RFP026-36.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/meridenct

City of Meriden

Purchasing Department

142 East Main St. Room 210

Meriden, CT 06450

RFP026-36 FIBER OPTIC CABLE INSTALLATION:

REVISED PROPOSAL

Project ID: RFP 026-36

RELEASE DATE: January 30, 2026

RESPONSE DEADLINE: March 4, 2026, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #RFP 026-36

Title: RFP026-36 Fiber Optic Cable Installation: Revised Proposal

Table Of Contents

1. LEGAL NOTICE

2. INFORMATION TO PROPOSERS

3. SCOPE OF SERVICES

4. PRICING TABLE

5. VENDOR SUBMISSION FORMS

Attachments:

A - Fiber Cable Install Drawing

B - Construction Contract

C - General + Supplimental EJCDC

D - Prevailing Wage Info

E - COI Requirements

LEGAL NOTICE

REQUEST FOR PROPOSALS

The City of Meriden is accepting sealed electronic proposals for:

RFP026-36 Fiber Optic Cable Installation: Revised Proposal

The City of Meriden is soliciting proposals from qualified contractors to perform a conduit installation project involving the installation of 4 conduits measuring 4 inches in diameter, running underground from 142 East

Main Street to 175 East Main Street, Meriden, inclusive of underground & all road work.

Proposals shall be submitted as sealed electronic responses per specifications obtained via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct and on the State of Connecticut

Department of Administrative Services website (https://webprocure.proactiscloud.com).

Proposals may be received up to but not later than 11:00 am, Wednesday, March 4, 2026 via the City eProcurement Portal located at https://procurement.opengov.com/portal/meridenct. The City eProcurement

Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties. Please submit electronic responses via the City eProcurement

Portal: https://procurement.opengov.com/portal/meridenct by way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

A Mandatory Pre-Proposal Meeting will be held on Wednesday, February 11, 2026 @ 10:00 am in

Meriden City Hall, 2nd Floor Council Chambers, 142 East Main Street, Meriden, CT 06450.

No proposer may withdraw its proposal within ninety (90) days of the date of the opening.

Labor and Material Payment Bond and a Performance Bond for One Hundred Percent (100%) of the contract price, with a corporate surety approved by the City of Meriden, will be required of the lowest responsible bidder.

This project is funded by the a Federal Grant program. State of Connecticut prevailing wage rates, Davis/Bacon and related acts apply. The attention of proposers is directed to the requirement for minimum wage rates to be paid under this contract.

The City reserves the right to reject any or all proposals and may waive any informality.

The City of Meriden is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small, and women business enterprises are encouraged to respond.

Rawle Dummett Purchasing Officer City of Meriden, CT 06450-8022 Dated: January 30, 2026 https://procurement.opengov.com/po1tal/meridenct https://webprocure.proactiscloud.com/

INFORMATION TO PROPOSERS

1. SUMMARY

The City of Meriden is seeking proposals from qualified contractors to perform a conduit installation project involving the installation of 4 conduits measuring 4 inches in diameter, running underground from 142 East

Main Street to 175 East Main Street, Meriden, CT 06450. The Contractor is to provide and install 24 pairs of dark fiber (single mode dark fiber with lc to lc connections) terminations from rack to rack at each building, with splicing services, as required. The proposal should include all necessary services and testing to ensure system integrity, post installation. as well as the excavation of the roadway and lawn areas (etc) along with removal and replacement of such.

2. TIMELINE

Release Project Date: January 30, 2026

Pre-Proposal Meeting (Mandatory): February 11, 2026, 10:00am

Council Chambers- 2nd Floor, 142 East

Main Street, Meriden, CT 06450

Question Submission Deadline: February 25, 2026, 4:00pm

Response Submission Deadline: March 4, 2026, 11:00am

3. PROPOSAL PROCEDURES

The City will only be accepting electronic submissions of proposals. Please submit electronic responses via the

City eProcurement Portal: https://procurement.opengov.com/portal/meridenct. By way of the eProcurement

Portal, responses will be locked and digitally encrypted until the submission deadline passes. Proposals are due for submission no later than 11:00 am, Wednesday, March 4, 2026.

4. PROPOSALS/QUALIFICATIONS

A. Proposals shall be submitted in two sealed parts: Required Information and Pricing Table.

B. Proposals must be made out and signed in the corporate, or other, name of Proposer, and must be fully and properly executed by an authorized person.

C. Proposals received later than the time and date specified will not be considered.

D. Amendments to or withdrawal of Proposals received later than the date and time set forth in the proposal opening will not be considered.

5. EXAMINATION OF DOCUMENTS

Proposers are to examine all documents and visit the site in order to make a thorough examination of the conditions so that they may familiarize itself with all of the existing requirements, conditions, and difficulties that will affect the execution of the work in order to determine the amount of work necessary to carry out the true intent of the specifications and work shown on the drawings.

The City of Meriden and its agents do not have any responsibility for the accuracy, completeness, or sufficiency of any proposal document obtained from any other source other than from the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct. Obtaining documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining documents from any other source may also result in failure to receive any addenda, corrections, or other revisions to the documents that may be issued.

No request shall be honored if such request is made less than seven (7) calendar days prior to the date fixed for the opening of proposals. Any and all such interpretations, and any supplementary instructions, will be in the form of a written addenda to the specifications which, if issued, will be made available via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct for addenda. Failure of any proposals to receive any such addenda shall not relieve any proposals from any obligations under its proposal as submitted.

Proposers shall submit all inquiries regarding this proposal via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Proposers may also click “Follow” on this document to receive an email notification when answers are posted. It is the responsibility of the proposer to check the website for answers to inquiries.

6. AWARD OF CONTRACT

The Purchasing Officer reserves the right to reject any or all proposals or parts thereof for any reason, to negotiate changes to proposal terms and to waive minor inconsistencies with the RFP. The Purchasing Officer reserves the right to make a selection on the basis of qualifications, experience in providing similar services elsewhere, the proposal’s responsiveness to the Request For Proposal requirements; and to negotiate a contract with the Consultant(s).

The contract will not be awarded to any corporation, firm, or individual which/who is in arrears to the City of

Meriden by debt or contract, or who is in default as security or otherwise by any obligation to the City of

Meriden.

The right is reserved to reject any or all proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.

7. TAXES

The City of Meriden is exempt under Connecticut General Statutes from the payment of the excise taxes imposed by the federal government and the Sales and Use Tax of the State of Connecticut; such taxes should not be included in the proposal price. Upon request, exemption certificates will be furnished to the successful

Proposer.

8. FAIR EMPLOYMENT PRACTICES

The Contractor shall agree that neither it or its subcontractors, except in the case of a bona fide occupational qualification or need, to refuse to hire or employ or to bar or to discharge from employment any individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment because of the individual's race, color, religious creed, age, sex, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness or status as a veteran. The aforementioned terms are obtained from Connecticut General Statutes Section 46a-60, et seq., entitled “Discriminatory employment practices prohibited,” as amended.

9. NON-COLLUSION STATEMENT

Each proposer submitting a proposal to the City of Meriden for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto the sworn Non-Collusive Statement, to the effect that the proposal has not colluded with any other person, firm, or corporation in the submission of the proposal/qualifications.

10. FORM OF AGREEMENT BETWEEN CITY OF MERIDEN AND CONSULTANT

The Agreement for the work will be via Purchase Order and Construction Contract/EJCDC Agreement.

11. CITY OF MERIDEN CODE OF ETHICS

The City of Meriden has adopted a Code of Ethics located in Chapter 21 of the Code of the City of Meriden, sections 21-1 through 21-15, inclusive, which are expressly incorporated herein by reference. The terms of the

Code of Ethics shall constitute a part of any contract or agreement entered into by the City of Meriden as a result of this proposal as if those terms were fully set forth in such contract or agreement.

Proposers are specifically advised that the Code of Ethics prohibits public officers and employees, as well as their immediate families and businesses, with which they are associated from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Proposers are also advised that the Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

PROPOSERS SHOULD NOTE THAT PROPOSALS, CONTRACTS, AND AGREEMENTS ENTERED

INTO OR AWARDED IN VIOLATION OF THE CODE OF ETHICS ARE VOIDABLE BY

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDEN.

Copies of the Code of Ethics may be obtained from the office of the City Clerk or may be found online on the

City of Meriden’s website.

12. ASSIGNMENT OF CONTRACT

No contract may be assigned without the written consent of the Purchasing Officer or designee.

13. PERMITS

The Contractor shall be responsible for obtaining any and all necessary permits required by the City of Meriden prior to the commencement of work. The Contractor may contact the City of Meriden Building Department for permit information at (203) 630-4091. For all other required permits, contact the City of Meriden Engineering

Department at (203) 630-4018. Please note City permit fees will be waived BUT the State Training and

Education Fund Fees/Permit will NOT be waived.

14. PRICE AND PAYMENT

The City of Meriden is exempt from the payment of the excise taxes imposed by the Federal government and the Sales and Use Tax of the State of Connecticut under Connecticut General Statutes; accordingly, such taxes shall not be included in the pricing.

The City of Meriden, unless stated otherwise in the documents or Contract, will make payment to the

Contractor not less than thirty (30) days following completion of services.

15. INSURANCE

The successful consultant shall be required to provide a Certificate of Insurance denoting general liability, automobile liability, workers compensation liability, and other coverage required by the City’s Risk Manager.

16. LICENSES AND CERTIFICATIONS

The successful firm(s) shall ensure that any appropriate licenses or certifications required by the State of

Connecticut are maintained for the duration of the project. The firm must meet all municipal, state and federal affirmative action and equal employment opportunity practices.

17. LENGTH OF CONTRACT

All work is to be completed no later than May 29, 2026. The liquid daily damages are Five Hundred Dollars

($500.00) for each day that expires after the time specified for Substantial Completion until the Work is substantially complete.

18. TERMS AND CONDITIONS

The selected consultants must have the capability to provide the City of Meriden with expertise in performing other functions, such as, but not limited to, preparation of permit applications, liaison functions and clerical assistance. The following are some potential services which the selected Consultant may be required to provide.

It is also understood that the selected consultant will be required to complete all direct or indirect responsibilities associated with the assigned task so that the intent and desired goal of the City can be achieved.

These services may include, without limitation, reviewing drawings and specifications, providing individuals or sub-consultants with specialized knowledge, assisting in the preparation of legal proceedings, appearance before

Courts or Commissions, providing expert opinions, or conclusions as well as performing investigations of technical matters.

19. PREVAILING WAGES

If it is determined prevailing wages are required it is expressly understood and agreed they are the responsibility and obligation of the Contractor to secure and maintain any/all prevailing wages rates.

20. MAINTANANCE AND PROTECTION OF TRAFFIC

Description: This work shall consist of the maintenance and protection of vehicular and pedestrian traffic on public streets and sidewalks in conformity with the requirements of this specification and other Contract

Documents. The Contractor assumes full liability for the maintenance and protection of vehicular and pedestrian traffic.

Materials: All signs, barricades, lights, flashers, traffic cones, manhole and utility gate box protection ramp rings, trafficmen, and other items necessary to forewarn and guide vehicular and pedestrian traffic shall be of a number and quality satisfactory to the Engineer and/or Public Works Director and governmental agencies having jurisdiction. The Contractor shall provide all signs, barricades, lights, flashers, traffic cones and other items necessary to forewarn and guide vehicular and pedestrian traffic.

Construction Methods:

A. GENERAL: The Contractor shall obey all applicable state and local regulations regarding maintenance and protection of traffic.

B. MEETING: Prior to the commencement of any construction whatsoever, the Contractor shall meet with the Engineer or his representative and representatives from the Public Works shall present an outline of the sequence of construction and the method of protecting vehicular and pedestrian traffic during each sequence. Approval of the schedule of operations and plan by the Engineer shall in no way relieve the

Contractor from his full responsibility for the maintenance and protection of traffic.

C. EXISTING STREETS OPEN: Except as otherwise provided in this section, or permitted by the

Engineer, the Contractor shall keep all existing streets open to traffic for the full length of the project and shall provide a sufficient number of travel lanes to move that traffic ordinarily using the roadway.

The travel lanes shall be drained and kept reasonably smooth and in suitable condition at all times in order to provide minimum interference to traffic consistent with the proper prosecution of the work.

D. LANES OF TRAVEL: Travel lanes shall be maintained by the Contractor in a suitable manner at all times. The Contractor will be responsible for removal of snow and ice on all streets and detours within the Area of Work while he is actively prosecuting the completion of the Contract. If there is a temporary shutdown approved by the Engineer, the Contractor will not normally be responsible for snow and ice removal.

E. STREET CLOSINGS: The closing of any street for any purpose whatsoever shall be for the length of time and subject to the restrictions the Engineer may impose. No street will be closed without the

Contractor having received prior approval of the Meriden Police Department and the Department of

Public Works of the City of Meriden. The Contractor will make sure that the Fire Department and any other agencies which may be affected by the closing are notified. Detour plan and signage approved by the Engineer will be required.

F. PEDESTRIAN TRAFFIC: ALL SIDEWALKS OPEN: Except as provided in this Section, or as permitted by the Engineer, the Contractor shall keep all public sidewalks open.

G. PROVISION FOR PRIVATE ACCESS: The Contractor shall schedule his operations to cause a minimum of inconvenience to occupants of existing properties within the area of work. Prior to restricting or eliminating vehicular access to any property the Contractor shall give the occupants of the property twenty-four hour notice. Thereafter, the Contractor shall complete the items of work and restore access as rapidly as reasonably possible. Restrictions of access shall at all times be subject to the approval of the Engineer. At no time shall the Contractor prevent pedestrian access to any existing building. Where existing access is eliminated and other access substituted therefor, the substituted access shall be maintained by the Contractor to a quality equal to or better than the eliminated access.

H. SIGNS AND OTHER WARNING DEVICES: ILLUMINATION OF WARNING DEVICES: All signs and barricades or other appurtenances for the protection of the public shall be illuminated or be retroreflective especially during the hours of darkness or low visibility. The Contractor shall keep all signs in proper position, clean and legible at all times. Care shall be taken that weeds, shrubbery, construction materials or equipment and soil are not allowed to obscure any sign, light or barricade.

Signs that do not apply to existing conditions shall be removed or adjusted so that the legend is not visible to approaching traffic.

I. MATERIALS FOR PROTECTION OF TRAFFIC: At any time, the Engineer may order supplemental materials furnished or work performed by the Contractor as the Engineer deems necessary for the maintenance and protection of traffic. The Contractor shall comply with such orders at no additional cost to the City. The omission of the Engineer to so order shall not relieve the Contractor of his full responsibility for the maintenance and protection of traffic. The Engineer may order additional measures if warranted.

J. PROTECTION OF RAISED STRUCTURES: The contractor is responsible for all utility structures that have been exposed during the milling process shall be made safe for general vehicular traffic. At a minimum, all raised structures shall be painted and maintained with a high visibility paint to warn motorists of the potential hazard. Paint should be updated daily as required. Some structures may require additional measures such as ramps, manhole protection ramp rings, traffic cones or traffic barrels.

21. FEDERAL REQUIREMENTS

Violations/Breaches of Contract Terms

The City of Meriden will enforce administrative, contractual, or legal remedies in instances where the

Contractor violates or breaches Contract terms and will provide for such sanctions and penalties as appropriate.

Equal Employment Opportunity

If the contract resulting from this RFP meets the definition of "federally assisted construction contract" in 41

CFR Part 60-1.3, the selected vendor must agree to include the equal opportunity clause provided under 41 CFR

60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order

11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

Davis-Bacon Act

If the contract resulting from this RFP includes construction work subject to the Davis-Bacon Act, the selected vendor shall comply with the Davis-Bacon Act (40 U.S.C. §§ 3141–3148) and the Copeland “Anti-Kickback”

Act (40 U.S.C. § 3145), including applicable U.S. Department of Labor regulations (29 CFR Parts 3 and 5).

Contract Work Hours and Safety Standards Act

Only where applicable, the selected vendor must comply with 40 U.S.C. 3702 and 3704, as supplemented by

Department of Labor regulations (29 CFR Part 5). The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

Under 40 U.S.C. 3702 of the Act, the selected vendor is required to compute the wages of every laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week.

Clean Air Act

The selected vendor must agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.

1251-1387). Violations will be reported to the Federal awarding agency and the Regional Office of the

Environmental Protection Agency (EPA).

Debarment and Suspension

The selected vendor must certify that it is not listed on the governmentwide exclusions in the System for Award

Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders

12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and

Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive

Order 12549.

Byrd Anti-Lobbying Amendment

The selected vendor must file the required certification stating that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C.

1352. The selected vendor must disclose any lobbying with non-Federal funds that takes place in connection with obtaining any federally funded contract.

Prohibition on Certain Telecommunications and Video Surveillance Equipment or Services

The selected vendor will be prohibited from obligating or expending funds to procure or obtain covered telecommunications equipment or services; extend or renew a contract to procure or obtain covered telecommunications equipment or services; or enter into a contract (or extend or renew a contract) to procure or obtain covered telecommunications equipment or services in accordance with 2 CFR 200.216.

Domestic Preferences for Procurements

The selected vendor should, to the greatest extent practicable and consistent with law, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products) in accordance with 2 CFR

200.322.

SCOPE OF SERVICES

1. PROJECT DETAILS

1. Permitting and Approvals:

o Obtain all required permits for the project.

2. Roadway Preparation:

o Perform saw cutting and jackhammering to remove concrete road base where necessary.

3. Excavation:

o Excavate the roadway, including drilling and removing sections of concrete for conduit installation.

4. Material Costs:

o Provide and install new concrete and blacktop material as needed.

5. Lawn and Landscaping:

o Excavate lawn areas to accommodate the installation.

o Core two buildings to penetrate each with 4 - 4-inch conduit's, capping off any additional conduits near the building.

o Restore lawns post-construction.

6. Spoil Management:

o Remove and dispose of concrete and blacktop spoils.

7. Traffic Control:

o Implement traffic control measures during construction for safety.

8. Conduit Supply and Installation:

o Supply 4-inch conduit and necessary fittings.

o Install fiber optic cable within the conduit.

o Single mode dark fiber with lc to lc connections.

9. Fiber Optic Termination:

o Provide and install 24 pairs of dark fiber terminations from rack to rack at each building, with splicing services as required.

10. Testing:

o Conduct post-installation testing to ensure system integrity.

2. PROJECT DURATION

The intent of this project is to have this work performed and completed in its entirety no later than May 29, 2026. The selected contractor will prepare a construction schedule and present it at the pre-construction meeting. The Contractor will coordinate with the Engineer and/or Public Works Director and IT Departments, as needed.

3. PROPOSAL REQUIREMENTS

• Detailed breakdown of costs including labor and materials.

• Detailed timeline for the project, including phases.

• Company credentials, including experience with similar projects and relevant certifications/licenses.

• References from previous comparable projects.

• Insurance coverage details (e.g., liability insurance).

• Any additional services or considerations that may benefit the project.

*Please use Vendor Submission Form to Upload Information where indicated.

4. PROJECT DURATION

The proposal should include a timeline from initiation through completion.

PRICING TABLE

TOTAL PRICING

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 All Inclusive Total Project Pricing 1 Each

VENDOR SUBMISSION FORMS

1. NON-COLLUSIVE STATEMENT/AFFIDAVIT*

Please download the below documents, complete, and upload.

• Non-Collusive_Bid_Statement...

*Response required

2. PROPOSAL REQUIREMENTS INFORMATION*

*Response required

3. Additional Information, if needed https://government-project.s3.us-west-2.amazonaws.com/196784/702c7dfa-5aaa-4f75-8268-1eb67e4e69da_Non-Collusive_Bid_Statement.pdf