Award Information

This is an Award Information file documenting the rejection decision for a Request for Bids issued by the City of Sandersville, Georgia for the purchase of one new 72-inch zero-turn mower under RFB 2023-07. The mower specification requirements included a 33-horsepower or better engine, maintenance-free spindles, flip-up side discharge chute, foot-operated deck lift, constant belt tension system, air-ride suspension seat, foldable rollover protective structure, and a 72-inch cutting width. Bids were due on May 23, 2023 at 3:00 p.m., with submission to the City of Sandersville Purchasing Agent at the specified mailing address. Bidders were required to submit written specifications, warranty information on the provided bid form, and a W-9 Form. A pre-bid questions deadline of May 16, 2023 at 5:00 p.m. was established, with responses posted on the City's website at www.sandersvillega.org. The warranty requirement specified five years or 1,500 hours (commercial) with no hour limit for the first two years, or better terms.

The Award Information document indicates that all bids received were rejected. While the related State and Local Contract Opportunity summary references an award to Giles Outdoor Power Equipment for $12,500.00, the Award Information file itself contains a directive to reject all bids, creating a discrepancy in the procurement outcome. The City of Sandersville reserved the right to accept or reject any or all bids and to act in the best interest of the City. Award decisions were to be based on multiple factors including cost, availability, suitability, and quality. All equipment costs and delivery to the point of destination were included in the lump sum bid price. For bid packages and clarification, interested vendors could contact Travis Fort, Purchasing Agent, at (478) 552-2525 or tfort@sandersvillega.org.