RFP Exceptions Form.pdf

This is an Exceptions Form for Request for Proposal 26CRDFBKHAWK-0002 issued by the Iowa Department of Natural Resources seeking a turn-key aquaculture chiller solution for the Spirit Lake Fish Hatchery. The form provides respondents with a structured template to document any exceptions or deviations from the RFP requirements, with designated spaces to list up to ten exceptions by section, document/question number, and supporting rationale. Proposals, including completed exceptions forms where applicable, must be submitted by February 18, 2026, at 2:00 PM CST through the IMPACS Electronic Procurement System. The procurement requires a qualified aquaculture engineering firm to specify and furnish a commercial-grade chiller unit designed for the Musky Recirculating Aquaculture System (RAS) with water volumes ranging from 5,900 to 19,250 liters, develop professional engineering plans for integration with existing infrastructure components, provide technical oversight during third-party installation, and deliver comprehensive operational support and on-call technical assistance throughout the first year of operation.

Respondents must submit exceptions using both the completed Exceptions Form uploaded to the Vendor Attachments Section and through the Question and Answer Section for formal documentation and review. The RFP documentation does not specify pricing terms, budget ranges, set-aside designations, incumbent contractor information, or organizational eligibility restrictions. The State of Iowa reserves the right to award the contract without further negotiation or to negotiate terms based on Agency best interests. The procurement emphasizes the requirement for integration compatibility with the Spirit Lake Fish Hatchery's existing Musky RAS infrastructure, including the TM3-EV23 drum filter, 1.6 M3 vertical MBBR biofilter, degassing tower, and oxygen cone, which currently draws water from city water sources. Respondents are instructed to save progress frequently and recertify and resubmit proposals if amendments are posted or changes are made to their submissions, with contract inquiries directed to Colton Lullmann at colton.lullmann@dnr.iowa.gov.