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SECTION 00100

REQUEST FOR PROPOSALS

Commerce Way Redevelopment Streetscape Improvements

1.

2.

Note: For purposes of this project contract, the term “bid” shall be synonymous with the term “proposal”, and a bidder shall be defined as one who submits complete documentation to the City (in accordance with Sections 00100 and 00200) in response to this RFP. Also note that all references in this contract to “Section 00100” or “Advertisement” or “Advertisement for Bid” refer to this section.

Sealed Bids/Proposals: Sealed proposals for construction of the project entitled Commerce Way Redevelopme nt Streetscape Improvements will be received until Monday, May 1, 2023 at 2:30 PM at the City Manager’s Offic e (City Hall), at 130 1st St E, Tifton, GA 31794, at which time and place they will be publicly opened. No proposal may be withdrawn after the closing time for the receipt of proposals for a period of sixty (60) days.

A pre-bid meeting will be held on Thursday, April 13, 2023 at 2:30 PM at the City Manager’s Office (City Hall) at 130 1st St E, Tifton, GA 31794. Attendance at the pre-bid meeting is not required but is encouraged.

Description of Work: The Work to be completed for the Commerce Way Redevelopment Streetscape Improvements is described briefly as follows:

The project consists of (but is not limited to) streetscape improvements such as concrete pavement, sidewalks, ADA ramps, landscaping steps & walls, and high-visibility crosswalks, as well storm drainage improvements, asphalt paving, traffic striping & signage, erosion control, traffic control, and other miscellaneous items/work. See plans and specifications for further detail.

Utility improvements proposed within the project area will be provided through a separate contract – see Request for Proposals regarding Commerce Way Redevelopment Utility Improvements for more information. These improvements generally include (noted on plans):

• New Water Line and Storm Drainage relocation along Goodrich Alley

• Demolition of existing pavement along Goodrich Alley and construction of new temporary driving surface

• Water Line relocation along Commerce Way

Bidder/contractor for the Streetscape project (this RFP) shall be expected to coordinate schedules with the contractor performing the Utility project (separate contract). See “Readiness to Proceed/Schedule for Completion” evaluation criteria below.

3. Evaluation Criteria:

Proposals received will be evaluated and scored according to the following criteria:

• Readiness to Proceed/Schedule for Completion

Because this project is funded by grant funds with an expenditure deadline, the bidder’s readiness to proceed and the bidder’s proposed schedule for completion will be evaluated with high importance.

Additionally, this project requires coordination with another contractor performing utility improvements within this project area via a separate contract. Specifically, note that work along Commerce Way and Goodrich Alley may not begin until utility work has been completed in those areas (plan sheets show and note this work as “by others”). However, note that work in the vicinity of City Hall (north of 3rd Street and east of Commerce Way) is not contingent upon utility construction improvements.

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• Pricing

Pricing will be evaluated by the item pricing provided in Section 00410 Bid Form.

• Miscellaneous Factors

Additional factors will be evaluated, such as the contractor’s use of subcontractors to perform various project components and any alternate methods/materials proposed.

• Qualifications

The City will evaluate the contractor’s experience and performance on past projects and will favor demonstration of experience on projects of a similar scope.

For each proposal received, points will be assigned to each criteria based on the City’s review and evaluation of the quality and desirability of the information/plan proposed by the bidder. The table below provides the scoring/weight assigned to each criteria.

RFP Evaluation Criteria Scoring/Weight

(100 Total Points)

Readiness to Proceed/Schedule for Completion 40 Points

Pricing 30 Points

Miscellaneous Factors 20 Points

Qualifications 10 Points

4. Submission Requirements: The following documentation is required for a complete submission.

• Readiness to Proceed/Schedule for Completion

The tables below provide the City’s desired schedule for this Streetscape contract and the separate Utility contract – the desired timeline for the separate utility improvements contract is provided here for the bidder’s information because of the overlapping areas of disturbance. The bidder shall complete the Streetscape table with proposed dates for the milestones identified. Bidder shall provide further information on scheduling and sequencing of individual project areas/components in conjunction with the outlined schedule for the Utility work. For example, the Bidder may choose to begin work in areas not affected by the Utility contract and thereby accelerate overall project completion. Bidder may choose to elaborate on the City’s desired timeline for the Utility contract and its impact on his/her work. The Bidder is required to provide information on the impact of material availability/lead times on various project areas/components – see table.

Commerce Way Redevelopment Utility Improvements Schedule (separate contract)

Milestone City's Desired Completion Date

Contractor's Proposed Start Date

Contractor's Proposed Completion Date

Relocation of water line along Commerce Way

07/31/2023 N/A N/A

Remainder of project 09/30/2023 N/A N/A

Further information on scheduling and sequencing of individual project areas/components:

N/A

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Impact of material availability/lead times on start/completion:

N/A

Commerce Way Redevelopment Streetscape Improvements Schedule (this RFP)

Milestone City's Desired Completion Date

Contractor's Proposed Start Date

Contractor's Proposed Completion Date

Entire Project 5/31/2024 Respond Respond

Further information on scheduling and sequencing of individual project areas/components:

Respond

Impact of material availability/lead times on start/completion times:

Respond

• Pricing – Complete Section 00410 – Bid Form

• Miscellaneous Factors – Provide information addressing the following:

o Subcontractors to be utilized for various project components.

o Any alternate methods/materials proposed.

• Qualifications – Provide information detailed in Section 00470 – Qualifications of Bidder.

• Other Documentation:

o Section 00210 – Immigration and Security Form o Section 00480 – Certification of Non-Segregated Facilities o Section 00481 – Noncollusion of Affidavit of Prime Bidder o General contractor’s state license & state utility license

5. RFP Process & Anticipated Project Award Timeline:

This RFP will advertise until the proposal due date after which time the City will review and select a contractor according to the evaluation criteria. During the review period and prior to award, contractors may be contacted for further information, on-site interviews, or price negotiations. The City’s Notice of Award will occur at a City Council meeting.

Item Date

RFP Advertisement/Distribution 3/31/2023 - 05/01/2023

Pre-Bid Meeting 04/13/2023

Proposal Due Date 05/1/2023

Anticipated Review of Proposals by City 05/01/2023 - 05/10/2023

Anticipated Notice of Award 05/15/2023

6. Agreement: Following project award, the contract Agreement (Section 00500) will be signed by the City and the

Contractor. The Contract time and Notice to Proceed date will be set based on the information contained in the Bidder’s proposal and any subsequent discussions/negotiations between the City and the Bidder.

7. Plans, Specifications and Contract Documents: Copies of Bidding Documents may be obtained from The City of Tifton - contact Crystal Gaillard at cgaillard@tifton.net to procure Bidding Documents and to be added to the

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Bidder’s List. Digital copies of documents will be provided at no charge. Hard copies will not be provided.

Prospective bidders must be on the official plan holders list in order for their bid to be considered responsive.

8. Bonds: Bids shall be accompanied by a bid bond or certified cashier’s check in an amount not less than 5% of the base bid. All bonds shall be by a surety company licensed in Georgia with an “A” minimum rating of performance and a financial strength of at least five (5) times the contract price as listed in the most current publication of “Best’s Key Rating Guide Property Liability”. Performance and Payment Bonds, each in an amount equal to 100% of the contract price shall be required of the successful bidder if contract is awarded. Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

9. Funding: This project will be funded through a combination of local funds and grant award from the DCA’s Rural Downtown Redevelopment Grant Program.

10. Permits: All permits required for the construction of this project are expected to be obtained before the bid date.

11. Easements: Acquisition of property for easements, right of way, etc. are expected to be obtained before the bid date. No easements are anticipated to be required at this time.

12. Reservation of Rights: Owner reserves the right to reject any or all Bids, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner.

City of Tifton

Represented By: Emily Beeman City Manager