2023-07 Addendum 1
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- ZERO TURN MOWER
- Solicitation number
- 2023-07
- Issued by
- Wilcox County, Georgia
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Evans County Recreation - Retrofit Lighting System with LED Upgrade (Addendum 1)
This addendum outlines specifications for the Evans County Board of Commissioners' retrofit lighting project at the Evans County Recreation Complex in Claxton, Georgia. The project involves installing LED lighting systems across four athletic fields with varying specifications: Field 1 requires six poles, Field 2 requires eight poles, and Fields 3 and 4 each require four poles. The lighting system must achieve average illumination levels of 30 foot-candles in infield areas and 20 foot-candles in outfield areas with specified uniformity ratios. All bids were due by 3:00 p.m. on Tuesday, April 25, 2023, with the bid opening scheduled for Tuesday, April 24, 2023 at 3:00 p.m. at the County Commissioners' office located at 613 W. Main Street, Claxton, Georgia 30417. The contract term includes a 10-year manufacturer warranty guaranteeing specified light levels and a 10-year maintenance monitoring obligation covering equipment performance, parts, and labor for luminaire repairs and replacement. Manufacturers must demonstrate the ability to deliver products within 8 to 12 weeks of order placement and must provide references for 10 similar projects completed in Georgia within the previous three years.
Bidders are required to submit a bid bond or certified cashier's check equal to 10 percent of the base bid, with performance and payment bonds each equal to 100 percent of the contract price required of the successful bidder. All contractors must provide valid Georgia business licenses and current public liability insurance with minimum coverage limits of $1,000,000 for bodily injury and $500,000 for property damage per accident. System specifications include remote drivers mounted approximately 10 feet above grade in aluminum enclosures, tubular steel crossarm wire enclosures, instant on/off capabilities, and a remote lighting control system accessible via website, phone, fax, or email allowing scheduling up to ten years in advance. Candela spill requirements must not exceed 1,500 candlelas per fixture along neighboring properties with a maximum of 5,000 candleals specified along the property line on Crescent Road, with manufacturers required to provide spill scans documenting horizontal, vertical, and candela readings. Evans County reserves the right to reject any or all bids or accept whole or partial bids as deemed in the county's best interest.
Text of this file
ADDENDUM NUMBER 1
APRIL 20,2023
Evans County Recreation - Retrofit Lighting System with LED Upgrade
SUMMARY
A. The purpose of these specifications is to define the lighting system performance and design standards for Evans County Recreation Complex using an LED Lighting source. The manufacturer / contractor shall supply lighting equipment to meet or exceed the standards set forth in these specifications.
B. The sports lighting will be for the following venues. Prices must be broken out per field:
1. Field 1 (200’/200’/200’) – 6 poles
2. Field 2 (300’/300’/300’) – 8 poles
3. Field 3 (200’/200’/200’) – 4 poles
4. Field 4 (200’/200’/200’) – 4 poles
1) Playing surfaces shall be lit to an average target illumination level and uniformity as specified in the chart below.
Area of Lighting Average Target
Illumination Levels
Maximum to Minimum
Uniformity Ratio Grid Points Grid Spacing
Fields 1-4 30FC Infield, 20FC Outfield
2.5:1, 3:1 96 20.0’ X 20.0’
2) To minimize impact on adjacent areas/properties, candela values must not exceed the specified value in the chart below at the along the neighboring Recreation Dept. Road. All manufacturers must provide spill scans showing horizontal, vertical, and candela readings for the playing surface and along the property line on Crescent Road. All horizontal spill/candela values will be tested after installation.
Candela Glare Chart Average Maximum
150’ Specified Spill Line Max Candela (by Fixture) 1500 cd 5000 cd
3) All drivers must be remote and mounted approximately 10’ above grade in aluminum enclosures.
4) All wire must be enclosed in tubular steel crossarms. External wiring of any kind is not acceptable.
5) Controls
a. Instant On/Off Capabilities: System shall provide for instant on/off of luminaires.
b. Remote Lighting Control System: System shall allow owner and users with a security code to schedule on/off system operation via a web site, phone, fax or email up to ten years in advance.
Controller shall accept and store 7-day schedules.
6) Warranty
a. 10-Year Warranty: Each manufacturer shall supply a signed warranty covering the entire system for 10 years from the date of shipment. Warranty shall guarantee specified light levels. Third party warranties will not be accepted. Actual lighting fixture manufacturer must provide the 10-year warranty and light level guarantee.
b. Maintenance: Manufacturer shall monitor the performance of the lighting system, including on/off status, hours of usage and luminaire outage for 10 years from the date of equipment shipment.
Parts and labor shall be covered such that individual luminaire outages will be repaired when the usage of any field is materially impacted. Manufacturer is responsible for removal and replacement of failed luminaires, including all parts, labor, shipping, and equipment rental associated with maintenance.
7) Delivery Timeline: Due to needs of the recreation department, manufacturer must be able to deliver product to installation site within 8-12 weeks of receiving an order.
8) Manufacturer to provide a list of 10 projects where the technology, warranty, and specific fixture proposed for this project has been installed in the state of Georgia in the last 3 years. Reference list will include project name, project city, installation date, and if requested, contact name and contact phone number.
9) The Bid Opening will take place on Tuesday April 24, 2023 at 3:00 pm in the County Commissioners’ office located at 613 W. Main St, Claxton, GA 30417. All bids will be publicly read aloud at the above appointed time and location. Evans County Reserves the right to reject any and all bids, or to accept whole or par of any such bid that is deemed to be the best value to Evans County. Please contact the Board of Commissioners by telephone at (912) 739-1141 or via email at admin.clerk@evanscounty.org.
10) The Evans County Recreation Department is located at 158 Rec Dept Rd, Claxton, GA 30417: See Site map with field locations for project.
Addendum:
1) Bids shall be accompanied by a bid bond or certified cashier’s check in an amount not less than
10% of the base bid. All bonds shall be by a surety company licensed in Georgia with an “A” minimum rating of performance and a financial strength of at least five (5) times the contract price as listed in the most current publication of “Best’s Key Rating Guide Property Liability”.
Performance and Payment Bonds, each in an amount equal to 100% of the contract price shall be required of the successful bidder if contract is awarded. Each Bond shall be accompanied by a
“Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of bond.
2) All contractors must have and provide a copy of all valid licenses to do business in the State of
Georgia.
3) All Contractors must have and provide a copy of current Contractor’s Public Liability Insurance policy, and must be insurable in the following amounts: Bodily Injury, including death-limits of
$1,000,000 for each accident.
Property damage- limits of minimum $500,000 for each accident.
mailto:admin.clerk@evanscounty.org
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