RFP#15A202511155 Award Notification Letter_Final.pdf
PDF 575 KB Posted
- Attached to
- LDTS Range - Biological Assessment
- Solicitation number
- RFP - 15A - 202511155
- Issued by
- Penobscot County, Maine
About this file
This Award Notification Letter involves the State of Maine Department of Defense, Veterans & Emergency Management - Military Bureau, awarding a contract for the development of a Biological Assessment for the Lola Dana Training Site (LDTS) located in Penobscot County. The project encompasses approximately 3,830 acres of state-owned property and requires comprehensive evaluation of existing land use, topography, soil, groundwater, surface and subsurface stormwater drainage, and existing biological and hydrogeochemical studies. The procurement comprises four primary tasks: coordinating a kick-off meeting and site visit, conducting data analysis and U.S. Fish and Wildlife Service (USFWS) coordination meetings, developing and finalizing a draft Biological Assessment document, and supporting public meetings. The RFP (RFP#15A202511155) established a proposal submission deadline of December 29, 2025, at 4:00 p.m. through the Vendor Self Service System, with questions due by December 16, 2025. The contract was anticipated to be awarded in February or March 2026, with a contract term extending from February 1, 2026, through December 31, 2026.
Evaluation of proposals was conducted on a 100-point scale, allocating 50 points to organization qualifications and experience, 10 points to approach and service layout, and 40 points to cost proposal. The cost proposal constitutes a fixed amount covering all four tasks, with the lowest submitted cost receiving the maximum 40 points and higher bids receiving proportionally fewer points. Although a specific budget range was not disclosed in the RFP, no set-aside designations were mentioned, making the procurement open to qualified vendors. Bidders were required to provide current Dun & Bradstreet Business Information Reports, standard ACORD insurance certificates, and complete all required appendices including proposal cover pages, responsible bidder certifications, and qualification forms. Personnel assigned to the contract must pass federal background checks conducted by DVEM, with contractors required to submit a personnel list within two weeks of award or contract commencement. The Department reserved the right to reject any proposals, make multiple awards, and negotiate final contract terms.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Amendment 1 - RFP202511155 rev 1.docx | DOCX document | |
| RFP# 202511155 LDTS Range_Final.docx | DOCX document | |
| Amendment 2 - rfp202511155 - rev 1.docx | DOCX document | |
| vendor questions rfp#202511155 - rev 2.xlsx | XLSX spreadsheet | |
| RFP#15A202511155 Master Scoresheet_Final.pdf | ||
| RFP#15A202511155 Selection Package_Final.pdf | ||
| Amendment 1 - RFP202511155 rev 1.docx | DOCX document | |
| RFP# 202511155 LDTS Range_Final.docx | DOCX document | |
| RFP# 202511155 LDTS Range_Final.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Page 1 of 2 rev. 2/3/2026
STATE OF MAINE
DEPARTMENT OF DEFENSE VETERANS & EMERGENCY MANAGEMENT
Janet T. Mills Governor
Brigadier General Diane L Dunn Commissioner & Adjunct General
AWARD NOTIFICATION LETTER
2026-02-03
SUBJECT: Notice of Conditional Contract Awards under RFP # 202511155, LDTS Range - Biological Assessment
Dear Vendors
This letter is in regard to the subject Request for Proposals (RFP), issued by the State of Maine Department of DEFENSE VETERANS & EMERG MGMT for LDTS Range - Biological Assessment. The Department has evaluated the proposals received using the evaluation criteria identified in the RFP, and the Department is hereby announcing its conditional contract awards to the following bidders:
Service/Commodity Vendor Name Address Biological Assessment, Lola Dana Training Site (West Site)
STANTEC CONSULTING SERVICES
INC
30 PARK DRIVE, TOPSHAM, ME -
04086, US
The bidders listed above received the evaluation team’s highest rankings. The Department will be contacting the aforementioned bidders soon to negotiate a contract. As provided in the RFP, the Notice of Conditional Contract Award is subject to execution of a written contract and, as a result, this Notice does NOT constitute the formation of a contract between the Department and the apparent successful vendor. The vendor shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the Department is executed. The Department further reserves the right to cancel this Notice of Conditional Contract Award at any time prior to the execution of a written contract.
As stated in the RFP, following announcement of this award decision, all submissions in response to the RFP are considered public records available for public inspection pursuant to the State of Maine Freedom of Access Act (FOAA). 1 M.R.S. §§ 401 et seq.; 5 M.R.S. § 1825-B (6).
This award decision is conditioned upon final approval by the State Procurement Review Committee and the successful negotiation of a contract. A Statement of Appeal Rights has been provided with this letter; see below.
Thank you for your interest in doing business with the State of Maine.
Sincerely, Tanya L. Schaub Procurement Manager DVEM - Military Bureau
Page 2 of 2 rev. 2/3/2026
STATEMENT OF APPEAL RIGHTS
Any person aggrieved by an award decision may request an appeal hearing. The request must be made to the Director of the Bureau of General Services, in writing, within 15 days of notification of the contract award as provided in 5 M.R.S. § 1825-E (2) and the Rules of the Department of Administrative and Financial Services, Bureau of General Services, Office of State Procurement Services [formerly the Division of Purchases], Chapter 120, § (2) (2).
File details come from the government source that posted it. Updated .