RFP OAP Chapter 8 Update S-10900-00015976~1.pdf

REQUEST FOR PROPOSALS

for the

OREGON AVIATION PLAN UPDATE (PHASE 1 –

CHAPTER 8) ECONOMIC IMPACT OF OREGON

AIRPORTS

RFP No: S-10900-00015976

Issuance Date: April 22, 2026

PROPOSALS DUE: May 14, 2026, 2:00PM (PDT)

LATE PROPOSALS WILL NOT BE ACCEPTED

Single Point of Contact (SPC): Alex Thomas - Policy, Planning, and Programs Manager

Address: 3040 25th Street SE City, State, Zip Salem, OR 97302 Phone: (971) 375-2357 E-mail: contracts@odav.oregon.gov

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

mailto:contracts@odav.oregon.gov

TABLE OF CONTENTS

1.00 GENERAL INFORMATION

1.01 INTRODUCTION AND PUBLIC NOTICE

1.02 OREGONBUYS

1.03 OBTAINING RFP DOCUMENTS

1.04 RFP ATTACHMENTS

1.05 SOLICITATION SCHEDULE

1.06 PREPROPOSAL CONFERENCE

1.07 SINGLE POINT OF CONTACT (“SPC”)

1.08 DISADVANTAGED BUSINESS ENTERPRISE

2.00 SOLICITATION INFORMATION AND REQUIREMENTS

2.01 PROCUREMENT AUTHORITY

2.02 APPLICABLE LAW

2.03 PROCUREMENT METHOD –RELATED SERVICES

2.04 DEFINITIONS

2.05 PROPOSER CERTFICATION

3.00 PROJECT INFORMATION AND SERVICES SOUGHT

3.01 GENERAL BACKGROUND AND PROJECT DESCRIPTION

3.02 SERVICES SOUGHT

3.03 RESERVED

3.04 PERFORMANCE SCHEDULE

3.05 CONTRACT DURATION

3.06 FUNDING SOURCES

3.07 PROJECT REQUIREMENTS

3.08 SILENCE OF SPECIFICATION

4.00 PROCUREMENT PROCEDURES AND REQUIREMENTS

4.01 SOLICITATION PROTESTS AND RQUESTS FOR CLARIFICATION OR

CHANGE

4.02 DISPUTES

4.03 COST OF PREPARATION OF PROPOSAL

4.04 OREGON PUBLIC RECORDS LAW; CONFIDENTIAL OR PROPRIETARY

INFORMATION

4.05 FIRM OFFER

4.06 PROPOSAL FORMAT AND CONTENTS

4.07 MODIFICATION OR WITHDRAWAL OF PROPOSAL

4.08 PUBLIC OPENING

5.00 EVALUATION AND SELECTION

5.01 RESPONSIVENESS REVIEW

5.02 CLARIFICATION OF RESPONSES

5.03 MINOR INFORMALITIES

5.04 POINT AND SCORE CALCULATIONS

5.05 RESERVED

5.06 INTERVIEWS AND PRESENTATIONS

5.07 SCORING AND RANKING OF PROPOSERS; DETERMINATION OF

APPARENT SUCCESSFUL PROPOSER

5.08 SELECTION NOTICE AND PROTEST OF PROPOSER SELECTION

6.00 SELECTED PROPOSER REQUIREMENTS AND CONTRACT REQUIREMENTS

6.01 RESPONSIBILITY DETERMINATION

6.02 APPARENT SUCESSFUL PROPOSER SUBMISSION REQUIREMENTS

6.03 CONTRACT

6.04 SUBSEQUENT NEGOTIATIONS

7.00 CERTIFIED FIRM PARTICIPATION (ORS 200.005 to 200.075; ORS 200.160 to

200.200; ORS 279A.105)

1.00 GENERAL INFORMATION

1.01 INTRODUCTION AND PUBLIC NOTICE

The Oregon Department of Aviation (“Contracting Agency”) is seeking Proposals from Related Services Consultants to provide system planning services to update Chapter 8 of the Oregon Aviation Plan (the “Project”). Contracting Agency is issuing this RFP under its authority as set forth in ORS 279A.050 for architectural and engineering (A&E) and related services.

The Project will be completed under an FAA AIP System Plan grant and will support ODAV’s broader planning and strategic goals outlined in the Oregon Aviation Plan.

The Chapter 8 Oregon Aviation Plan Update will provide current data and analysis to reflect post-pandemic conditions, regional shifts in air service, and the evolving role of general aviation, business aviation, and commercial air service in rural and urban economies. The updated chapter 8 will serve as a resource for policymakers, local governments, airport sponsors, and economic development organizations.

In addition to refining the technical narrative of Chapter 8, the scope includes statewide stakeholder engagement, modern economic modeling techniques, visual tools (maps, infographics, summaries), and the development of public-facing materials that communicate the value of aviation to Oregon's economy. The completed services will result in a fully updated and integrated Chapter 8, including all supporting documentation, digital data files, and outreach materials, to be published as part of the Oregon Aviation Plan and used in future planning, funding, and advocacy efforts.

The Project must incorporate direct, indirect, and induced economic benefits, including impacts on employment, output, and tax generation, and must utilize applicable data from the 2021 Statewide Rates and Charges Survey and available data from Business Oregon UAS program.

The Project must also align with FAA system planning guidance and ensure compliance with both state aviation goals and federal planning requirements.

Additional details on the Scope of the Services are described in Section 3.02 (Services Sought) of this RFP and in Exhibit A of the Sample Contract attached. The Project is described in more detail in Section 3.01 of this RFP.

Owner anticipates the award of one (1) Contract from this RFP.

See Section 3.05 (Contract Duration) and Section 6.03 (Contract) for additional information.

Definitions are located in Section 2.04.

1.02 OREGONBUYS

1.02.1 Electronic Procurement System.

This solicitation is being conducted through OregonBuys, an electronic procurement.

1.02.2 Registration Required.

All vendors must be registered in OregonBuys to do business with the state.

Registration is free. To create a vendor account, click the blue “Register” button in the top right corner of the OregonBuys website (https://oregonbuys.gov/bso).

For registration assistance see vendor registration guidance (https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf)

Vendors are responsible for ensuring that their vendor registration and information is current and correct in OregonBuys. Contracting Agency shall not be responsible for defective registration or incorrect vendor information.

1.02.3 User Guides.

See(https://www.oregon.gov/Agency/Business/Procurement/Pages/HowTo.aspx) for quick reference information regarding common questions from vendors when using OregonBuys.

1.02.4 Electronic Signatures.

By submitting a Proposal to this RFP, the Proposer (and if selected for award, also as the Consultant) agrees with the Contracting Agency that signatures, and other forms of authorized representative certification, showing on documents submitted via OregonBuys or email are “Electronic Signatures” under ORS Chapter 84 and bind the signing party and are intended to be and can be relied upon by the parties.

1.02.5 Failure of Electronic Procurement System

In the event of a failure of an Electronic Procurement System that interferes with the ability of a Person to submit Electronic Submittals, to protest or to otherwise participate in the procurement, Contracting Agency may cancel the procurement https://oregonbuys.gov/bso https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf https://www.oregon.gov/odot/Business/Procurement/Pages/HowTo.aspx or may extend the date and time of receipt of Electronic Submittals by providing notice of the extension immediately after the Electronic Procurement System becomes available.

1.02.6 Technical Difficulties; Late Submission

Larger files may take additional time to upload to OregonBuys. Proposers are responsible for allowing sufficient time to navigate the OregonBuys system, upload files, and finalize and submit its Proposal via OregonBuys prior to the Bid Opening Date.

If technical difficulties occur that are of no fault of the Proposer that prevent submission of a Proposal via OregonBuys, the Proposer may notify the SPC in writing, via email, immediately to describe the difficulties encountered and to seek SPC approval of an alternative submission method.

As circumstances warrant, SPC may, at its discretion, allow for an alternative Proposal submission method.

A Proposal received after the Bid Opening Date is considered late and late submissions due to any reason will not be accepted.

1.03 OBTAINING RFP DOCUMENTS

The RFP and attachments are published in the State of Oregon’s electronic eProcurement system OregonBuys at https://oregonbuys.gov/. Documents will not be mailed to prospective Proposers.

Modifications, if any, to this RFP will be made by written Amendment(s) published in OregonBuys.

Prospective Proposer is solely responsible for regularly checking OregonBuys to determine whether or not any Amendment(s) have been issued. Amendment(s) are incorporated into the RFP by this reference.

1.04 RFP ATTACHMENTS

The following are attachments to this RFP:

ATTACHMENT A--SAMPLE CONTRACT

ATTACHMENT B--PROPOSER INFORMATION AND CERTIFICATIONS FORM

ATTACHMENT C--CERTIFIED DISADVANTAGED BUSINESS FORM AND OUTREACH PLAN

ATTACHMENT D-- RESPONSIBILITY INQUIRY FORM

ATTACHMENT E--REFERENCE QUESTIONNAIRE

ATTACHMENT F--FAA SOLICITATION PROVISIONS

ATTACHMENT G--FAA CONTRACT PROVISIONS

In addition to the provisions set forth and linked within the RFP, the RFP incorporates by this reference the information published on the OregonBuys “Bid Solicitation” page for this RFP, including but not limited to:

• Details entered in the Header Information section;

• All RFP attachments, “Amendments” (if any), and any other files linked in the File

Attachments and Form Attachments subsections; and

• Information, if any, entered in the “Questions” and “Item Information” sections.

1.05 SOLICITATION SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change. “N/A” denotes that event is not applicable to this RFP.

Schedule Item Date

Pre-Proposal Conference See Section 1.06.

Deadline for Proposer questions 10 calendar days prior to the Bid Opening Date in OregonBuys Bid Solicitation page for this RFP

Deadline for RFP protests 10 calendar days prior to the Bid Opening Date and time in OregonBuys Bid Solicitation page for this RFP

Proposal submittal deadline May 14, 2026, 2:00PM (PDT) (See “Bid Opening Date” and time in OregonBuys Bid Solicitation page for this RFP)

Proposal Opening May 14, 2026, 2:00PM (PDT)

Completion of Proposal evaluations Estimated 7 calendar days after Bid Opening

Completion of interviews (if conducted)

Estimated 10 calendar days after Bid Opening

Intent to award notice Estimated 3 business days after all scoring complete

Deadline for selection protest No later than 7 calendar days after intent to award notice

*Negotiations completed Estimated 30 calendar days after intent to award notice

Contract execution Estimated within 7 calendar days of negotiation completion

* Proposer, by submitting a Proposal, commits to and will be expected to make best efforts to accommodate the negotiation schedule above if selected for intent to award. See Section 6.03.2 Negotiations.

1.06 PREPROPOSAL CONFERENCE

Contracting Agency will not conduct a pre-Proposal conference for this RFP.

1.07 SINGLE POINT OF CONTACT (“SPC”)

The SPC for this RFP is identified on the Cover Page, along with the SPC’s contact information.

Proposer shall direct all communications related to any provision of the RFP only to the SPC, whether about the technical requirements of the RFP, contractual requirements, the RFP process, or any other provision.

1.08 DISADVANTAGED BUSINESS ENTERPRISE

It is the policy of the Oregon Department of Aviation to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The Owner encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

2.00 SOLICITATION INFORMATION AND REQUIREMENTS

2.01 PROCUREMENT AUTHORITY

Contracting Agency is conducting this RFP according to its authority under ORS 279A.050.

2.02 APPLICABLE LAW.

This RFP and any resulting Contract are governed by Oregon Law. The Services subject to this RFP are “Related Services” as defined in ORS 279C.100(8).

Specific laws and rules that govern the solicitation process are found in Oregon Revised Statues (ORS Chapters 279A and 279C), and Model Rules of the Oregon Department of Justice (OAR Chapter 137 Division 046 and OAR Chapter 137 Division 048). The RFP and resulting Contract may be subject to other laws and rules.

2.03 PROCUREMENT METHOD –RELATED SERVICES

Contracting Agency is conducting this RFP in conformance with ORS 279C.110, OAR 137-048- 0220--Formal Selection Procedure and selecting on the basis of qualifications.

2.04 DEFINITIONS

In addition to terms defined elsewhere in this RFP, the following definitions apply to this RFP.

Terminology specific to the OregonBuys system may be found at:

https://www.oregon.gov/das/ORBuys/Documents/Phase1TerminologyCrosswalk.pdf

For purposes of this RFP:

“Amendment” as used in OregonBuys means “Addendum or “Addenda”, as defined in OAR 137- 046-0110(1);

https://www.oregon.gov/das/ORBuys/Documents/Phase1TerminologyCrosswalk.pdf

“Business Days” means 8:00 a.m. to 5:00 p.m., Pacific Time, Monday through Friday, excluding State of Oregon holidays;

“Bid Opening Date” means “closing” as defined in OAR 137-046-0110(6). Proposal “Opening” as defined in OAR 137-046-0110(22) will immediately follow;

“Calendar Days” means any day appearing on the calendar, whether a weekday, weekend day, national holiday, State of Oregon holiday or other day;

“Certified Firm” or “Certified Small Business” means a small business certified under ORS 200.055 by the Oregon Certification Office for Business Inclusion and Diversity as “disadvantaged business enterprise”, “minority-owned business”, “woman-owned business”, “emerging small business” or “a business that a veteran owns”;

“COBID” means Certification Office for Business Inclusion and Diversity;

“Contracting Agency” means the Department of Aviation;

“Days” means calendar days, unless Business Days is specified;

“Professional Services” means architectural, engineering, photogrammetric mapping, transportation planning or land surveying services that must be procured using qualifications-based selection procedures [see ORS 279C.100 and ORS 279C.110];

“Project” means the constructed facility or other improvement that Consultant has been retained to design or provide services for.

"Proposal" (referred to as “Quote” in OregonBuys) means a written response to a Request for Proposals;

“Proposers” – (referred to as “Vendor” in OregonBuys) All firms submitting Proposals are referred to as Proposers in this document; after negotiations, an awarded Proposer will be designated as “Consultant”;

“Qualifications Based Selection” or “QBS” means evaluation and scoring of Proposals based on qualifications, experience and project approach, without considering cost.

“Related Services” has the meaning provided in ORS 279C.100;

“RFP” means Request for Proposal (referred to as “Bid Solicitation” in OregonBuys);

“Scope of Work” means the general character and range of Services and supplies needed, the work’s purpose and objectives, and an overview of the performance outcomes expected by Contracting Agency;

“Services” means the services to be performed under the Contract;

“State” means State of Oregon;

“Statement of Work” or “SOW” means the specific provisions in the final Contract which set forth and defines in detail (within the identified Scope of Work) the agreed-upon objectives, expectations, performance standards, Services, deliverables, schedule for delivery and other obligations.

“Vendor” is a term used in OregonBuys and means any form of business entity registered in OregonBuys.

“Writing” means letters, characters and symbols made in electronic form or inscribed on paper and intended to represent or convey particular ideas or meanings.

Note: Though not defined, the terms “subconsultant” and “subcontractor” are used interchangeably in this document.

2.05 PROPOSER CERTFICATION

By participating in the procurement process and submitting a Proposal for Services, Proposer must abide by all requirements and provide all certifications listed herein and in the Proposer Information and Certifications Form (Attachment B). Any Proposal that is received conditioned on Contracting Agency’s acceptance of any other terms and conditions or rights to negotiate will be rejected.

3.00 PROJECT INFORMATION AND SERVICES SOUGHT

3.01 GENERAL BACKGROUND AND PROJECT DESCRIPTION

The Oregon Department of Aviation (ODAV) is the state agency responsible for developing, maintaining, and promoting a safe and efficient aviation system across Oregon. Established in 1921 as the nation’s first state aviation authority, ODAV oversees state-owned airports, supports local aviation infrastructure, and provides planning, funding, and safety programs in coordination with federal and local partners. Today, the agency plays a vital role in enhancing economic development, ensuring rural connectivity, and maintaining critical aviation services throughout the state.

The primary objective of this system planning effort is to update Chapter 8 of the OAP, titled "Economic Impact of Oregon Airports", to reflect the current role and value of Oregon’s aviation system within the state economy. Updating the OAP from its 2018 version to reflect current data is essential to ensure that the state's aviation infrastructure and policies align with current needs and future challenges. Since 2018, there have been significant shifts in aviation technology, climate resilience requirements, and economic conditions. An updated Chapter 8 in the OAP will provide a comprehensive assessment of Oregon's aviation system, guiding policy and projects to meet identified needs and carry out the goals for Oregon aviation.

This update will also support ODAV in securing funding and making informed decisions to enhance the state's aviation infrastructure.

3.02 SERVICES SOUGHT

This effort will result in a comprehensive update to Chapter 8 of the Oregon Aviation Plan (OAP), reflecting the current and future economic contributions of the state’s public-use airports, and will support data-driven funding, planning, and policy decisions.

Key objectives include:

• Update and Expand Economic Impact Analysis: Quantify the economic contribution of Oregon’s 96 public-use airports through direct, indirect, and induced impacts. This includes job creation, wages, output, visitor spending, and tax revenues at both statewide and regional levels. While all 96 public-use airports in Oregon contribute to the strength and connectivity of the state’s aviation system, non-NPIAS airports will be represented with nominal or summary-level data in statewide planning efforts. This approach ensures system-wide consistency while acknowledging that planning resources and detailed data collection are primarily focused on federally recognized, funding-eligible airports.

• Assess Sector-Specific Impacts: Include tailored economic evaluations for key aviation sectors such as commercial air service, general aviation, business aviation, cargo, tourism, uncrewed aviation systems (UAS), emerging technologies, and aerial disaster response. Highlighting how airports support broader state priorities such as emergency response, business retention, and supply chain resilience.

• Incorporate Equity and Geographic Distribution: Ensure the economic impact analysis accounts for the value of airports in rural and underserved areas, recognizing that smaller airports often serve critical roles that extend beyond direct economic metrics (e.g., medevac, disaster relief, forest management).

• Identify Economic Risks and Opportunities: Assess the impact of commercial air service access, infrastructure degradation, and workforce challenges. Identify strategic opportunities to improve economic performance through targeted investment, policy alignment, and service expansion.

• Support Legislative and Funding Justification: Produce clear findings that support continued investment through ODAV programs such as the Aviation System Action

Program (ASAP) and its subsequent grant programs, aviation sector economic development, pavement evaluation and maintenance, emergency response, aviation education, and transportation system planning, as well as FAA AIP funding. The updated Chapter 8 will provide a foundation for communicating the return on investment of Oregon’s aviation infrastructure to policymakers and stakeholders. Clear and accessible legislative informational documents and consistent Key Performance Indicators (KPI) tracking are essential tools for demonstrating agency accountability, performance, and public value. For ODAV, these resources help communicate the outcomes of aviation programs, inform data-driven decision-making, and support legislative understanding of funding needs and infrastructure priorities. Regular KPI reporting ensures transparency, highlights progress toward strategic goals and reinforces public trust in the effective management of Oregon’s aviation system.

• Alignment with the Oregon Aviation Plan: Ensure recommendations and findings align with statewide transportation, economic development, and land use planning efforts. The updated chapter will be developed with input from regional and state partners to ensure cross-sector alignment.

This updated Chapter 8 will serve as a strategic tool to reinforce the importance of Oregon’s aviation system, guide funding prioritization, and support data-driven decision-making for future infrastructure and service investments.

The Services and associated deliverables for the prospective Contract are further described in Exhibit A, Statement of Work of the Sample Contract (RFP Attachment A).

3.03 RESERVED

3.04 PERFORMANCE SCHEDULE

The following schedule outlines the major phases, milestones, and deadlines for the successful completion of the Chapter 8 update of the OAP, focused on the Economic Impact of Oregon Airports. The project is anticipated to commence upon Notice to Proceed (NTP) and proceed through an 18–24-month execution timeline. Regular coordination with the ODAV and FAA will ensure schedule adherence and allow flexibility to respond to feedback or data delays.

• Monthly Check-Ins: Project team will host monthly check-in meetings with the ODAV staff to review progress and address emerging needs or issues.

• Quarterly Reporting: Written updates outlining tasks completed, issues encountered, and next steps will be provided at the end of each project quarter.

• Contingency Time: Schedule to include buffer of 3 months to account for unanticipated data delays, airport user rescheduling, and/or FAA feedback.

• Final Submission Deadline: All final deliverables will be submitted to ODAV no later than Month 18-24 with ample time for agency dissemination.

3.05 CONTRACT DURATION

The term of the Contract is anticipated to be effective June 2026 and to last approximately 2 years.

Contingent upon Contracting Agency’s need and Consultant’s performance, Contracting Agency may elect to amend the Contract for additional time as necessary. The successful Consultant shall perform its obligations through final completion of all Services required under the Contract, unless the Contract is terminated or suspended.

3.06 FUNDING SOURCES

This Project is anticipated to be funded with State and Federal. Award is dependent upon Agency’s receipt of sufficient Project funding.

State Funding: General Funds (5% of eligible project cost) Federal funding: FAA AIP System Plan Grant (95% of eligible project cost)

This budget is designed to comply with FAA’s criteria for eligible planning costs, including:

• Direct labor and consultant services

• Data acquisition and analysis

• Stakeholder engagement activities

• Economic modeling tools/software

• GIS and graphic development

• Printing and publishing of final products

• Project management and reporting functions All costs must follow 2 CFR Part 200 Uniform Guidance and ODAV procurement policies. FAA review and approval will occur prior to finalizing consultant contracts and invoicing.

3.07 PROJECT REQUIREMENTS

The work must be conducted in accordance with FAA guidance outlined in the Airport Improvement Program (AIP) Handbook (FAA Order 5100.38D) and ODAV’s Chapter 738 Oregon Administrative Rules as well as ORS 197.180, ORS Chapter 865 and 836, and OAR Chapter 660, Division 12.

3.07.1 Use of Recycled Products

Successful Proposer shall use recyclable products to the maximum extent economically feasible in the performance of the Services.

3.08 SILENCE OF SPECIFICATION

The apparent silence of this scope of work, any specifications and any supplemental specifications as to any detail, or the apparent omission from one of these areas of a detailed description concerning any point, shall be regarded as meaning that only the best commercial and industrial practice is to prevail and that only materials and workmanship of first quality are to be used.

Services not specifically mentioned in the RFP, but which are necessary to provide the functional capabilities described by the Proposer, must be itemized in the Proposal.

4.00 PROCUREMENT PROCEDURES AND REQUIREMENTS

4.01 REQUESTS FOR CLARIFICATION; SOLICITATION PROTESTS/ REQUESTS

FOR CHANGE

A. Requests for Clarification. Any Proposer may make a request for clarification of RFP terms or requirements or information. Requests for clarification must be submitted in writing (via e-mail) to the SPC no later than the deadline for RFP protests set forth in RFP section 1.05, Solicitation Schedule. Clarifications, whether verbal, in Writing, or included in an Amendment as a “clarification,” will be issued at the discretion of the SPC and do not change contractual terms, or procurement requirements. If a request for clarification raises an issue that Contracting Agency determines should be handled by formally amending the RFP, Contracting Agency will do so only by announcing such a change in an Amendment posted on OregonBuys, not through information identified as “clarification.”

B. Solicitation Protests/Requests for Change. Prospective Proposers may submit a written protest of anything contained in this RFP and may request a change to any provision, specification or Contract term contained in this RFP. Protests and requests for change of any provision, specification or Contract term must be submitted in writing (via e-mail) to the SPC no later than the deadline for RFP protests set forth in RFP section 1.05, Solicitation Schedule. Contracting Agency will not consider any protest to this RFP or request for change of any provision, specification or Contract term submitted after this deadline. Each protest and request for change must include the reasons for the protest or request (supported by factual documentation) and any proposed changes to this RFP provisions, specifications, or Contract terms.

Contracting Agency will resolve all timely protests submitted in accordance with OAR 137- 048-0240. Contracting Agency will address all timely submitted requests for change within a reasonable time following Contracting Agency’s receipt of the request and once addressed, will promptly issue a written decision on the request via OregonBuys.

The foregoing procedures and deadline shall also apply to protests and requests for change respecting the contents of an amendment to this RFP, unless the amendment specifies a different deadline.

4.02 DISPUTES

In case of any doubt or differences of opinion as to the items or Service to be furnished hereunder, or the interpretation of the provisions of the RFP, the RFP on file with Contracting Agency shall govern and the decision of the State of Oregon shall be final and binding upon all parties.

4.03 COST OF PREPARATION OF PROPOSAL

Proposer is responsible for all costs incurred in Proposal preparation and participation in the Proposal evaluation, Award and Contract negotiation processes.

4.04 OREGON PUBLIC RECORDS LAW; CONFIDENTIAL OR PROPRIETARY

INFORMATION

This RFP, and one copy of every Proposal received in response to it, together with copies of all documents pertaining to the award of the Contract(s), shall be kept by Contracting Agency and made a part of Contracting Agency’s records. Proposals shall be open to public inspection in accordance with ORS 279C.107.

If a Proposer believes that any portion of a Proposal contains any information that may be considered exempt from disclosure as a trade secret under ORS Chapter 192.345(2) or ORS 646.461(4), or under other grounds specified in Oregon Public Records Law, ORS 192.311 through 192.478, the Proposer must clearly designate the portions of its Proposal that Proposer believes are exempt from disclosure, along with a justification and citation to the authority relied upon. Identifying the Proposal, in whole, as a trade secret, confidential or otherwise exempt from disclosure is not acceptable. Proposers are cautioned that cost information submitted in response to an RFP is generally not considered a trade secret under Oregon Public Records Law. If Proposal fails to identify the portions of the Proposal that Proposer believes are exempt from disclosure, Proposer is deemed to have waived any later claim of an exemption or request for non-disclosure of that information.

Application of the Oregon Public Records Law shall determine whether any information is actually exempt from disclosure. Proposer is advised to consult with legal counsel regarding disclosure issues.

The State and Contracting Agency will not be liable for any disclosure or release of information that Proposer considers to be exempt from disclosure if required by applicable law or court order. The State and Contracting Agency shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

4.05 FIRM OFFER

Submission of a Proposal constitutes Proposer’s affirmation that all terms and conditions of the Proposal constitute a binding offer that shall remain firm for a period of no less than ninety (90) days from the Proposal Due Date and Time specified on the cover page of this RFP.

4.06 PROPOSAL FORMAT AND CONTENTS

All Proposal documents requiring Signature must be signed by an authorized representative of the Proposer. The Proposal documents received by Contracting Agency may contain “Electronic Signatures”. Contracting Agency reserves the right at any time to require the submission of the hard copy originals of any documents included in the Proposal.

Proposals must be submitted through the OregonBuys system as described in more detail in section 1.02 of this RFP. No oral, telephone, e-mail or facsimile Proposals will be accepted.

Proposals must not exceed 20 pages. Any pages exceeding the maximum number of pages shall not be evaluated. If there is any question as to format requirements contact the SPC for clarification.

The following items do not count toward the page limit:

• Proposer Information and Certifications Form (Attachment B to this RFP)

• Certified Business Firm (“COBID”) Outreach Plan (Attachment C to this RFP)

• Responsibility Inquiry Form (Attachment D to this RFP)

• Reference Questionnaire (Attachment E to this RFP)

• Work Samples

• Attachment F - FAA Solicitation Provisions

Proposer shall provide required information on the forms specified in this RFP. Any information Proposer submits that is not required to be included on forms prescribed by this RFP must be formatted in the manner called for in this RFP and submitted on Proposer’s letterhead.

Proposals must be prepared providing a concise description of the Proposers’ ability to meet the requirements of this RFP. Emphasis should be placed on completeness, clarity and organization.

Proposals must be arranged and organized in separate sections according to the Proposal evaluation criteria requirements listed below in Section 5.04, Point and Score Calculations.

4.07 MODIFICATION OR WITHDRAWAL OF PROPOSAL

If a Proposer wishes to withdraw or make modifications to a submitted Proposal, Proposer must do so through OregonBuys, using the “Withdraw Quote” button prior to the Proposal Due Date and Time stated on the Cover Page for this RFP.

4.08 PUBLIC OPENING

A public Opening will be held on the date and time listed in the Schedule set forth in Section 1.05.

Only the name of the Proposer will be read at the Opening, no other information will be made available at that time.

A Microsoft Teams meeting will be held on May 14, 2026, 2:00PM (PDT) for the public Opening following the Closing. Be sure to have Microsoft Teams access available on your computer or mobile phone and follow the following link:

Join: https://teams.microsoft.com/meet/243410540862274?p=rdwjBla2iqI19FoNeQ

Meeting ID: 243 410 540 862 274

Passcode: Y7Fb9pw3

Dial in by phone https://teams.microsoft.com/meet/243410540862274?p=rdwjBla2iqI19FoNeQ

+1 971-277-1965,,811713577# United States, Portland

Phone conference ID: 811 713 577#

5.00 EVALUATION AND SELECTION

Contracting Agency will evaluate Proposals in accordance with the evaluation procedures set forth in OAR 137-048-0220, OAR 137-048-0130(2) and this RFP.

Responsive Proposals (see Section 5.01) will be forwarded to an evaluation committee that will independently review, score and rank Proposals according to the Evaluation Criteria set forth in Section 5.04. Evaluators will independently judge the merits of the Proposals by comparing the requirements and criteria stated in this RFP with the responsiveness and the relevance of experience/qualifications presented in the Proposal.

The outcome of the evaluation process may, in Contracting Agency’s sole discretion, result in:

(a) notice to Proposer(s) of selection for Contract negotiation and possible award; or (b) cancellation of this RFP and either re-issuance of this RFP in the same or revised form or no further action by Contracting Agency with respect to this RFP. Alternatively, Contracting Agency may determine it will take further steps to gather additional information for evaluation (e.g. notice of interviews, requesting clarification).

Contracting Agency may reject any or all Proposals and may cancel this RFP at any time if doing either would be in the public interest as determined by Contracting Agency. Contracting Agency is not liable for any costs a Proposer incurs while preparing or presenting the Proposal or during further evaluation stages. All unreturned Proposals submitted in response to this RFP will become property of Contracting Agency and part of the public file.

5.01 Responsiveness Review.

Proposals must be considered responsive for further evaluation. A Proposal received prior to the Bid Opening Date will be reviewed by the SPC to determine if it responsive to the requirements set forth in this RFP. If the Proposal is unclear, the SPC may request clarification from Proposer (See Section 5.02, Clarification of Responses). If the SPC finds the Proposal non-responsive, the Proposal may be rejected; however, Contracting Agency may waive minor informalities (see Section 5.03, Minor Informalities).

5.02 Clarification of Responses.

Contracting Agency reserves the right to request clarification of any item in a Proposal to properly evaluate the Proposal. All requests for clarification and responses shall be in writing. A response to a clarification request may only clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Proposal. Clarifications cannot be used to supplement or rehabilitate a non-responsive Proposal. Except for requests and responses tel:+19712771965,,811713577 related to a clarification necessary to evaluate whether a Proposal has met minimum requirements, all requests for clarification and responses will be provided to each selection committee member.

5.03 Minor Informalities.

Contracting Agency, in its sole discretion, may waive minor informalities or allow a Proposer to correct them. Minor informalities are: (1) matters of form rather than substance when evident in the Proposal, or (2) insignificant mistakes that can be waived or corrected without prejudice to other Proposers.

Examples of minor informalities include Proposer’s failure to:

• Submit the required number of originals or copies, or both, of Proposals

• Sign the Proposal in the designated block provided an authorized signature appears elsewhere in the Proposal evidencing an intent to be bound.

5.04 POINT AND SCORE CALCULATIONS.

Each responsive proposal will be evaluated and scored by an evaluation committee as set forth in this Section. Available points are shown in the evaluation criteria section below. Evaluation Committee members may change and Contracting Agency may have additional or fewer evaluators for optional rounds of competition. Evaluators will assign a score for each evaluation criterion listed below up to the maximum points available. The SPC will then average all the evaluator scores for each evaluation criterion.

Evaluation Criteria 1.) Cover Letter

Available Points: 5

The Cover letter should address the Proposer’s willingness and commitment, if selected to provide the services offered and a brief description of why the Proposer believes it should be selected. The letter should include the name of the firm and the name, title, telephone number, and email address of the individual(s) authorized to represent the Proposer with respect to the RFP, Proposal, and any resulting contract negotiations. The letter must be signed by the Proposer, if an individual, or a legal representative of the Proposer’s entity authorized to bind the entity in contractual matters. The letter must include a statement that Proposer agrees to accept the terms and conditions of the contract provisions.

2.) Proposer Experience, Key Personnel and Reference Questionnaire Available Points: 30

Proposer should provide an overview of Proposer’s experience and qualifications with respect to the delivery of the Services described in this RFP. Proposer should list individual team members and subconsultant team members the Proposer proposes to assign to or utilize for the Services. Proposer should provide relevant information for each of the proposed team members, including names of staff and position, professional qualifications, and relevant experience. Provide any applicable experience and certifications, and include a current resume for each (not to exceed two (2) pages each).

(Note – Resumes are not included in the Proposal page count).

Proposer shall send the Reference Questionnaire (Attachment E) to at least three (3) references (not to exceed one [1] page for each) from prior projects that Proposer provided services for that were similar in nature and complexity to the Services sought in this RFP. Acceptable references may include, but are not limited to, a state department of transportation or aviation agency, a federal agency (e.g., FAA), an airport sponsor, a metropolitan planning organization, a research organization, or an institution of higher education.

The reference shall address the Proposer’s qualifications and experience in performing work similar to that described in this RFP.

Agency may check to determine if references provided support Proposer’s ability to comply with the requirements of this RFP. Agency may use references to obtain additional information, or verify any information needed. Agency may contact any reference (submitted or not) to verify Proposer’s qualifications.

A separate form must be completed by each reference, returned to the Proposer and submitted with the Proposal. Note—Reference Questionnaire forms are not included in the Proposal page count.

Agency evaluation may include, but is not limited to:

• Qualifications of Key Personnel How well do the qualifications, roles, and experience of proposed key personnel demonstrate expertise in economic modeling, aviation planning, data analysis, and stakeholder coordination relevant to the scope of work?

• Quality and Relevance of References How well do the Proposer’s references demonstrate successful completion of similar projects and the Proposer’s ability to deliver on scope, schedule, and budget?

• Collaboration and Stakeholder Engagement How well do the references reflect the Proposer’s ability to work collaboratively across sectors - including public agencies, airport operators, industry partners, and local communities - and to build consensus around findings and recommendations?

3.) Understanding of Requested Services, Approach and Implementation—Project Implementation Plan

Available Points: 30

Briefly describe how Proposer would carry out the major activities of this project in context with the Scope of Work. Provide a comprehensive Project Implementation Plan that the Proposer intends to follow. Illustrate how the plan will serve to coordinate and accomplish the Work.

Agency evaluation may include, but is not limited it:

• Understanding of Aviation Economic Impact Analysis

How well does the Proposer demonstrate a clear understanding of aviation economic impact methodologies, including direct, indirect, and induced impacts? How effectively does the Proposer distinguish between airport-specific impacts and broader regional or statewide economic contributions?

• Coordination with Agencies and Data Sources

How well does the Proposer outline strategies for collaborating with relevant federal, state, and local agencies, airport sponsors, and industry stakeholders to obtain, validate, and interpret data?

• Data Integration and Financial Analysis

How well does the Proposer describe their approach to synthesizing diverse data sources -including airport operational data, tenant activity, employment, and financial information—to produce a comprehensive and accurate assessment of economic impacts? How effectively does the Proposer address potential data gaps, inconsistencies, or limitations?

• Inclusion of Local and Community-Level Impacts

How will the Proposer ensure that economic contributions at the local level - including those from general aviation airports, small communities, and aviation-dependent businesses - are identified, validated, and appropriately represented in the analysis and final recommendations?

• Clarity, Usability, and Policy Relevance of Deliverables

How well does the Proposer describe their approach to presenting findings in a clear, accessible manner for policymakers, stakeholders, and the public? How effectively will the results support decision-making, investment prioritization, and communication of aviation’s economic value across Oregon?

4.) Work Samples

Available Points: 35

Proposer must describe at least two previous projects (not to exceed 2 pages each) successfully completed by Proposer’s Key Person(s) within the last 5 years and that were similar to, in size and scope, the work described in this RFP. Proposer’s prior similar projects should:

• Demonstrate the Proposer’s ability to conduct statewide or regional economic impact analyses, including direct, indirect, and induced effects associated with aviation or transportation systems.

• Demonstrate experience applying economic modeling tools and methodologies to quantify employment, income, business output, and tax impacts.

• Demonstrate experience evaluating the economic contribution of airports, including commercial service and general aviation facilities, and their role in supporting local and statewide economies.

• Demonstrate the ability to perform financial and economic analysis, including data collection, validation, and interpretation of aviation activity and economic indicators.

• Demonstrate experience communicating complex economic findings through clear, accessible narratives, graphics, and technical documentation suitable for a statewide planning document.

• Demonstrate experience coordinating with state agencies, airport sponsors, and industry stakeholders to support data development and validation.

Agency evaluation may include, but is not limited to:

• Relevant Experience in Aviation Economic Impact Analysis How well does the Proposer’s past work demonstrate experience in conducting aviation related economic impact studies, including analysis of direct, indirect, and induced effects? How relevant are the work samples to airport systems similar in scale and complexity to those in Oregon?

• Experience Working with Agencies and Complex Data Sources How well does the Proposer’s experience demonstrate the ability to work with federal, state, and local agencies, airport sponsors, and aviation stakeholders to obtain, manage, and analyze complex datasets?

• Strength of Work Samples and Demonstrated Outcomes How well do the submitted work samples reflect high-quality analysis, clear communication of economic impacts, and actionable insights for decision-makers? How transferable are these examples to the proposed work?

5.) Required Forms:

Available Points: Pass/Fail

a. Proposer Information and Certifications Form (Attachment B to this RFP)

b. Certified Business Firm (“COBID”) Outreach Plan (Attachment C to this RFP)

c. Responsibility Inquiry Form (Attachment D to this RFP)

d. Reference Questionnaire (Attachment E to this RFP)

e. FAA Solicitation Provisions (Attachment F to this RFP)

Note—Required forms are not included in the Proposal page count.

5.05 RESERVED

5.06 INTERVIEWS and PRESENTATIONS. RESERVED.

5.07 SCORING AND RANKING OF PROPOSERS; DETERMINATION OF APPARENT

SUCCESSFUL PROPOSER

The SPC will determine the rank of each Proposal, with the highest score receiving the highest rank, and successive rank order determined by the next highest score. The scores for Proposer ranking and tentative award will be determined as follows:

• Total Evaluation Criteria Score = Total of all evaluator scores for a given Proposal, divided by the number of evaluators,

5.08 SELECTION NOTICE and PROTEST OF PROPOSER SELECTION

Contracting Agency will notify all Proposers, through OregonBuys, of its selection status.

A Proposer who claims to have been adversely affected or aggrieved by the selection of the highest ranked Proposer may submit a written protest of the selection to the Contracting Agency no later than the date set forth in RFP Section 1.05. A Proposer submitting a protest must claim that the protesting Proposer is the highest ranked Proposer because the Proposals of all higher ranked Proposers failed to meet the requirements of the RFP or because the higher ranked Proposers otherwise are not qualified to perform the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning or Land Surveying Services or Related Services described in the RFP.

Protests based on terms or requirements contained in this RFP – are solicitation protests (Section 4.01B) that must be submitted during the solicitation protest period described in Section 1.05 and will not be considered in Selection Protests.

Contracting Agency will resolve all timely submitted protests in accordance with OAR 137-048- 0240.

POINT AND SCORE CALCULATIONS Maximum Score

5.04.1 Cover Letter 5

5.04.2 Proposer Experience, Key Personnel and Reference

Questionnaire

5.04.3 Project Implementation Plan 30

5.04.4 Work Samples 35

TOTAL PROPOSAL SCORE POSSIBLE 100

All costs of a protest shall be the responsibility of the protesting Proposer and undertaken at its expense. The State and Contracting Agency shall not be liable for any of the Proposer's costs or expenses incurred or related to filing the protest, on any basis, express or implied.

6.00 SELECTED PROPOSER REQUIREMENTS AND CONTRACT REQUIREMENTS

6.01 RESPONSIBILITY DETERMINATION

Prior to award, Contracting Agency will determine if an apparent successful Proposer is responsible, which may include investigation of references. Contracting Agency reserves the right to investigate references including others than those provided in the Responsibility Inquiry Form (Attachment D) and the Proposal Reference Questionnaire (Attachment E). Investigation may include past performance of any Proposer with respect to its performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of a project on schedule, and its lawful payment of employees and workers. At any time prior to award, Contracting Agency may reject a Proposer found to be not responsible.

6.02 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS

The highest-ranked Proposer who is found to be responsible and selected for a Contract award under this RFP will be required to submit, in addition to any information or certifications required pursuant to the Proposer Information and Certification Sheet (Attachment B), the following information to Contracting Agency within 10 calendar days of Selection Notice. Contracting Agency will, either orally or in writing, formally terminate negotiations with the highest ranked Proposer if Proposer is unable to provide this information within this timeframe or as otherwise deemed reasonable by the Contracting Agency.

6.02.1 Certificates of Insurance.

The apparent successful Proposer shall provide (electronically via email) Certificates of Insurance to Contracting Agency for levels of Insurance coverage shown in Exhibit C of the Sample Contract (RFP Attachment A). Apparent successful Proposers that have current Certificates of Insurance (with all required coverages and not specific to a particular project) on file with Contracting Agency will not be required to resubmit these.

6.02.2 Business Registry Number/Registered Agent

If selected for Contract award, Proposer must be duly authorized by the State to transact business in the State before executing the Contract. Firms that contract with Contracting Agency are responsible for compliance at all times with all applicable legal requirements regarding business organization, authorization and registration. The apparent successful Proposer(s) (unless you are an individual operating as your real and true name or otherwise exempt under applicable laws) shall submit a current Oregon Secretary of State Business Registry number. See process for obtaining a Business Registry number:

https://sos.oregon.gov/business/Pages/register.aspx.

https://sos.oregon.gov/business/Pages/register.aspx

All Corporations and other business entities (domestic and foreign) must have a Registered Agent in Oregon. See requirements and exceptions regarding Registered Agents: https://sos.oregon.gov/business/pages/registered-agents-service-of-process.aspx.

For more information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and Rules (https://sos.oregon.gov/business/pages/laws-rules.aspx). The titles in this subsection are available on the Secretary of State’s Business site: https://sos.oregon.gov/business/Pages/default.aspx.

6.02.3 W-9 Form

The apparent successful…