RFP#15A202511155 Selection Package_Final.pdf

State of Maine RFP#15A202511155 1 Rev. 10/1/2025 – DAFS/Office of State Procurement Services

JANET T. MILLS

GOVERNOR

Brigadier General Diane L. Dunn

ADJUNCT GENERAL & COMMISSIONER

DEPARTMENT OF

DEFENSE, VETERANS AND EMERGENCY

MANAGEMENT – MILITARY BUREAU

RFP#15A202511155

LDTS Range – Biological Assessment

1. Purpose Through the subject RFP, the Department sought a qualified contractor to holistically evaluate relevant factors including existing and proposed land use, topography, soil, ground water, surface and subsurface stormwater drainage, and a large body of existing biological and hydrogeochemical studies in order to develop a Biological Assessment for submission to USFWS and to consult DVEM through the final USFWS Conference Report.

2. Evaluation Process An evaluation team was composed of four evaluators from the Department of Defense, Veterans & Emergency Management – Military Bureau. The evaluation team determined the eligibility of each Bidder, performed individual evaluations of each eligible proposal and recorded individual notes, then met as a team to apply the consensus method for recording the team notes and assigning scores to each proposal for Qualifications and Experience and the Proposed Services sections. Cost was scored using a mathematical formula.

3. Conditional Awards As a result of the evaluation process, the evaluation team announced its conditional contract award to the following vendor:

Service/Category Vendor Name Biological Assessment Stantec Consulting Services Inc.

Below are the key factors that resulted in the award selection(s) made through this evaluation process:

4. Qualifications & Experience

• The Bidder identified an office located in Maine, even though services are provided worldwide.

• The examples provided gave appropriate background on the individuals identified for the services and how the background relates to the Biological Assessment.

• Bidder provided a detailed list of individuals assigned to the Biological Assessment with a variety of pertinent backgrounds.

• The Bidder has substantial experience with related projects.

• The Bidder has a broad knowledge for Section 7 Consultation and Atlantic Salmon

Consultations.

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State of Maine RFP#15A202511155 2 Rev. 10/1/2025 – DAFS/Office of State Procurement Services

JANET T. MILLS

GOVERNOR

Brigadier General Diane L. Dunn

ADJUNCT GENERAL & COMMISSIONER

DEPARTMENT OF

DEFENSE, VETERANS AND EMERGENCY

MANAGEMENT – MILITARY BUREAU

• Examples were provided with fisheries experience, which is where the Department anticipates substantial exploration.

• The Bidder’s examples are tied to the types of work that we would expect to encounter when doing the Biological Assessment required for this RFP.

5. Proposed Services

• The Bidder provided a well laid out timeline which meets the needs of the project.

• The Bidder provided a very good proposal on how they would approach the aquatic toxicity issue. This gave the impression that they thoroughly understood the scope and how to get the work done.

• The Bidder accounted for potential delay of construction, design, etc.

• The Bidder laid out a timeline with plans to be complete by August 2026.

6. Cost Proposal Stantec Consulting Services Inc. submitted a cost of $27,439.00 and was the second lowest cost proposed.

7. Conclusion Out of 100 possible points, the evaluation team awarded Stantec Consulting Services Inc. a total score of 90.41. The strength of awarded proposal outweighed the other proposals through a combination of its qualifications and experience, proposed services, and proposed cost. The evaluation team determined that the proposal submitted by Stantec Consulting Services Inc.

represents the best value to the State of Maine.

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Bidder/Applicant Name Copperhead Environmental Consulting Inc.

Date of Team Evaluation 1/14/2026

State of Maine RFP# 202511155 pg. 1 Revised 10/01/2025 – DAFS/Office of State Procurement Services

State of Maine

Department of Defense, Veterans & Emergency Management

Military Bureau

RFP# 202511155

TEAM CONSENSUS EVALUATION NOTES

RFP

Coordinator

Name Tanya L. Schaub Title Procurement Manager Email Tanya.L.Schaub@maine.gov

Evaluation Team

Name Timothy Bickford Name Wendy Buehler Name Andrew Flint Name Barry Turcotte

State of Maine RFP# 202511155 pg. 2

SUMMARY

Points Available Points Awarded File 1 Preliminary Information N/A N/A

File 2 Organization Qualifications and Experience 50 25

File 3 Proposed Services 10 5 File 4 Cost Proposal 40 16.29 Total: 100 Total: 46.29

State of Maine RFP# 202511155 pg. 3

File 1 Preliminary Information

Team Notes Appendix A (Proposal Cover Page) 1. Provided as requested Appendix B (Responsible Bidder Certification) 1. Provided as requested

State of Maine RFP# 202511155 pg. 4

File 2 Organization Qualifications and Experience

Points Available Points Awarded 50 25

Section Team Notes Overview of the Organization 1. Very thorough for the over organization and how long in business and BA’s they have done.

2. Gave 3 projects – The examples didn’t seem to be as complex as ours (different species etc) but theirs was have been controversial.

3. Very bat focused

4. Very focused on Endangered Species Act experience

5. They didn’t have experience aquatics, metals, contaminants

(great relevance to us).

6. Bidder didn’t seem to have much ecological experience in

Maine (or New England) though they are a nationwide company.

7. With the bidders 2nd two project examples, it was hard to know the scope and size (Bonanza & Argon) too brief in the provided information.

8. Heavy on Bats and some Lynx, but no mention of the Atlantic Salmons, or identify any fisheries work at all

Subcontractors 1. No Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

1. Have most of the qualifications to complete the work

2. Little work with Atlantic Salmon and salmon habitat and didn’t discuss fisheries work in general.

3. Bidder did address the request for examples on the individuals that would be involved in our project.

4. They did name the folks who would be working on our project

5. They didn’t have provide examples or discussion on experience in Biological Assessment for aquatics, Atlantic Salmon or metal contaminants (great relevance to us).

Organizational Chart 1. Was provided Litigation 1. They don’t have any Financial Viability 1. Low to moderate risk – Dunn & Bradstreet Certificate of Insurance 1. COI Provided (highest professional amount of insurance)

State of Maine RFP# 202511155 pg. 5

File 3 Proposed Services

10 5

Proposal – Bidders Approach to Conduct the Scope

1. Short on details

2. Not a lot of scheduling information provided, no timeline, Gantt chart, or schedule shown.

3. Mostly talked about how they BA would be done, missing how they would get to the point of the BA

4. Restated what we provided

5. Were very general about how they would approach the aquatic toxicity part of this project, which is likely the biggest part for us

Proposed Services 1. No mention of task 1

2. Only had one person identified, no back ups listed

Implementation – Work Plan/Outline

1. No mention of needing to meet with Fish and Wildlife.

2. Very vague, but that might not be bad. They did follow a logical order (many unknows in the middle, might steer the project in a different direction)

3. Assumptions – one public meeting, but then they state 2 meetings on consecutive days. What is the plan if consecutive days aren’t the right assumptions, or process for State of Maine.

State of Maine RFP# 202511155 pg. 6

File 4 Cost Proposal

40 16.29

Scoring Formula Lowest Submitted

Cost Proposal / Cost Proposal Being Scored x Score

Weight = Pro-Rated Score

$26,350 / $64,712 x 40 = 16.29

Team Notes 1.

2.

Bidder/Applicant Name GZA GeoEnvironmental Inc.

Name Tanya L. Schaub

Name Wendy Buehler

SUMMARY

Points Available Points Awarded File 1 Preliminary Information N/A N/A

File 2 Organization Qualifications and Experience 50 45

File 3 Proposed Services 10 8 File 4 Cost Proposal 40 32.89 Total: 100 Total: 85.89

File 1 Preliminary Information

Team Notes Appendix A (Proposal Cover Page) 1. Provided as requested

File 2 Organization Qualifications and Experience

50 45

Overview of the Organization 1. Bidder has been in business for 60 years, can pull specialists from around country.

2. Good cross section of experience including work on Atlantic

Salmon as well as groundwater contamination and monitoring

3. Very thorough with who they are, what they do, and specifically which offices they would use to manage this project

4. They didn’t have any sections they were missing, or that they didn’t have experience in, for all that we are asking for in the

RFP.

Subcontractors 1. None Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

1. Clearly defined who would be on the project, provided those folks certifications, and experience.

2. All personnel appeared to have relevant certifications

3. Certified noise consultant (also has experience as a former

National Guard person) and they also have a certified geologist

4. No specific examples were given for Endangered Species Act work, we believe they understand and have experience with it, but examples not given

5. Examples – strong set that showed fisheries, aquatic discharge, have worked with State of Maine IF&W etc.

6. They didn’t specifically say who worked on the example projects would be on the team for the RFP they are bidding on.

Organizational Chart 1. Yes provided and looked good Litigation 1. Yes. But details are confidential though they stated they are due to payment & contract disputes and would not affect their ability to do this RFP/Contract

Financial Viability 1. Didn’t provide Certificate of Insurance 1. Provided

File 3 Proposed Services

10 8 to Conduct the Scope

1. Very broad about munitions, didn’t really talk about the Endangered Species Act, it was inferred, but didn’t spell it out

Proposed Services 1. Pretty detailed on each of the tasks

2. Mentioned virtual meetings to prepare for public meetings

3. Seemed to address each of the tasks

Implementation – Work Plan/Outline

1. Provided a plan as well as an outline and chart who/what/where/when

2. Very well done

File 4 Cost Proposal

40 32.89

Cost Proposal / Cost Proposal Being Scored x Score

Weight = Pro-Rated

$26,350 / $32,050 x 40 = 32.89

Bidder/Applicant Name Stantec Consulting Services Inc.

Name Tanya L. Schaub

Name Wendy Buehler

SUMMARY

Points Available Points Awarded File 1 Preliminary Information N/A N/A

File 2 Organization Qualifications and Experience 50 45

File 3 Proposed Services 10 7 File 4 Cost Proposal 40 38.41 Total: 100 Total: 90.41

File 1 Preliminary Information

Team Notes Appendix A (Proposal Cover Page) 1. Provided as requested

File 2 Organization Qualifications and Experience

50 45

Overview of the Organization 1. Bidder didn’t really provide an overall overview letting us know who they are/what they do and how long in business wasn’t there.

2. They do have a Maine office, though they are a worldwide company.

3. They didn’t hit on all of the points we were expecting with all the information we wanted, but the examples they gave did point to specific parts.

4. The examples they gave were good for the people that did work on the examples. Ie. Person A worked on project Z doing metals contamination etc.

5. Bidder left the team to infer a lot of things. We know they can do all of the work (due to working with the vendor) but they should have spelled it out better.

Subcontractors 1. No Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

1. Bidder provided a good mix of folks with the different backgrounds needed

2. Lots of experience (years doing this type of work)

3. Broad knowledge for section 7 consultation and Atlantic

Salmon Consultations.

4. Examples were good with fisheries, where we expect there to be an issue at our site. Bidder also gave good examples where there were potential issues.

5. Bidder examples that tied to the types of things that we would expect to be encountered when doing the work required for this RFP.

Organizational Chart 1. They did provide Litigation 1. They do have pending, but should not impact this project Financial Viability 1. D&B provided low to moderate risk Certificate of Insurance 1. COI yes

File 3 Proposed Services

10 7 to Conduct the Scope

1. Well laid out and fits well with project

2. Really did a good example on how they would approach the aquatic toxicity issue. They gave the impression they understood the scope and how to get the work done.

3. Clear understanding of the project but in some ways their outlined approach seemed to be general.

4. Team was concerned that “no site visits would be necessary”.

They have done work in the area before and attended the walkthrough. But would this be an issue?

5. Bidder mention data sets they have been contracted to develop (in the provided datasets for the RFP), but didn’t mention the others.

Proposed Services 1. Lack on Monarch Butterfly mention, though they were supposed to identify “candidate species”, it was one species we expected all to identify.

2. Seemed to only include the bare minimum, and they didn’t elaborate on much.

3. Bidder did mention accounting for delay of construction design etc. which is good and a great mention.

Implementation – Work Plan/Outline

1. Bidder laid out timeline with plan to be complete by August

File 4 Cost Proposal

40 38.41

Cost Proposal / Cost Proposal Being Scored x Score

Weight = Pro-Rated

$26,350 / $27,439 x 40 = 38.41

1. Within the budget

Bidder/Applicant Name Tyrannidae LLC dba Flycatcher LLC

Name Tanya L. Schaub

Name Wendy Buehler

SUMMARY

Points Available Points Awarded File 1 Preliminary Information N/A N/A

File 2 Organization Qualifications and Experience 50 40

File 3 Proposed Services 10 8 File 4 Cost Proposal 40 40.00 Total: 100 Total: 88

File 1 Preliminary Information

Team Notes Appendix A (Proposal Cover Page) 1. Provided as requested

File 2 Organization Qualifications and Experience

50 40

Overview of the Organization 1. Minimal overview of company, no length in business, no specialty areas or focuses listed.

2. Bidder is a Maine based company and has recent experience with the 5 different species of most concern in the RFP

3. Fairly thin examples, not very robust complex studies

Subcontractors 1. None Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

1. Lots of relevant certifications were provided

2. Individual persons identified for all parts and demonstrated knowledge and experience in developing BA’s for various projects including experience with each of the species to be covered in this BA.

3. Examples were smaller scale with straight forward impacts, didn’t have examples of larger scale (like LDTS) complex projects

Organizational Chart 1. Provided

2. Show each persons role along with the person which was nice and helpful Litigation 1. None Financial Viability 1. Waiting access to D&B Certificate of Insurance 1. COI Provided

File 3 Proposed Services

10 8 to Conduct the Scope

1. Provided and well laid out.

2. Not a lot on the experience provided to suggest a project this big

3. Did include mention of a lead agency and knowledge that there would be one for a project this size Proposed Services 1. Proposal was thin on how they would complete the toxicology and metals etc.

Implementation – Work Plan/Outline

1. Detailed work plan, and who would be responsible for what tasks

File 4 Cost Proposal

40 40

Cost Proposal / Cost Proposal Being Scored x Score

Weight = Pro-Rated

$26,350 / $26,350 x 40 = 40

Evaluator Name Tim Bickford Title Biologist II Department Defense, Veterans & Emergency Management – Military Bureau

Bidder/Applicant Name Copperhead Environmental Consulting

Date of Individual Evaluation 01/07/2026

INDIVIDUAL EVALUATION NOTES

File 2 – Organization Qualifications and Experience

Individual Notes Overview of the Organization Copperhead Environmental Consulting has been in business for

20 years specializing in regulatory compliance, permitting and ecological studies.

Subcontractors No subcontractors to be used.

Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

Individuals identified to be working on this biological assessment (BA) have most of the qualifications likely necessary to complete this BA, particularly with the terrestrial species involved. Little experience with Atlantic salmon and their habitat was mentioned.

Organizational Chart The organizational chart appears satisfactory.

Litigation None.

Financial Viability Appears satisfactory.

Licensure/Certificate of Insurance

Provided.

File 3 – Proposed Services to Conduct the Scope

The bidder’s approach to conduct the scope meets DVEM expectations.

Proposed Services The proposed services are expected to accomplish the desired outcome of meeting MEARNG’s ESA requirements.

Implementation – Work Plan/Outline

The work plan/outline follows a logical order for developing a biological assessment and seeking concurrence with USFWS.

Name Wendy Buehler Title Contract/Grant Specialist

Date of Individual Evaluation 01/09/2026

Overview of the Organization Copperhead Environmental Consulting, Inc. is based out of

Kentucky and provides services nationwide Subcontractors None listed Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

Details of individuals provided in packet for:

• Steve Samoray – Project Manager/Senior Wildlife

Biologist/Senior Reviewer

• Kelsie Eshler – Wildlife Biologist/BA Author

• Drew Vankat – Reviewer

• Marty Marchaterre, JD – Reviewer

• Piper Roby, PhD – Biologist/Technical Editor

Organizational Chart Provided in packet on page 5 of File 2 for the above individuals.

Litigation None identified Financial Viability Dun & Bradstreet business report snapshot provided, identifies a low-moderate risk.

Licensure/Certificate of Insurance

Certificate of insurance provided for a project at Shaw AFB and additional Certificate of Insurance with expiration of 4/26/2026 to Conduct the Scope

In general, Copperhead has provided a detailed proposed outline for the Biological Assessment; to include the 5 types of species evaluations and what resources will be used to collect the information needed for the Biological Assessment.

Proposed Services Copperhead has proposed to completed one site visit to obtain information required, will hold public meetings, and will provide a draft of the Biological Assessment for review before USFWS submission.

Implementation – Work Plan/Outline

One individual has been identified for the sole site visit and two public meetings. The remainder of correspondence will be completed virtually. A timeline (even general) was not provided.

Title Env Program Manager

Date of Individual Evaluation 7 Jan 26

Overview of the Organization P: ORG seems to really focus on ESA: >100 BAs and >10 BEs all over country, not just in their region.

I: Seem to be very bat-focused.

N: No clear, direct statements of Aquatic or Metals/Discharge/ Contaminant experience.

Subcontractors N.A.

Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

P: Clearly linked team members to direct & applicable ESA experience.

P: ID’d DoD ESA experience. ID’d role & responsibility.

P: Three (3) layers of technical writing review, Lawyer and PhD, is a plus if we’re going to face public or legal scrutiny.

Example 1 (MVP) USFS BE and SEIS. 3rd party review of existing BA. ID’d roles the 2 principles for our LDTS bid.

P: ESA work for a very contentious & litigated project.

Example 2 (USFS & Argonne NL) Bat-oriented BA and BE. ID’d role of 1 principle and 1 review for our LDTS bid. Client accepted after one review cycle.

Example 3 (USFS & Montana DNR) Lynx, grizzly, wolverine, elk BA, BE, and EA. ID’d role of 3 LDTS project members. Noted that they were awarded 2 more contracts by MT due to their good experience.

P: Applicable example, shows they can work out of the SE Region.

N: For all three: No clear, direct statements of Aquatic or Metals/Discharge/Contaminant experience in examples.

Organizational Chart Two experienced principal consultants and 3 reviewers.

Litigation N.A.

Financial Viability Present. Reflective of a small firm.

Licensure/Certificate of

$5M professional & $6M umbrella to Conduct the Scope

P: Combined all 3 categories here into one well-written, coherent explanation that demonstrated their depth of BA-writing expertise.

Proposed Services I: More general than specific.

N: Didn’t directly address how they’ll approach aquatic eco toxicity.

Implementation – Work

N: No schedule.

Title GIS Manager

Date of Individual Evaluation 1/8/2026

Overview of the Organization Good thorough overview of the organization, i.e. how long they have been in business, who they have worked for/with, and more specifically how many and the types of Biological Assessments they have conducted. Three projects provided:

Mountain Valley Pipeline and Equitrans Expansion Project – maybe not as complex as the project outlined in the RFP, but seemingly controversial and some services rendered are relevant;

Argonne National Laboratory – it’s hard to know the true size/scope of the project because those details are lacking, but one can assume the project area/potential impacts are much less than those specified in the RFP; similar, although not as complicated, services rendered;

USFS Bonanza Project – while the project may cover a larger area than the previous project, the ‘project’ potential impacts are not clearly defined; What does vegetation treatment entail? Did the project propose more road/trail development?

Subcontractors N/A Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

Clearly defined; Mr. Samoray will be the Project Manager/Senior Reviewer, ~28 years of experience, several (bat-specific) relevant affiliations and training courses;

Ms. Eshler will be the BA Author, 10+ years of experience;

Mr. Vankat will be a Reviewer, unknown years of experience, but listed experience is relevant;

Mr. Marchaterre will be a Reviewer, JD, unknown years of experience, but listed experience is relevant;

Ms. Roby is the Biologist/Technical Editor, PhD, 20 years of experience;

Organizational Chart Yes Litigation None Financial Viability Provided, low-moderate risk Licensure/Certificate of

Yes to Conduct the Scope

Short on details; Mostly addresses the generation of the BA, using the provided data sources, which species to include, identifying Action Areas, and ultimately how each species’ status, distribution, habitat, and population dynamics will be impacted by the proposed action(s);

Proposed Services No mention of Task 1; Vague mention of data analysis (Task 2) and no mention of USFWS coordination meeting(s); Most of the detail is in regards to Task 3, fairly thorough; Only one public meeting is mentioned in the ‘Services to be Provided’ until you get to the “Additional Assumptions” section where it states “the two public meetings will be scheduled on consecutive days; Is that a reasonable assumption? What if that doesn’t work for people?

Implementation – Work Plan/Outline

Only outline is of the BA itself; No outline of the work plan, who will be involved in each step, or a timeline;

Bidder/Applicant Name GZA Environmental Inc.

Date of Individual Evaluation 01/08/2026

Overview of the Organization GZA Environmental Inc. has been in business for over 60 years.

Prides itself on excellence and trust. Can pull specialists from around the country to assist on projects.

A good cross section of projects highlighted their abilities with Atlantic salmon, ground water contamination and monitoring.

Subcontractors No subcontractors to be used.

Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

A well rounded group of professionals have been identified to work on this project including a CPG, a certified noise consultant as well as a National Guardsman.

Organizational Chart The organizational chart provided appears appropriate for this project scope.

Litigation Some unspecified litigation is currently underway however GZA maintains it would not effect their ability to carry out this contract.

Financial Viability None Licensure/Certificate of to Conduct the Scope

The bidder’s approach to this project is logical and seems adequate for the scope.

Proposed Services The proposed services are well described and follow a logical order. The proposed services should meet the requirements of the contract.

Implementation – Work Plan/Outline

The workplan follows a logical order and timeline and should meet expectations of the contract.

Date of Individual Evaluation 9 January 2026

Overview of the Organization GZA GeoEnvironmental, Inc. is a Massachusetts based organization with over 60 years of experience. The organization has an office in South Portland, Maine where the project will be managed out of.

Subcontractors None identified Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

Detailed information was provided

Organizational Chart Organizational chart has been provided Litigation GZA GeoEnvironmental Inc reports that they are/have been involved in litigations involving unpaid invoices, contract disputes, and other business-related issues. The organization requests to keep the details confidential.

Financial Viability Unavailable Licensure/Certificate of Insurance

Geologist Licensure provided with 31 December 2026 expiration Certificate of Insurance provided with expiration of 28 February to Conduct the Scope

GZA GeoEnvironmental Inc provides a good general understanding of the scope however, the specific species being assessed are not identified. The scope mainly focuses on the geographical location and the department’s concerns about the effects of munitions operations on the environment.

Proposed Services The services proposed meet the objectives of the scope.

Organization identifies the species in question in Task 2 of the proposed services.

Implementation – Work Plan/Outline

A work plan timeline was provided with dates assumed to begin in February 2026. The timeline shows the completion of the project by June 2026.

Date of Individual Evaluation 7 Jan 2026

Overview of the Organization P: Big general overview of the firm, local offices supporting, what they do. Nice job of this.

Subcontractors N.A.

Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

I: Biggest team of the 4 bidders.

I: Project Manager Aimee loosely linked to ESA and BA experience.

N: Principle and Reviewer list no ESA experience.

N: Three Biologists named, but not crisply linked to ESA and BAs.

P: One is a Army Guy who knows weapons & ranges.

P: Technical Reviewer is a hydrogeologist type. She and the Noise expert are a nice additions to the team. Shows some understanding of the problems to be solved.

MMA Pier BA: Salmon and Sturgeon focused. Temporary construction-oriented impact.

P: Aquatic, Maine Field office experience. Short-term contaminant issues.

MassFire Academy: PFAS site. Multimedia site investigation.

P: Did a custom Ecologic Risk Assessment of contaminant flux into aquatic and terrestrial system.

N: They could have/should have done a better job explaining how they’d relate to ESA here or in Section III.

NHDES Kingston Superfund Site: Groundwater oriented study w/ aquatic sampling. Did a real BERA and human health risk assessment example.

N: They could have/should have done a better job explaining how they’d relate to ESA here or in Section III.

3 x N: All 3 examples didn’t name names of who on the LDTS bid team did what work.

Organizational Chart PM hub and technical spokes. Typical.

Litigation I: Pending. (Bigger firm) Financial Viability N: Nope.

Licensure/Certificate of

$1M professional, no Umbrella.

to Conduct the Scope

Pretty general N: Thin/ambiguous at the end of Task 3 on how they’ll determine effects. Given their ESA and BERA experience, they could have & should have been able to articulate this.

Proposed Services Combined with above Implementation – Work

P: Good Gantt Chart of who, what, & when.

Overview of the Organization Very thorough company overview of who they are, how long they have been established, where they are located (and specifically what office(s) are proposed to manage this project), and what they do; Three projects provided:

MMA Waterfront Improvement – project appears both complex regarding size/scope and potential impacts to listed species and controversial regarding potential impacts to residents all done on an aggressive timeline;

Massachusetts Firefighting Academy – although different services provided, another complex project involving hydrogeology that includes impacts to soil, sediment, surface, and groundwater, as well as drinking water wells; high visibility, hop topic project that includes lots of monitoring, sampling, an Ecological Risk Assesment of species sensitive to PFAS, and potential environmental engineering solutions;

Kingston Steel Drum Superfund Site – long-term complicated project with ecological and human health impacts involving lots of hydrogeology monitoring, sampling, and analysis to support a Baseline Ecological Risk Assessment for the development of a remedy Feasibility Study;

Subcontractors N/A Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

Clearly defined;

Ms. Tarr will be the Principal-in-Charge, unknown years of experience, CWS, CWB, CESSWI, Maine DEP Erosion Control certification, multiple conservation/natural resource affiliations;

Ms. Mountain will be the Project Manager, 20 years of experience, GISP, CPMSM;

Ms. McDonald will be a Consultant/Reviewer, unknown years of experience, CPG;

Mr. Young is a Staff Biologist, unknown years of experience, AWB;

Mr. Vogt is a Staff Biologist, unknown years of experience (~4 with GZA), AWB, USMC Reservist;

Ms. Casioppo is a Staff Biologist, unknown years of experience, PWS, CWB;

Mr. Bove is a Certified Noise Consultant, 12 years of experience, certified in NY and NJ;

Organizational Chart Yes Litigation Some relating to unpaid invoices or contract disputes;

Financial Viability Not available;

Licensure/Certificate of to Conduct the Scope

DVEM project understanding is very thorough and their understanding of the scope of the RFP is clear and concise;

Proposed Services Task 1 – Kick-off meeting, Site visit to LDTS, and Data transfer coordination; thorough, detailed, with a minor assumption made that the first two can be conducted on the same day;

Task 2 – Data analysis and USFWS coordination meeting(s);

thorough, detailed, with an understanding that they will attend up to two one-hour virtual meetings with the project team and USFWS to review the project and conclusions of the BA;

Task 3 – BA document draft development and finalization;

thorough, detailed, with a minor assumption of one virtual meeting with DVEM to review the BA before conferring with USFWS for initial comment;

Task 4 – Public meeting support; straightforward, with one assumption that GZA will attend one virtual meeting with the project team to prepare prior to attending the public meetings;

Implementation – Work Plan/Outline

The tasks are thoroughly defined and the project tasks plan is provided with individual involvement and a timeline.

Overview of the Organization Stantec Consulting Services Inc. is a consulting firm with local offices in Topsham, ME.

Subcontractors No subcontractors identified in this proposal.

Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

Stantec has staff with broad knowledge and experience with ESA Section 7 consultations for each of the species involved in this project. Strong experience with Atlantic salmon and habitat consultation.

Organizational Chart The organizational chart provided is complete, organized and should meet the needs of this project.

Litigation No outstanding unsatisfied judgements or arbitration awards against the company, however there are some legal proceedings pending which should not have any impact on the completion of this project.

Financial Viability D&B financial analysis provided.

Licensure/Certificate of to Conduct the Scope

The approach to conduct the scope is well laid out and appropriate for the project.

Proposed Services The proposal appears sufficient to achieve the end state of an approved BA and consultation, however Monarch butterfly (a candidate species) is not part of their proposal.

Implementation – Work Plan/Outline

The workplan is well laid out and accounts for potential delays in construction design.

Overview of the Organization Stantec Consulting Services Inc. is based in Maine and has provided relevant services in Maine and Massachusetts.

Subcontractors N/A Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

5 individuals were identified and backgrounds were provided;

Senior Technical Wildlife Advisor, Senior Technical Fisheries Advisor, Project Manager, Senior Environmental scientist and permitting lead, and GIS Lead.

Organizational Chart An organizational chart was provided Litigation Stantec reports having pending legal proceedings.

Financial Viability D&B provides a low-moderate business risk level Licensure/Certificate of

Certificate of Insurance was provided to Conduct the Scope

A general understanding of the scope was summarized by Stantec.

Proposed Services Proposed services include the minimum requirements for the project completion. Stantec completed a site visit in October 2025 and reports that an additional site visit is not required for completion of the biological assessment.

Implementation – Work Plan/Outline

Stantec provided an anticipated project schedule with the finalization of the Biological Assessment to be completed by August 2026.

Overview of the Organization I: A bit confusing that, rather than a general overview, they provided project examples… P: But they’re good examples!

N: Didn’t follow instructions.

Farmington Sewer Outfall BA for Atlantic Salmon (in some of the most-critical of the Critical Habitat), P: Super-applicable-to-LDTS ongoing/long-term contaminant discharge toxicity analysis on species impact.

P: Named fisheries SME’s role.

Mass Coal Tar BA P: Sturgeon & sea run fish impact of stirring up contaminant in fluvial sediment.

P: Species Protection plan developed. (Implied incidental Take permit?)

P: Also a super-applicable-to-LDTS CWA 401 example.

Fisheries SME named.

P: MassDOT Bridge BA: John B. and Jake R. named. Sturgeon-focused aquatic impact. Mitigation measures developed.

NECEC Appalachian Trail Portion BA. Adam G. named.

P: Appears like it might be kind-of a straightforward “easy” consultation, but it was a very high visibility/litigated project.

MaineDOT Machais Causeway EA/EIS. John B. named. More of a planning COA evaluation, but aquatic impact and I: lots of direct public involvement.

Over-all P: Best set of project examples & direct personal experience provided of the 4. Checked all the boxes: Aquatic ESA.

Contaminant discharge. Higher level projects with Public Involvement/Scrutiny.

Subcontractors N.A.

Responsibility, training, qualifications, reporting lines

Direct ESA and aquatic ESA experience. Fisheries focused Jake R. >10 Salmon and Sturgeon BAs in Northeast Region.

Terrestrial focused Adam G. with take permit and bat expertise.

John B. is a senior guy and the lead BA writer. Clearly articulated roles & responsibilities.

Organizational Chart Project Manager “generalist”. Two experienced primary consultants. 1 technical writer. 1 GIS support.

Litigation Some pending (giant company) Financial Viability P: Big international firm Licensure/Certificate of

$3M professional / $5M Umbrella

Title Env Program Manager Department Defense, Veterans & Emergency Management – Military Bureau

Bidder/Applicant Name Stantec Consulting Services Inc.

Date of Individual Evaluation 7 Jan 2026

File 3 – Proposed Services

Individual Notes Proposal – Bidders Approach to Conduct the Scope

P: Only bidder who really tried to explain how they’d approach the key aquatic eco tox issue. Named some names of who will be doing what.

Proposed Services Combined with above and below Implementation – Work

A thin narrative and decent Gantt Chart of tasks and schedule.

Overview of the Organization None provided; Five projects provided (two more than stated in

RFP):

Town of Farmington – BA for an outfall pipe to the Sandy River;

small project much less complex than the scope in the RFP;

Connecticut River, MA – BA for a coal tar remediation project;

more complicated than the previous project, more species, more controversial, more permitting and regulatory involvement;

New England Clean Energy Connect – BA for a relocation of a segment of the Appalachian National Scenic Trail; NECEC project overall much more controversial and complex, but hard to determine from the project description provided how large of an area the segment relocation entailed;

MaineDOT – culvert/bridge replacement planning study and EA;

very complex and controversial project; outcome was that an EIS would be necessary and MaineDOT opted to pursue a longer-term temporary bridge;

MassDOT bridge replacements – BA characterizing the impacts of replacing two I-495 bridges over the Merrimack River; limited details, similar services but smaller scope compared to scope in

RFP;

Subcontractors N/A Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

Clearly defined;

Mr. Pelletier will serve as the Project Manager, 8+ years of experience;

Mr. Riley will serve as the Senior Technical Fisheries Advisor, 23+ years of experience, CE;

Mr. Gravel will serve as the Senior Technical Wildlife Advisor, 20+ years of experience, CWB;

Mr. Brewer will serve as the Senior Environmental Scientist & Permitting Lead, 25+ years of experience;

Mr. Carpentier will serve as the GIS Lead, 20+ years of experience;

Organizational Chart Yes

Litigation No mention Financial Viability Provided, low-moderate risk Licensure/Certificate of to Conduct the Scope

Clear understanding of the project; minimal detail;

Notable assumptions:

- No mention of Monarch Butterfly or an updated IPaC;

- No field visits are necessary;

Proposed Services Task 1 – Kick-off meeting, Site visit to LDTS, and Data transfer Coordination; mention of a site visit that already took place, and assumption that another site visit will not be necessary; previous site visit was not part of the proposal; seems unreasonable to assume; assumption of a one-hour kick-off meeting; lacking detail;

Task 2 – Data analysis and USFWS coordination meeting(s);

again, mention of previous meeting that took place and assumptions made; mention of datasets they’ve been contracted to develop in the past, but little to no mention of the multiple other datasets; although they do mention they’ve been provided with many other documents already; assumption of one two-hour coordination meeting with USFWS;

Task 3 – BA document draft development and finalization; again mention of a previous site visit; no mention of the Monarch Butterfly; outline of the BA seems logical; thorough description/understanding of what the BA will include and what resources will be utilized; no mention of drafts/reviews;

Task 4 – Public meeting support and/or Expert witness testimony; straightforward; included in this is two one-hour preparation meetings with DVEM for the public meetings;

Implementation – Work Plan/Outline

Minimally defined tasks and the project tasks plan is provided with individual involvement and a rough timeline.

Overview of the Organization Tyrranidae LLC is doing business as Flycatcher LLC in the state of Maine.

Subcontractors No subcontractors to be used.

Responsibility, training, qualifications, reporting lines

Individuals’ qualifications demonstrate knowledge and experience in developing BA’s for various projects including experience with each of the species to be covered in this BA.

Organizational Chart The organizational chart appears sufficient with each person’s role clearly outlined.

Litigation None.

Financial Viability Appears satisfactory.

Licensure/Certificate of to Conduct the Scope

Bidders approach is clearly defined and well laid out.

Proposed Services The proposed services are very inclusive and consider other players such as ACOE and their role in this BA/construction project and who will be the lead agency.

Implementation – Work Plan/Outline

A well-developed work plan included in the RFP is well laid out.

This is a very organized work plan.

Overview of the Organization Tyrannidae, LLC dba Flycatcher is a Maine based organization with recent experience in completing Biological Assessments regarding Monarch butterfly, Tricolored Bat, Northern Long- Eared Bat, Atlantic Salmon, and Canada Lynx.

Subcontractors No subcontractors identified Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

Information was provided identifying individuals experienced in Natural Resource Sciences, Office Manager, Wetland Scientist, Permit Specialist, Inspector, GIS Analyst, Project Director, Field Scientist, Permitting Specialist, and Senior Consultant

Organizational Chart Detailed organizational chart provided with 7 individuals identified for the project

Litigation None identified Financial Viability DUNS number provided. Organization is unable to access account at this time Licensure/Certificate of

Certificate of Insurance provided to Conduct the Scope

Flycatcher appears to have a good understanding of the scope and has identified relevant experience in completing similar projects.

Proposed Services Organization provided a general outline, identifying 4 tasks and how each task will be completed

Implementation – Work Plan/Outline

A detailed work plan and timeline was provided identifying individuals responsible for specific tasks.

Overview of the Organization Subcontractors N.A.

Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

Roles & responsibilities are clearly laid out.

The senior guy at the firm would be our PM, has some ESA/BA experience.

The senior reviewer also has direct ESA/BA experience.

N: Subordinate staff seem on less-experienced side with little direct ESA/BA experience.

N: No clear, direct statements of Metals/Discharge/Contaminant experience.

P: The three project examples provided named who did what tasks.

N: Example projects are relatively small scale and had relatively straightforward ESA impacts to assess. They just didn’t demonstrate the level of ESA experience and scale of “big project” experience that we need for LDTS.

N: The only clear direct aquatic impact example was a culvert replacement with temporary construction discharge issues.

Organizational Chart PM hub and technical spokes. Makes sense.

Litigation None.

Financial Viability N: They’re working on it.

Licensure/Certificate of

$2M professional to Conduct the Scope

Combined with below. Decent narrative of the steps.

N: Notably thin (almost entirely absent) on the complex issue of how they’ll determine effects. Don’t mention metals discharge or aquatic ecotoxicology concept, life stages of ESA species, how they use/migrate through habitat, etc.

Proposed Services Combined with above.

Implementation – Work

P: Nice Gantt Chart with who is doing what.

Overview of the Organization Information regarding the company overview is limited. I didn’t see anything (other than individual areas of expertise) describing the company structure, age, or specialty areas.

Three projects provided:

Sugarloaf Bike Park & Poleline Project – project example is limited in scope/size to the much larger, complicated project included in this RFP;

Twin Wind Energy Project – project example larger than the previous project, but still limited to permitting for a couple stream crossings and Section 7 ESA determinations;

Jordan Avenue Project – similar to the 2nd project example, this project only dealt with permitting regarding culvert replacement and Section 7 ESA determinations;

Subcontractors N/A Specific Individuals – Role, Responsibility, training, qualifications, reporting lines

Clearly defined;

Mr. Kelshaw will be the lead, 27 of natural resource experience, CWB, PWS, CPSS, CPESC, LSS, LSE;

Ms. Hutchinson is the Permitting & Env. Specialist, 5+ years of experience;

Ms. Ashford is an Associate Project Manager & Project Scientist, 8 years of experience, NH CWS, PWS, and ME Cert. in Erosion Control;

Ms. Nickerson is a Project Director and Partner, 17+ years of experience, PWS, NH CWS;

Mr. Murphy is a Senior Project Manager, 25+ years of experience, CEP, PhD;

Mr. Bozek is the GIS Analyst, 2+ years of experience (since graduating college);

Ms. Kelshaw is the Office Manager, 30 years of experience;

Organizational Chart Yes Litigation None Financial Viability Awaiting access to their Dun & Bradstreet account Licensure/Certificate of to Conduct the Scope

They state they are well qualified, but nothing in their project experience or company overview (lacking) leads me to believe they are qualified to complete a project of this scale. Based on the Scope in the RFP, they are assuming an Informal Section 7 Consultation with USFWS and due to the timing of the previous USFWS species list, that the monarch butterfly should also be included.

Proposed Services Task 1: Kick-off Meeting, Site Visit to LDTS, and Data Transfer Coordination;

Task 2: Data Analysis and USFWS Coordination Meeting(s) Task 3: BA Document Draft Development & Finalization (assuming two rounds of review) Task 4: Public Meeting Support (assuming 2 two-hour public meetings in the project area)

Implementation – Work Plan/Outline

The tasks are thoroughly defined and the project tasks plan is provided with individual involvement and a timeline.

Revised 10/01/2025 – DAFS/Office of State Procurement Services pg. 1

AGREEMENT AND DISCLOSURE STATEMENT

LDTS Range – Biological Assessment

I, Timothy Bickford accept the offer to become a member of the Evaluation Team for this solicitation for the State of Maine Department of Defense, Veterans & Emergency Management

– Military Bureau. I do hereby accept the terms set forth in this agreement AND hereby disclose any affiliation or relationship I may have in connection with a bidder who has submitted a proposal to this solicitation.

Proposals were received from

• Copperhead Env. Consulting

• GZA Geoenvironmental

• Tyrannidae LLC dba Flycatcher LLC

• Stantec Consulting Services Inc.

Neither I nor any member of my immediate family have a personal or financial interest, direct or indirect, in the bidders whose proposals I will be reviewing. “Interest” may include, but is not limited to: current or former ownership in the bidder’s company; current or former Board membership; current or former employment with the bidder; current or former personal contractual relationship with the bidder (example: paid consultant); and/or current or former relationship to a bidder’s official which could reasonably be construed to constitute a conflict of interest (personal relationships may be perceived by the public as a potential conflict of interest).

I have not advised, consulted with or assisted any bidder in the preparation of any proposal submitted in response to this solicitation nor have I submitted a letter of support or similar endorsement.

I understand and agree that the evaluation process is to be conducted in an impartial manner without bias or prejudice. In this regard, I hereby certify that, to the best of my knowledge, there are no circumstances that would reasonably support a good faith charge of bias. I further understand that in the event a good faith charge of bias is made, it will rest with me to decide whether I should be disqualified from participation in the evaluation process.

I agree to hold confidential all information related to the contents of this solicitation presented during the review process until such time as the Department formally releases the award decision notices for public distribution.

Signature Date

STATE OF MAINE

DEPARTMENT OF DEFENSE,

VETERANS & EMERGENCY

MANAGEMENT – Military Bureau

Janet T. Mills Governor

Brigadier General Diane L Dunn, Commissioner and Adjutant General

Docusign Envelope ID: 18CD5757-09EB-4D71-83C1-021F680FE5C2

06 January 2026

LDTS Range – Biological Assessment

I, Wendy Buehler accept the offer to become a member of the Evaluation Team for this solicitation for the State of Maine Department of Defense, Veterans & Emergency Management

– Military Bureau. I do hereby accept the terms set forth in this agreement AND hereby disclose any affiliation or relationship I may have in connection with a bidder who has submitted a proposal to this solicitation.

Proposals were received from

• Copperhead Env. Consulting

• GZA Geoenvironmental

• Tyrannidae LLC dba Flycatcher LLC

• Stantec Consulting Services Inc.

Neither I nor any member of my immediate family have a personal or financial interest, direct or indirect, in the bidders whose proposals I will be reviewing. “Interest” may include, but is not limited to: current or former ownership in the bidder’s company; current or former Board membership; current or former employment with the bidder; current or former personal contractual relationship with the bidder (example: paid consultant); and/or current or former relationship to a bidder’s official which could reasonably be construed to constitute a conflict of interest (personal relationships may be perceived by the public as a potential conflict of interest).

I have not advised, consulted with or assisted any bidder in the preparation of any proposal submitted in response to this solicitation nor have I submitted a letter of support or similar endorsement.

I understand and agree that the evaluation process is to be conducted in an impartial manner without bias or prejudice. In this regard, I hereby certify that, to the best of my knowledge, there are no circumstances that would reasonably support a good faith charge of bias. I further understand that in the event a good faith charge of bias is made, it will rest with me to decide whether I should be disqualified from participation in the evaluation process.

I agree to hold confidential all information related to the contents of this solicitation presented during the review process until such time as the Department formally…