RFP RFAA 2024_0208 Warehouse PPE Disposal - Final.pdf

Request for Proposal (RFP) Page 1 of 17

Request for Proposal (RFP) #: RFAA 2024*0208 Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

SIGNATURE PAGE

ISSUING OFFICE: This Request for Proposal (RFP) is issued by the Colorado Department of Public Safety (CDPS), Executive Director’s Office. The CDPS Purchasing and Contracts Office is the sole point of contact concerning this solicitation. The CDPS Purchasing and Contracts Office can be contacted at: cdps_edo_bids@state.co.us.

PROPOSALS ACCEPTED BY THE ISSUING OFFICE ONLY. FAXED PROPOSALS WILL NOT BE

ACCEPTED. NO LATE PROPOSALS WILL BE ACCEPTED.

Colorado VSS / CORE Number Date

Company Name

Address

City State Zip Code

Phone Email

Indicate if your company is registered and verified by the U.S. Department of Veteran Affairs as a Service-Disabled Veteran-Owned Small Business:

YES (if yes, please submit validation with your response) NO

Indicate that you have attached a Word version of the Contract and marked any exceptions using “Track Changes”.

YES, attached as a separate Word document as described in 7.D. NO, no exceptions taken to the

Contract.

Print Name of Company Representative Title

Signature of Company Representative

Signature by an authorized officer or agent of the company.

COMPLETE & RETURN WITH PROPOSAL SUBMISSION (ELECTRONICALLY)

mailto:cdps_edo_bids@state.co.us

Request for Proposal (RFP) Page 2 of 17

Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

Contents Signature Page

Project Overview

Goals and Objectives

Statement of Work

Product Training .............................................. Error! Bookmark not defined.

Budget .......................................................... Error! Bookmark not defined.

Timeline and RFP Activities

Walk-Through

Modifications

Public Opening of Proposals ................................. Error! Bookmark not defined.

Company Background and References

Offeror Information

Subcontractor Information

Business References

Offeror Staff Resumes

Service Disabled Veteran-Owned Small Businesses (SDVOSB)

Cost

Financial

Payment

Billing

Timeliness of Billing

Written Questions and Answers

Proposal Submission, Format, and Guidelines

General Submission Requirements

Technical Proposal Format

Price Proposal Format

Exceptions to the State Contract

Confidential Proposal Format

Vendor Self Service System (VSS) and Registration

Binding Proposal

Request for Proposal (RFP) Page 3 of 17

Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

Certification of Independent Price Determination

Confidentiality of Proposals

Proposal Evaluation and Award Process

Evaluations

Award

Type of Award

Protested Solicitations and Awards

Contract Terms and Conditions

Contract Term

End of Term Extension

Contract Exceptions

Title VI

Insurance

Taxes – C.R.S. § 39-26-704

Accessibility Requirements

State Rules and Regulations

Audits

Project Terms and Conditions

Products and/or Alternatives

Acceptance of Work

State Owned Property

News Releases

Travel

Completion of Work

List of Exhibits

Request for Proposal (RFP) Page 4 of 17

Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

PROJECT OVERVIEW

Goals and Objectives

Through this RFP, the Division of Homeland Security and Emergency Management, within the Colorado Department of Public Safety (CDPS), seeks a Contractor to Dispose of Expired PPE from division warehouses.

Statement of Work

Refer to Exhibit A – Statement of Work.

TIMELINE AND RFP ACTIVITIES

These activities are for information and planning purposes. Those items identified as ‘estimated’ are subject to change depending on the needs of the State. All times listed are in Mountain Time (MT) as adjusted for daylight savings time. CDPS reserves the right to forego Offeror presentations and select an Offeror based on the written proposals submitted.

ACTIVITY DATE TIME

(IF APPLICABLE)

1. RFP Published via VSS (https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService) 02/26/2024 N/A

2.

Site visits/walkthroughs and periodic coordination meetings with DHSEM prior to beginning work is recommended. Follow up meetings during work may also be needed

TBD TBD

3. Written Inquiries deadline.

NO PHONE CALLS WILL BE ACCEPTED 03/14/2024 2:00 PM, MT

4. Estimated date of State’s response to inquiries 03/18/2024 2:00 PM, MT

5. Proposal submission deadline 03/26/2024 2:00 PM, MT

6. Estimated date of completion of evaluation of proposals 04/01/2024 5:00 PM, MT

Walk-Through

Optional walk-through meeting(s) will be held at the following locations and suggested only as a means for estimation of # of pallets to be removed:

Warehouse 1:

17851 East 40th Avenue, Unit 200 Aurora, CO 80011

Warehouse 2:

11111 East 53rd Avenue Denver, CO 80239 https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Request for Proposal (RFP) Page 5 of 17

Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

Walkthrough date and times will be scheduled on an as-needed basis through Chris Mongar for Offerors to view the project sites:

Chris Mongar christopher.mongar@state.co.us 720-614-9037

Attendance during the walkthroughs is optional.

This address is for the walk-through only, to allow Offerors an opportunity to see the location of the project. Proposals shall not be submitted to this address.

Modifications

Any modifications to this RFP shall be in writing and posted to ColoradoVSS.

Offerors are responsible for checking ColoradoVSS prior to the opening date and time for solicitation modifications.

COMPANY BACKGROUND AND REFERENCES

Offeror Information

Offerors shall include a company profile in their proposal submission. Please refer to Section 7.B.

Subcontractor Information

Subcontractors are defined as a third party, not directly employed by the Offeror, who shall provide services identified in this RFP. This does not include third parties who provide support or incidental services to the Offeror. The hire, management, and use of subcontractors is the sole responsibility of the Offeror.

Business References

Offerors shall provide business references from similar projects performed for private, and/or public sector clients. References should include a description of the project, project start and end dates, company name, contact person, title, phone number, and email address. CDPS reserves the right to contact any reference.

Offeror Staff Resumes

Resumes are not required to be submitted by Offeror for this RFP.

Service Disabled Veteran-Owned Small Businesses (SDVOSB)

C.R.S. Section 24-103-905 sets a goal of awarding at least 3% of all contracts, by dollar value, to SDVOSB who must be incorporated or organized in Colorado or they must maintain a place of business, or have an office in Colorado and must be mailto:christopher.mongar@state.co.us

Request for Proposal (RFP) Page 6 of 17

Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veteran Affairs. See https://www.vetbiz.va.gov/.

By responding to this solicitation, the successful Offeror certifies that it shall comply with the provisions of C.R.S. Section 24-103-905. Only SDVOSBs that meet minimum specifications can be considered for the percentage preference.

CDPS shall give a certified SDVOSB a 3% preference in response to this RFP. SDVOSBs must submit documentation of SDVOSB certification issued through the U.S.

Department of Veterans Affairs in their response to the solicitation. Certification can be received through the Center for Veteran Enterprise website.

COST

Price information shall not be included with the Offeror’s Technical Proposal. Please refer to Section 7.C.

FINANCIAL

Payment

Upon review and acceptance by CDPS, payments for invoices are normally made within 45 days of receipt, providing all required information, documents and/or attachments have been received.

Billing

CDPS does not issue payment prior to receipt of goods or services. It is anticipated that payments may be made according to a milestone schedule and/or according to the acceptance of certain deliverables or monthly. No payment shall be made until after the contract and all relevant deliverables have been negotiated and accepted.

The awarded Offeror shall bill CDPS as outlined in the approved contract and/or payment schedule.

Timeliness of Billing

The State and CDPS are on a fiscal year calendar. All billings for dates of service prior to July 1st shall be submitted to the State no later than July 14th of the same fiscal year.

WRITTEN QUESTIONS AND ANSWERS

One question and answer period will be provided.

Any questions must be submitted in writing via email to: cdps_edo_bids@state.co.us no later than the date provided in the Timeline and RFP Activities section, Section 2. Any questions received after the deadline will not receive responses.

https://www.vetbiz.va.gov/

Request for Proposal (RFP) Page 7 of 17

Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

All answers will be provided as an attachment through a modification and published via VSS by the estimated date listed in the Timeline and RFP Activities Section, Section 2.

PROPOSAL SUBMISSION, FORMAT, AND GUIDELINES

General Submission Requirements

Proposal submission shall be sent via email to cdps_edo_bids@state.co.us. To prevent technical issues when uploading documents, Offerors are encouraged to submit proposals as early as possible, and not wait until the deadline. If technical difficulties arise, an email must be sent to cdps_edo_bids@state.co.us no later than 15 minutes after the proposal submission deadline has passed. Failure to send an email will result in the proposal not being accepted.

To reduce waste, CDPS requests that you do not submit printed proposals.

Proposals, including any exhibits, or additional documentation shall be submitted electronically.

Elaborate proposals in the form of brochures or other presentations beyond the necessary documents to present a complete and effective proposal are not desired.

The response shall be complete and comprehensive with a corresponding emphasis on being concise and clear.

Technical Proposal Format

The technical proposal shall not include confidential or pricing information.

Pricing information contained in the technical proposal may cause the proposal to be deemed non-responsive.

Title Page to include the following information:

i. RFP Title

ii. RFP #

iii. Offeror Name

iv. Offeror Address

v. Proposal Due Date

vi. Proposal Due Time

Table of Contents

Cover Letter

i. Shall be on company letterhead.

ii. Explanation of company’s willingness to comply with work and State

Contract requirements.

iii. Any additional documentation that is submitted shall be listed, and explained in detail how it pertains to this RFP.

State Documents

Request for Proposal (RFP) Page 8 of 17

Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

i. Signature Page (page 1 of this RFP)

ii. If registered with the Colorado Secretary of State, please submit a

Certificate of Good standing with submission. If not registered, per C.R.S 7-90-801, Offeror will be required to register with the Colorado Secretary of State at the time of award. The Colorado Secretary of State’s website can be found at:

https://www.sos.state.co.us/biz/BusinessEntityCriteriaExt.do?resetTr ansTyp=Y

iii. Copies of applicable certifications and/or licenses

iv. SDVOSB certification

v. Completed Exhibit C – Current W-9 (must be signed and dated within one year of submission)

Response to Requirements

i. Full and complete description of how the Offeror proposes to meet the requirements set forth in Exhibit A – Statement of Work. In the proposal, the Offeror should address the requirements in the same sequence they are found on the solicitation.

ii. Sufficient information must be presented to reflect a thorough understanding of the requirements and a detailed description for the techniques, procedures, and program for achieving the objectives of the Statement of Work. Use of phrases such as “will comply” or “standard techniques will be employed” will be considered insufficient and may be given a lesser score during the evaluation.

iii. Offeror’s administrative approach and project management techniques that will be employed during the term of any resultant award to ensure the coordination and timeliness of the work, the managerial techniques and tools proposed to control the work, and the methodologies proposed to enhance communications between the Contractors and the Department.

iv. Offeror’s approach to the project, including a description of the technical methods and tools proposed to accomplish the work and assure the quality of the work produced.

Company Background and References

i. Offeror’s experience with similar projects, including experience managing and performing similar projects with similar scopes of work and related requirements.

ii. Resumes, if requested. See Section 3.D.

Price Proposal Format

Request for Proposal (RFP) Page 9 of 17

Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

The price proposal shall only include information pertaining to the breakdown of pricing. Price proposals shall not be marked confidential.

Section I – Title Page to include the following information:

i. RFP Title

ii. RFP #

iii. Offeror Name

iv. Offeror Address

v. Proposal Due Date

vi. Proposal Due Time

Section II – Price Proposal

i. Provide pricing on Exhibit B – Price Proposal.

Exceptions to the State Contract

Any exceptions to the state Contract, Exhibit E, must be marked using “Track Changes” in Word and attached separate from your proposals. Please do not attach as a PDF document.

The contents of the proposal of the awarded Offeror will become contractual obligations under the awarded Contract. Failure of the awarded Offeror to accept these obligations may result in cancellation of the award to that Offeror.

Confidential Proposal Format

Proprietary information or trade secrets must be submitted in a proposal marked confidential and must be submitted separately. See section 7.I below for details.

Vendor Self Service System (VSS) and Registration

This solicitation is published using the Colorado Vendor Self Service System (VSS).

Offerors must be registered in VSS at the time of award. VSS and its registration information may be found through the following link:

https://www.colorado.gov/vss. System availability, errors, rejections, etc. will not be a basis for exception to the registration requirement. Any notices of award or other information concerning this requirement will be posted on VSS.

Binding Proposal

By providing a response to this RFP, Offerors are bound to providing the proposed goods/services at the costs and rates quoted in their proposal for the length of the award period.

Certification of Independent Price Determination https://www.colorado.gov/vss

Request for Proposal (RFP) Page 10 of 17

Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

By submission of this proposal Offerors certify, and in the case of a joint proposal each party thereto certifies as to its own organization, that in connection with this procurement:

i. The prices in this proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Offeror or with any competitor;

ii. Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the Offerors and will not knowingly be disclosed by the Offeror prior to opening, directly or indirectly to any other Offeror or to any competitor; and

iii. No attempt has been made or will be made by the Offerors to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

Confidentiality of Proposals

Any restrictions of the use or inspection of material contained within the proposal shall be clearly stated in the proposal itself. Written requests for confidentiality shall be submitted by the Offeror with the proposal. The Offeror must state specifically what elements of the proposal are to be considered confidential/ proprietary and must state the statutory basis for the request under the Colorado Open Records Act (CORA). (Section 24-72-201 et seq., C.R.S.).

Confidential/Proprietary information must be readily identified, marked and separated/packaged from the rest of the proposal. Co-mingling of confidential/proprietary and other information is not acceptable. Neither a proposal, in its entirety, nor proposal price information will be considered confidential and proprietary. Any information that will be included in any resulting contract cannot be considered confidential.

The following are procedures for submission of confidential or proprietary information:

i. Written request for confidentiality or proprietary classification shall be submitted, by the Offeror, with the proposal documents.

ii. The request shall identify the basis for the claim of confidentiality/proprietary classification, other than a recitation of a specific State or Federal statute.

iii. Confidential or propriety information shall be readily identified, marked and separated and packaged from the rest of the proposal. Co-mingling of confidential or propriety information with other information is NOT acceptable.

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Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

iv. The CDPS Procurement Director will make a written determination as to the apparent validity of any request for confidentiality/proprietary classification. This written determination will be sent to the Offeror.

v. Proposals not following this procedure may be declared non-responsive by the CDPS Procurement Director and given no further consideration.

PROPOSAL EVALUATION AND AWARD PROCESS

Evaluations

The evaluation committee is comprised of CDPS subject matter experts, established to evaluate and score proposals submitted in response to the RFP.

All information requested and submitted will be considered in determining any resultant award. Award will be made to the responsive and responsible Offeror whose proposal meets the requirements of this RFP and has been evaluated and determined to be in the best interests of the State at the sole discretion of the State under 24-103-203 CRS.

Per R-24-103-203-03, clarification discussions may be conducted with Offerors who submit proposals determined to be acceptable and competitive. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussion and/or written revisions of proposals. Such revisions may be permitted after submissions and prior to award for the purpose of obtaining best and final offers.

In conducting discussions, there shall be no disclosure of any information derived from proposals submitted by competing Offerors.

The State will evaluate proposals to determine if each Offeror meets all mandatory qualification requirements; provided, however, that the State has the authority to waive non-material mandatory requirements in certain circumstances. Reference Procurement Rule R-24-103-301-03. The mandatory qualification requirements are and only those proposals found to meet all mandatory requirements, other than non-material mandatory requirements waived by the State, can be considered for a Contract resulting from this solicitation.

Proposals shall be consistently evaluated and scored based upon the following criteria:

CRITERIA DESCRIPTION WEIGHT

1. PPE Disposal Method 40%

2. Lead Times 20%

3. Hazardous Waste Handling (Sanitizer and Wipes) 25%

4. Order Size Flexibility 15%

Request for Proposal (RFP) Page 12 of 17

Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

CRITERIA DESCRIPTION WEIGHT

5. Price – Not part of initial evaluation, however, will be considered as part of the overall proposal submission.

Presentations

Presentations

Following the evaluation and scoring process specified above, CDPS may, at the evaluation committee’s discretion, request an oral presentation of the most favorable proposals. Such presentations will be at the Offeror’s expense. Offerors shall not prepare the written proposal with the assumption that an opportunity for oral presentations or revisions will be offered, rather, the most favorable proposal should be submitted as their initial written submission.

Regardless of whether presentations are conducted, the State may request clarifications throughout the evaluation process, as it deems necessary.

CDPS reserves the right to forego Offeror presentations and select an Offeror based on the written proposals submitted.

Award

Any award is contingent upon the successful negotiation of final contract terms.

Any non-confidential information becomes available upon written request.

Single proposal – if only one bid or proposal is received in response to a solicitation, an award may be made to the single Bidder or Offeror if the Procurement Official finds that the price submitted is fair and reasonable and that other prospective Bidders or Offerors had reasonable opportunity to respond. Reference Procurement Rule R- 24-103-201-02(d).

Low tie proposals will be awarded in accordance with CRS 24-103-202.5.

The State is not liable for any costs incurred by Offerors prior to issuance of a legally executed contract.

Upon review and approval of the evaluation committee’s recommendation for award, the CDPS Procurement Office will issue a Notice of Intent to Award that will be posted on the ColoradoVSS website.

The award determination is ultimately a business decision that will reflect an integrated assessment of the relative merits of the proposals received, using the factors set forth in Section 8.A. The State intends to award Contract(s) to the Offeror(s) whose proposal(s), conforming to the solicitation, will be most advantageous to the State, price and other factors considered.

Request for Proposal (RFP) Page 13 of 17

Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

Type of Award

The successful Offeror will be issued a State contract for any award that may result from this RFP.

The State may issue a single award, as determined, in its sole discretion, to be in the best interest of the State. The State reserves the right to cancel this RFP, at any time and without obligation to any Offeror, if determined in the State’s best interest.

Pricing shall be binding and valid for the first year of the award. Any price increase must be mutually agreed upon prior to July 1st of each year.

Protested Solicitations and Awards

Any actual or prospective bidder, Offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to Colorado Department of Public Safety Procurement Director, electronically via an email to tammy.lichvar@state.co.us. The protest shall be submitted electronically within ten (10) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Refer to C.R.S., Title 24, Article 109 (§ 24-109- 102).

CONTRACT TERMS AND CONDITIONS

Contract Term

This RFP may result in one multi-year main contract for a period not to exceed five

(5) years. The initial Contract will be effective upon approval by the State Controller for one (1) year. The Contract may be renewed for four (4) additional one-year periods, at the sole discretion of the State, contingent upon contractual requirements being satisfied and funds being appropriated, budgeted, and otherwise made available. The total duration of the Contract, including all options, is not anticipated to exceed five (5) years. Additional goods/services may be requested and added to the Contract, at the sole discretion of the State, via an Option Letter or an Amendment.

End of Term Extension

If the resulting Contract approaches the end of its Initial Term, or any Extension Term then in place, the State, at its discretion, upon written notice to Offeror, may unilaterally extend such Initial Term or Extension Term for a period not to exceed two months, regardless of whether additional Extension Terms are available or not.

Contract Exceptions

Request for Proposal (RFP) Page 14 of 17

Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

Offerors shall review the attached draft Contract and mark any exceptions on the Contract using “Track Changes” and attach to the proposal, or confirm that no exceptions are taken to the State’s Contract. Any exceptions to the draft Contract shall be accompanied by alternative or substitute language which would be acceptable to the Offeror. The State will review the Proposal to ensure the Offeror has not taken any exceptions to the State’s Contract provisions which may be deemed unacceptable or exceptions to stated requirements which may be deemed unacceptable in meeting the needs of the State. Any exceptions taken could result in elimination of the Offeror’s Proposal from further consideration, or result in delay or failure to execute a contract, whereby the State could terminate the award and commence negotiations with another Offeror.

The Offeror guarantees to the State that they understand and agree to the terms and conditions of this solicitation and that they will not default from performance by virtue of a mistake or misunderstanding. Offerors shall seek clarification of any specifications, terms and/or conditions that they determine to be unclear. The failure of an Offeror to seek clarification may be deemed a waiver of any such clarification.

Offerors shall accept the terms and requirements of this RFP without exception, deletion or qualification and without making its offer contingent.

Pursuant to CRS 24-30-202.4 (as amended), the State controller may withhold debts owed to State agencies under the Contractor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, CRS; (c) unpaid loans due to the student loan division of the department of higher education; (d) owed amounts required to be paid to the unemployment compensation fund; and

(e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller.

The CDPS Procurement Official reserves the right to reject any and all proposals or parts thereof, and to waive informalities or irregularities as determined in the State’s best interests.

Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to an Offeror, a resident Offeror shall be allowed a preference against a nonresident Offeror equal to the preference given or required by the state in which the nonresident Offeror is a resident.” The Colorado Department of Public Safety will apply this statute to the extent necessary for all solicitations posted on Colorado VSS.

The awarded Offeror shall be the sole point of contract responsibility. CDPS shall look solely to the awarded Offeror for the performance of all contractual

Request for Proposal (RFP) Page 15 of 17

Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT obligations which may result from an award based on this RFP, and the awarded Offeror shall not be relieved for the non-performance of any or all subcontractors.

The contract or purchase order between CDPS and the successful Offeror will consist of a State contract or purchase order drafted by CDPS, including all necessary documents, attachments, and/or exhibits necessary to form a binding agreement. See the following link for the State’s standard purchase order terms and conditions: https://www.colorado.gov/pacific/osc/purchase-order-terms-conditions. By submitting a Proposal, Offerors are agreeing to all terms and conditions of the solicitation. Any proposed changes submitted with proposals will be evaluated and may be included and/or rejected, at the option of the State, as determined in the State’s best interest.

Title VI

The Colorado Department of Public Safety, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-

4) and the Regulations, hereby notifies all Offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, age, disability, income-level, or LEP in consideration for an award.

Insurance

The awarded Offeror shall maintain, for the duration of its contract, insurance coverages as set forth in the fully executed contract. Work on the contract shall not begin until after the awarded Offeror has submitted acceptable evidence of the required insurance coverages listed in the contract. Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.

Taxes – C.R.S. § 39-26-704

The State is exempt from federal excise taxes under I.R.C. Chapter 32 (26 U.S.C., Subtitle D, Ch. 32) (Federal Excise Tax Exemption Certificate of Registry No. 84- 730123K) and from Colorado state and local government sales and use taxes under §§39-26-704(1), et seq. C.R.S. (Colorado Sales Tax Exemption Identification Number 98-02565).

Accessibility Requirements

All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility Standards for Individuals with a Disability, as established by the Office Of Information https://www.colorado.gov/pacific/osc/purchase-order-terms-conditions https://www.colorado.gov/pacific/osc/purchase-order-terms-conditions

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Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

State Rules and Regulations

All state rules and regulations applicable to this effort must be adhered to. Any mandatory rules and regulations required but inadvertently omitted due to administrative oversight will be considered to be included.

The Offeror shall comply with all public health orders found on the State of Colorado Public Health & Executive Orders website:

https://covid19.colorado.gov/public-health-executive-orders.

Audits

CDPS reserves the right to adequately ensure proper integrity of all aspects and representations of the Department, including the perceived affiliations with its Vendors. Therefore, CDPS reserves the right to perform audits and inspections of the awarded Offeror (and subcontractors) conformance to any or all contractual requirements at any time during the performance of the contract. CDPS also reserves the right to interview the awarded Offeror and subcontractor staff members, if necessary and with sufficient notice, regarding such conformance.

Due notice will be provided in writing to the Offeror prior to conducting audits or inspections. Subcontract requirements will permit participation in audits and inspections by CDPS and CDPS support Contractors.

PROJECT TERMS AND CONDITIONS

Products and/or Alternatives

The Offeror shall not propose an alternative that would require CDPS to acquire hardware or software, or change processes in order to function properly on the Offeror’s system unless Offeror included a clear description of such proposed alternatives and clearly mark any descriptive material to show the proposed alternative.

An acceptable alternative is one CDPS considers satisfactory in meeting the requirements of this RFP.

CDPS, at its sole discretion, shall determine if the proposed alternative meets the intent of the original RFP requirement.

Acceptance of Work

It is expressly understood and agreed all work done by the contractor shall be subject to inspection and acceptance by CDPS.

https://covid19.colorado.gov/public-health-executive-orders

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Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM MT

Any progress inspections and approval by CDPS of any item of work shall not forfeit the right of CDPS to require the correction of any faulty workmanship or material at any time during the course of the work and warranty period thereafter, although previously approved by oversight.

Nothing contained herein shall relieve the contractor of the responsibility for proper installation and maintenance of the work, materials and equipment required under the terms of the contract until all work has been completed and accepted by CDPS.

State Owned Property

The awarded Offeror shall be responsible for the proper custody and care of any State owned property furnished by the State for use in connection with the performance of the contract and shall reimburse the State for any loss or damage.

News Releases

News releases pertaining to this RFP shall not be made without prior written approval by the State.

Travel

Travel expenses for the Offeror or subcontractors will not be reimbursed by CDPS.

Completion of Work

Prior to completion of all work, the Offeror shall remove from the premises all equipment and materials belonging to the Offeror or subcontractors. Upon completion of the work, the contractor shall leave the site in a clean and neat condition satisfactory to CDPS.

LIST OF EXHIBITS

Exhibit A - Statement of Work Exhibit B - Pricing Sheet Exhibit C - W-9 (must be signed and dated within one year of submission) Exhibit D - Main Task Order Contract Exhibit E - Vendor Accessibility Requirements Exhibit F - Sample Task Order

11. List of Exhibits