RFP_PR7766_-__Addendum_No._5.pdf
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- Solicitation number
- PR7766
- Issued by
- Orange County, Orlando City, Florida
About this file
This document is Addendum No. 5 for Request for Proposal (RFP) PR7766 issued by the Orlando Utilities Commission (OUC) for Conference Rooms Audio Visual (AV) Equipment Upgrades and Implementation. The addendum addresses clarification questions about the control booth electrical and data infrastructure, specifically noting that no plans or drawings will be shared for electrical or data systems, with the nearest service panel located approximately 150 feet away and the nearest facility IDF approximately 125 feet away. The proposal due date has been revised from March 19, 2025, at 2:00 pm to March 24, 2025, at 2:00 pm, with bids to be submitted via VendorLink. Prospective proposers are required to acknowledge receipt of this addendum, or their bid may be considered non-responsive.
The addendum emphasizes strict communication protocols, mandating that there shall be no communication between suppliers, their employees, or subcontractors concerning the RFP to anyone within OUC except the buyer of record. The project aims to upgrade audio-visual equipment in conference rooms, with the Commission Chamber Audio Visual (AV) Upgrade expected to be the first project. The ultimate goal is to enable board meetings to be streamed on platforms like YouTube with minimal interruption, requiring innovative solutions that include a small control room, an ATEM Software setup for meeting management, a communication system for the support team, and flexibility for external media connections.
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Text version
ORLANDO UTILITIES COMMISSION
100 W. Anderson Street l PO Box 3193 l Orlando, FL 32801 l 407-434-4038 Telephone l 407-434-4338 Telefax l www.ouc.com
March 10, 2025
To: All Prospective Proposers:
From: Bhumika Nathoo, Buyer Subject: Addendum No. 5, RFP PR7766 - Conference Rooms Audio Visual (AV) Equipment
Upgrades and Implementation
The purpose of this Addendum is to address questions in response to the subject solicitation.
Questions:
1. Clarification 2 1.11.12 Control Booth Electrical and Data:
a. Can OUC please provide any plans for the construction of the control booth as well as any as-built electrical drawings / schedules for the Chamber and surrounding areas? Nearest service panel?
Response: No plans/drawings to share. The nearest service panel is approximately 150 feet away.
b. Can OUC please provide any as-built plans or drawings for data in the Chamber?
Please include the nearest facility IDF.
Response: No plans/drawings to share. The nearest facility IDF is approximately125 feet away.
NOTE: The Proposal Due date has been changed as follows:
Revised Due Date and time: March 19, 2025, at 2:00 pm
New Due Date and time: March 24, 2025, at 2:00 pm
Reminder:
Bids are due no later than 2:00 p.m. Local Time on March 24, 2025, via VendorLink submission.
Your proposal response must acknowledge Addendum No. 5 was received or your bid may be considered non-responsive. In other respects, except as specifically stated above, the subject request for Proposal remains unchanged.
http://www.ouc.com/
Note:
There shall be no communication between the supplier, their employees or subcontractors concerning this RFP to anyone within OUC except the buyer of record.
Sincerely, Bhumika Nathoo
Bhumika Nathoo Buyer, Strategic Sourcing Orlando Utilities Commission
| March 10, 2025 |
| To: All Prospective Proposers: |
| From: Bhumika Nathoo, Buyer |
| Subject: Addendum No. 5, RFP PR7766 - Conference Rooms Audio Visual (AV) Equipment Upgrades and Implementation |
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