PR7766_Addendum_No._2_Issued.pdf

This document is Addendum No. 2 for Request for Proposal (RFP) PR7766 issued by the Orlando Utilities Commission (OUC) for Conference Rooms Audio Visual (AV) Equipment Upgrades and Implementation. The addendum modifies the original solicitation by changing the Addendum Due Date to the week of February 24-28, 2025, and indicates that the final Due Date will be communicated in Addendum No. 3, which will also include Questions and Answers. Bids are currently scheduled to be due by 2:00 p.m. Local Time on March 4, 2025, and must be submitted via VendorLink to OUC's Purchasing Office. Prospective proposers are reminded that they must acknowledge receipt of Addendum No. 1 or their bid may be considered non-responsive.

The solicitation seeks qualified firms to provide scalable audio visual upgrades for OUC's conference rooms, with the Commission Chamber Audio Visual (AV) Upgrade expected to be the first project. OUC requires comprehensive proposals that include labor, materials, equipment, and ongoing support, with a focus on enabling public access to board meetings through platforms like YouTube. The project involves creating new drawings, establishing a small control room with ATEM Software for meeting management, implementing a communication system for support teams, and providing flexible media connections. Proposers are encouraged to develop innovative, cost-effective solutions that meet the outlined requirements while potentially supporting future upgrade opportunities.