PR7766_Addendum_No._1_Issued.pdf

This document is Addendum No. 1 issued by the Orlando Utilities Commission (OUC) for Project PR7766, focusing on Conference Rooms Audio Visual (AV) Equipment Upgrades and Implementation. The addendum, dated February 13, 2025, modifies the original solicitation by changing the Addendum Due Date to the week of February 17-21, 2025, with the final bid due date to be communicated in a subsequent addendum. Bids are currently scheduled to be due by 2:00 p.m. local time on March 4, 2025, and must be submitted via VendorLink to OUC's Purchasing Office. Prospective proposers are required to acknowledge receipt of this addendum, or their bid may be considered non-responsive.

The addendum emphasizes strict communication protocols, stating that suppliers, their employees, and subcontractors should not communicate about the Request for Proposal (RFP) with anyone at OUC except the buyer of record. The project involves upgrading audio-visual equipment in conference rooms, with the Commission Chamber AV Upgrade expected to be the first project. OUC seeks a scalable solution that can accommodate immediate and future upgrades, with the goal of enabling board meetings to be broadcast on platforms like YouTube with minimal interruption. The commission is looking for comprehensive proposals that include labor, materials, equipment, and ongoing support, with an emphasis on innovative and cost-effective solutions.