Exhibit A - Statement of Work - PPE Disposal - FINAL.pdf

Request for Proposal (RFP) #: RFAA 2024*0208 Project Title: Warehouse PPE Destruction Date Due: Tuesday, March 26th, 2024, at 2:00 PM

Exhibit A – Statement of Work

1. GENERAL INFORMATION

A. Purpose:

The Colorado Department of Public Safety (CDPS), Division of Homeland Security and Emergency Management (DHSEM), is seeking qualified Offerors to provide transportation, and disposal services for expired medical Personal Protective Equipment (PPE) and other expired products located in our storage warehouses in Denver and Aurora, Colorado. This solicitation is for an Offeror to provide ongoing removal and disposal services for up to two DHSEM warehouses. Dates and times of service are on an as needed basis and will be arranged by DHSEM and the selected vendor.

B. Scope of Work:

● Offeror shall provide equipment and personnel required to transport and properly dispose of expired PPE and other items that are located at the State warehouses, regardless of disposal method. The duration of an ongoing job shall be determined by completion of product disposal, to be renewed or extended as needed.

● Offeror shall provide method of disposal for expired PPE materials.

● Offeror shall provide an estimated start timeline from date of award.

● Offeror must be capable of handling and disposing of materials considered hazardous waste.

● Disposal of identified expired medical PPE or other products to be completed by dates as determined by DHSEM in coordination with the selected vendor.

● Offeror is responsible for providing any assistance, coordination and communications necessary for their personnel or hired subcontractor to complete contracted duties.

● Offeror shall coordinate with DHSEM Logistics section and warehouse staff regarding daily Bills of Lading, driver schedules, equipment malfunctions or other issues that directly impact the ability to perform contracted work.

● Site visits and periodic coordination meetings with DHSEM prior to beginning work is recommended. Follow up meetings during work may also be needed.

● Offeror must have an active registration with Sam.gov and be in good standing on the site in order to respond to this solicitation.

C. Location of Warehouses, Resources, Equipment and Facilities:

The medical PPE and expired products are currently stored in two warehouses.

Both facilities have loading docks and ramps. Government owned equipment (such as forklifts, pallet jacks, trucks etc.) must be driven by government employees.

The State Warehouse staff will load pallets onto vendor trucks. The selected vendor must provide trucks and personnel to transport expired products.

Warehouse 1:

17851 East 40th Avenue, Unit 200 Aurora, CO 80011

Warehouse 2:

11111 East 53rd Avenue Denver, CO 80239

Possible Product Types

Estimated Weight per Case (lbs.)

Estimated Cases per

Pallet

Estimated Pallet

Weight plus PPE (lbs.)

Nitrile Gloves 13 52 706 Small Surgical Gowns 12 20 270 Medium Surgical Gowns 13 20 290 Large Surgical Gowns 14 20 310 X-Large Surgical Gowns 16 15 270 Isolation gowns varies varies 820 Hand Sanitizer Contains Ethyl Alcohol 25 Avg. 70 Avg. 1750

N95 Masks 8 45 400 KN95 masks 8 45 400 Face Shields 27 15 470 Plastic goggles 30 25 800 Disinfecting wipes 15 60 900

D. Logistical Requirement:

● Offeror shall keep all vendor-owned or rented equipment in safe, working order.

● Offeror staff will adhere to all OSHA and DHSEM directed safety protocols while working in or near the warehouses.

● Drivers will obey all local and state of Colorado traffic laws.

● Vehicles and drivers must be licensed, insured and able to operate in the

State of Colorado.

● Offeror staff will be responsible for ensuring that loads are safe and legally secured while transporting to the designated disposal site.

● Offeror will be responsible for any lost, stolen or damaged equipment brought onto the job site.

● Offeror shall have flexibility in coordinated pickup amounts.

E. Payments and Billing:

Offeror should base their billing on the number of pallets moved for disposal.

Different rates per pallet may be charged for products of differing weights based upon the estimates provided above. Offeror may submit a list of multiple per pallet costs or a single comprehensive cost per pallet. Truck drivers or Offeror work lead will be responsible for submitting daily Bills of Lading (BOL’s) to the DHSEM warehouse supervisor prior to loading. The BOL should include shipper address (DHSEM warehouse), destination, description of product and number of pallets transported, etc. These BOL’s will be compared to the invoices at time of payment.

F. Bid Submission Requirements

i. Bids shall be emailed to cdps_edo_bids@state.co.us by the deadline.

ii. All responses shall be quoted without sales tax (as applicable) – the State of

Colorado is tax-exempt.

iii. There is no guarantee of a minimum order quantity.

iv. Pricing shall be binding and valid for the length of the award.

v. Offerors must comply with and submit the following items with their bid submission in order to be considered acceptable:

a. Completed and signed cover page (page 1)

b. Completed Exhibit B – Bid Response Sheet

c. Completed Exhibit C – W-9 (must be signed and dated within one year of submission)

G. Modifications

Any modifications to this solicitation shall be in writing and posted to ColoradoVSS.

Offerors are responsible for checking ColoradoVSS prior to the closing date and time for solicitation modifications.

H. Award Period

The award period for this Documented Quote is the effective date of the purchase order through June 30, 2024, contingent upon funds being appropriated, budgeted mailto:cdps_edo_bids@state.co.us and otherwise made available and all bid requirements being satisfied. CDPS, at its sole discretion, may exercise the option to extend the award for up to three

(3) one-year periods through June 30, 2027. Pricing shall be binding and valid for the first year of the award. Any price increase must be mutually agreed upon prior to July 1st of each year. The CDPS may award to multiple Offerors.

I. Type of Award

Any resultant award will be via a State Purchase Order. Terms and conditions may be accessed at: https://www.colorado.gov/osc/purchase-order-terms-conditions

At the time of award, per C.R.S. 7-90-801, Offeror must provide their Certificate of Good Standing in the State of Colorado from the Secretary of State’s website at: Colorado Secretary of State - Business Database Search

J. Evaluation

The purchasing authority may determine whether or not a response is acceptable and may compare the relative value of competing responses, not solely the price.

“Acceptable” means that the product or service will meet the state’s needs and that the price is fair and reasonable. See R 24-103-204-03. Delivery time may be considered in the evaluation.

K. Protested Solicitations and Awards

Any actual or prospective Offeror who is aggrieved in connection with the solicitation or award of a contract may protest to Colorado Department of Public Safety Procurement Director, electronically via an email to:

tammy.lichvar@state.co.us. The protest shall be submitted electronically within three (3) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Refer to Title 24, Article 109 (§ 24-109-102).

2. ADDITIONAL TERMS AND CONDITIONS

A. Submission

By submission of a bid, Offeror agrees as follows:

i. The State is tax exempt.

ii. CDPS encourages free and open competition among bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the CDPS’ needs. The bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible bidders and without effort to preclude the CDPS from obtaining the lowest possible competitive price.

iii. Reciprocity is mandated by statute. CRS 24-103-906 Bid preference – state https://www.colorado.gov/osc/purchase-order-terms-conditions https://www.sos.state.co.us/biz/BusinessEntityCriteriaExt.do?resetTransTyp=Y mailto:tammy.lichvar@state.co.us contracts states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder as defined in in section 24-103-908

(2) shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.”

B. Service-Disabled Veteran Owned Small Business (SDVOSB)

HB14-1224/C.R.S. 24-103-905 sets a Service-Disabled Veteran Owned Small Business goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the US Department of Veterans Affairs (https://www.vetbiz.va.gov/).

CDPS shall give a certified SDVOSB a 3% preference in response to this DQ. SDVOSBs need to submit documentation of SDVOSB certification issued through the US Department of Veterans Affairs in their response to this solicitation. Certification can be received through the Center for Verification and Evaluation website.

C. Performance Outside the State of Colorado and/or the United States [for Services]

Following the Effective Date, Contractor shall provide written notice to the State, in accordance with a form, that will be provided by CDPS, within twenty (20) days of the earlier to occur of Contractor’s decision to perform, or its execution of an agreement with a Subcontractor to perform, Services outside the State of Colorado and/or the United States. Such notice shall specify the type of Services to be performed outside the State of Colorado and/or the United States and the reason why it is necessary or advantageous to perform such Services at such location or locations. All notices received by the State pursuant to this §2.3 shall be posted on the Colorado Department of Personnel & Administration’s website. Knowing failure by Contractor to provide notice to the State under this §2.3 shall constitute a material breach of this Contract.

D. Title VI

The Colorado Department of Public Safety, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-

4) and the Regulations, hereby notifies all Offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, age, disability, income-level, or LEP in consideration for an award.

https://www.vetbiz.va.gov/