in the plan?

• What will a monitoring and evaluation guide look like? How will you set

Rhode Island up to successfully implement the plan, monitor and collect data on the outcomes?

2. Cost Proposal

Detailed Budget and Budget Narrative: Provide an overall project cost based on the tasks outlined in the scope of work. The pricing should be outlined in Attachment A, Cost Proposal. (30 points)

3. Supplemental Bidder Attestation Form

See Appendix A on the “Overview” tab in Ocean State Procures™ for information. Vendors are required to complete, sign and submit this form with their overall proposal.

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4. ISBE Proposal

See Appendix B on the “Overview” tab in Ocean State Procures™ for information and the MBE, WBE and/or Disability Business Enterprise Participation Plan form(s). Vendors are required to complete, sign and submit these forms with their overall proposal. Please complete separate forms for each MBE, WBE, and/or Disability Business Enterprise subcontractor to be utilized on the solicitation.

SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC

Technical proposals must receive a minimum of 55 (78.5%) out of a maximum of 70 points to advance to the cost evaluation phase. Technical proposals scoring less than 55 points shall not have the accompanying cost or ISBE participation proposals opened or evaluated; such proposals shall not receive further consideration.

Technical proposals scoring 55 points or higher shall have the cost proposals evaluated and assigned up to a maximum of 30 points bringing the total potential evaluation score to 100 points. As total possible evaluation points are determined, vendor ISBE proposals shall be evaluated and assigned up to 6 bonus points for ISBE participation.

Proposals shall be reviewed and scored based upon the following criteria:

Criteria

Possible Points

Staff Qualifications 10 Points

Capability, Capacity, and Qualifications of the Vendor

20 Points

Work Plan 15 Points

Approach/Methodology 25 Points

Total Possible Technical Points

70 Points

Cost proposal

30 Points

Total Possible Evaluation Points 100 Points ISBE Participation 6 Bonus

Points

Total Possible Points

106 Points

Additional evaluation criteria can be found at:

• For those with an OSP account, see the “Requirements” tab of this solicitation in OSP for additional information on the evaluation and selection process in the “RFP Standard Specification” section.

• For those without an OSP account, public access to the full bid can be found at https://ridop.ri.gov/vendors/bidding-opportunities. Search for this solicitation, open the https://ridop.ri.gov/vendors/bidding-opportunities

2023-1.v2.04222024 RFP – Agency Solicitation Specifications Page 5 of 5 Revised 4/22/2024 record, click on the “Print/Download Solicitation Summary” button in the upper right corner for all the solicitation requirements and supporting documents are found at the bottom of the page in the “Solicitation Attachments” section.

SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC