RFP Attachment J01a - Project Manual BP1 2024 02 23 IHS Rosebud Womens Health Remodel.pdf

PROJECT MANUAL FOR:

Indian Health Service

Rosebud Comprehensive Health Care Facility Women's Health Renovation and Remodel

Project Manual 400 Soldier Creek Rd.

Rosebud, South Dakota 57570 7GAE Project No.: 221189

IHS Contract No.: HHSI102201800004I Issued for Bids – February 23, 2024

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PROJECT MANUAL FOR:

ROSEBUD COMPREHENSIVE HEALTH CARE FACILITY

WOMEN'S HEALTH RENOVATION AND REMODEL

400 SOLDIER CREEK RD.

ROSEBUD, SD 57570

PREPARED FOR:

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICE - INDIAN HEALTH SERVICE

701 5TH AVE, SUITE 1650

SEATTLE, WA 98104

PREPARED BY:

SEVEN GENERATIONS ARCHITECTURE + ENGINEERING, LLC

600 E MICHIGAN AVE, SUITE B

KALAMAZOO, MI 49007

WWW.7GENAE.COM

PART OF BODWE PROFESSIONAL SERVICES

IN CONSULTATION WITH:

NEHIL SIVAK

THE STEELHEAD ENGINEERING COMPANY

WBK ENGINEERING

7GAE PROJECT NO. 221189

IHS CONTRACT NO. HHSI102201800004I

FEBRUARY 23, 2024 - ISSUED FOR BIDS

02/23/24

TABLE OF CONTENTS

Women's Health Renovation and Remodel

Issued for Bids

7GAE Project No.: 221189

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

005433 DIGITAL/ELECTRONIC MEDIA DATA PROTOCOL - USE AGREEMENT

005433.01 DIGITAL/ELECTRONIC MEDIA DATA PROTOCOL – EXHIBIT

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

012500 SUBSTITUTION PROCEDURES

013000 ADMINISTRATIVE REQUIREMENTS

013526 SAFETY REQUIREMENTS FOR MAJOR PROJECTS

015000 TEMPORARY FACILITIES AND CONTROLS

016000 PRODUCT REQUIREMENTS

016116 VOLATILE ORGANIC COMPOUND (VOC) CONTENT RESTRICTIONS

017000 EXECUTION AND CLOSEOUT REQUIREMENTS

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017800 CLOSEOUT SUBMITTALS

019113 GENERAL COMMISSIONING REQUIREMENTS

DIVISION 02 - EXISTING CONDITIONS

024100 DEMOLITION

DIVISION 03 - CONCRETE

032000 CONCRETE REINFORCING

033000 CAST-IN-PLACE CONCRETE

DIVISION 05 - METALS

051200 STRUCTURAL STEEL

053100 STEEL DECKING

054000 COLD-FORMED METAL FRAMING

055000 METAL FABRICATIONS

055100 METAL STAIRS

055133 METAL LADDERS

055213 PIPE AND TUBE RAILINGS

055813 COLUMN COVERS

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

061000 ROUGH CARPENTRY

061643 GYPSUM SHEATHING

064100 ARCHITECTURAL WOOD CASEWORK

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

070150.19 PREPARATION FOR RE-ROOFING

071300 SELF-ADHERING SHEET WATERPROOFING

072100 THERMAL INSULATION

072113.13 FOAM BOARD INSULATION

072119 FOAMED-IN-PLACE INSULATION

072726 FLUID APPLIED MEMBRANE AIR BARRIERS, VAPOR-RETARDING

073011 ROOFING UNDERLAYMENT, HIGH-TEMPERATURE

074113 METAL ROOF PANEL, STANDING SEAM

074213.19 INSULATED CORE METAL WALL PANELS - VERTICAL

074213.20 INSULATED CORE METAL WALL PANELS - HORIZONTAL

074400 CONCRETE FACED PANELS

075423 FULLY ADHERED THERMOPLASTIC TPO MEMBRANE SYSTEM

076200 SHEET METAL FLASHING AND TRIM

077100 ROOF SPECIALTIES

077200 ROOF ACCESSORIES

078100 APPLIED FIRE PROTECTION

078400 FIRESTOPPING

079200 JOINT SEALANTS

079513 EXPANSION JOINT COVER ASSEMBLIES

DIVISION 08 - OPENINGS

081113 HOLLOW METAL DOORS AND FRAMES

081416 FLUSH WOOD DOORS

083400 SLIDING DOOR OPENING ASSEMBLIES

083600 SECTIONAL OVERHEAD DOORS

084229.23 SLIDING AUTOMATIC ENTRANCES

084243 INTENSIVE CARE UNIT/CRITICAL CARE UNIT (ICU/CCU) ENTRANCES

084313 ALUMINUM-FRAMED STOREFRONT

085113 ALUMINUM WINDOWS

087100 DOOR HARDWARE

087123 COMMERCIAL DOOR OPERATORS

088000 GLAZING

089100 LOUVERS

DIVISION 09 - FINISHES

090561 COMMON WORK RESULTS FOR FLOORING PREPARATION

092116 GYPSUM BOARD ASSEMBLIES

092216 NON-STRUCTURAL METAL FRAMING

093000 TILING

095100 ACOUSTICAL PANEL CEILINGS

096500 RESILIENT FLOORING

096813 TILE CARPETING

097200 WALL COVERINGS

098430 SOUND-ABSORBING WALL AND CEILING UNITS

099113 EXTERIOR PAINTING

099123 INTERIOR PAINTING

DIVISION 10 - SPECIALTIES

101419 DIMENSIONAL LETTER SIGNAGE

101423 PANEL SIGNAGE

102123 CUBICLE CURTAINS AND TRACK

102513 PATIENT BED SERVICE WALLS

102600 WALL AND DOOR PROTECTION

102800 TOILET, BATH, AND LAUNDRY ACCESSORIES

104400 FIRE PROTECTION SPECIALTIES

DIVISION 11 - EQUIPMENT

117311 PATIENT LIFTS

DIVISION 12 - FURNISHINGS

122400 WINDOW SHADES

123570 HEALTHCARE CASEWORK

123600 COUNTERTOPS

DIVISION 13 - SPECIAL CONSTRUCTION

134613 LIGHTNING PROTECTION FOR STRUCTURES

DIVISION 21 - FIRE SUPPRESSION

211300 SUPPRESSION SPRINKLER SYSTEMS

DIVISION 22 - PLUMBING

220513 COMMON MOTOR REQUIREMENTS FOR PLUMBING EQUIPMENT

220517 SLEEVES AND SLEEVE SEALS FOR PLUMBING PIPING

220519 METERS AND GAUGES FOR PLUMBING PIPING

220523 GENERAL-DUTY VALVES FOR PLUMBING PIPING

220529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

220553 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

220719 PLUMBING PIPING INSULATION

220800 COMMISSIONING OF PLUMBING SYSTEMS

221005 PLUMBING PIPING

221006 PLUMBING PIPING SPECIALTIES

223000 PLUMBING EQUIPMENT

224000 PLUMBING FIXTURES

224300 HEALTHCARE PLUMBING FIXTURES

224500 EMERGENCY PLUMBING FIXTURES

226005 MEDICAL AIR, GAS, AND VACUUM SYSTEMS

DIVISION 23 - HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

230130.51 HVAC AIR-DISTRIBUTION SYSTEM CLEANING

230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

230517 SLEEVES AND SLEEVE SEALS FOR HVAC PIPING

230519 METERS AND GAUGES FOR HVAC PIPING

230523 GENERAL-DUTY VALVES FOR HVAC PIPING

230529 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

230548 VIBRATION AND SEISMIC CONTROLS FOR HVAC

230553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

230713 DUCT INSULATION

230716 HVAC EQUIPMENT INSULATION

230719 HVAC PIPING INSULATION

230800 COMMISSIONING OF HVAC

230923 DIRECT-DIGITAL CONTROL SYSTEM FOR HVAC

230993 SEQUENCE OF OPERATIONS FOR HVAC CONTROLS

232113 HYDRONIC PIPING

232114 HYDRONIC SPECIALTIES

233100 HVAC DUCTS AND CASINGS

233300 AIR DUCT ACCESSORIES

233416 CENTRIFUGAL HVAC FANS

233423 HVAC POWER VENTILATORS

233600 AIR TERMINAL UNITS

233700 AIR OUTLETS AND INLETS

234000 HVAC AIR CLEANING DEVICES

237200 AIR-TO-AIR ENERGY RECOVERY EQUIPMENT

237416 PACKAGED ROOFTOP AIR-CONDITIONING UNITS

238216 AIR COILS

238413 HUMIDIFIERS

DIVISION 26 - ELECTRICAL

260505 SELECTIVE DEMOLITION FOR ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533.13 CONDUIT FOR ELECTRICAL SYSTEMS

260533.16 BOXES FOR ELECTRICAL SYSTEMS

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

260583 WIRING CONNECTIONS

260800 COMMISSIONING OF ELECTRICAL SYSTEMS

260923 LIGHTING CONTROL DEVICES

262200 LOW-VOLTAGE TRANSFORMERS

262416 PANELBOARDS

262726 WIRING DEVICES

262813 FUSES

262816.16 ENCLOSED SWITCHES

263213.13 DIESEL-ENGINE-DRIVEN GENERATOR SETS

263600 TRANSFER SWITCHES

265100 INTERIOR LIGHTING

265600 EXTERIOR LIGHTING

DIVISION 27 - COMMUNICATIONS

270529 HANGERS AND SUPPORTS FOR COMMUNICATIONS SYSTEMS

270533.13 CONDUIT FOR COMMUNICATIONS SYSTEMS

271513 COMMUNICATIONS COPPER HORIZONTAL CABLING

275223 NURSE CALL/CODE BLUE SYSTEMS

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

284600 FIRE DETECTION AND ALARM

DIVISION 31 - EARTHWORK

312200 GRADING

312316 EXCAVATION

312323 FILL

DIVISION 32 - EXTERIOR IMPROVEMENTS

321313 CONCRETE PAVING

323113 CHAIN LINK FENCES AND GATES

329219 SEEDING

DIVISION 33 - UTILITIES

337119 ELECTRICAL UNDERGROUND DUCTS, DUCTBANKS, AND MANHOLES

005433 DIGITAL/ELECTRONIC MEDIA DATA PROTOCOL - USE AGREEMENT

Women's Health Renovation and Remodel Issued for Bids

005433 - 1 7GAE Project No.: 221189 IHS Contract No.: HHSI102201800004I

SECTION 005433

DIGITAL/ELECTRONIC MEDIA DATA PROTOCOL - USE AGREEMENT

PART 1 GENERAL

1.01 FORM OF AGREEMENT

A. AIA Document C106 - 2013: Digital Data Licensing Agreement

1.02 AGREEMENT TO BE EXECUTED

A. Section 00 5433.01 - Digital/Electronic Media Data Protocol - EXHIBIT is attached following this page.

B. Use of agreement is to give license from the Architect/Engineer to the Receiving Party for the use of Digital Data on this project.

C. Sample AIA document is for showing content and expected agreement.

1.03 SUPPLEMENTAL INFORMATION TO THE LICENSING AGREEMENT

A. LICENSE CONDITIONS

1. Receiving Party to use digital media to support this project’s construction.

2. Document is not to be returned as the required submittal requested in individual technical specification sections.

B. LICENSING FEE OR OTHER COMPENSATION

1. No Cost.

C. DIGITAL DATA

1. Electronic media copies of the documents are available upon written request.

a. Architect will fill in AIA C106 after a formal request from Receiving Party and forward it for approval.

2. Formal Request:

a. List all documents requested.

b. Indicate the format/version requested (.dwg, .rvt, .docx, etc.).

c. Clearly identify the purpose for the request.

3. After Requesting Party receives licensing agreement:

a. Sign the form as indicated, including e-mail address and telephone number, and submit it accordingly to Seven Generations Architecture + Engineering, LLC.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

005433.01 DIGITAL/ELECTRONIC MEDIA DATA PROTOCOL - EXHIBIT

Women's Health Renovation and Remodel Issued for Bids

005433.01 - 1 7GAE Project No.: 221189

Women's Health Renovation and Remodel Issued for Bids

005433.01 - 2 7GAE Project No.: 221189

Women's Health Renovation and Remodel Issued for Bids

005433.01 - 3 7GAE Project No.: 221189

Women's Health Renovation and Remodel Issued for Bids

011000 - 1 7GAE Project No.: 221189 IHS Contract No.: HHSI102201800004I

SECTION 011000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: Rosebud Comprehensive Healthcare Facility Women's Health Renovation & Remodel

B. Project Location: 400 Soldier Creek Road, Rosebud, South Dakota 57570

C. Owner 's Name: INDIAN HEALTH SERVICE .

1. Project Identification/Task Number: 75H70122F300005

2. Owner's Representative:

a. Roy Griffith, PE

b. Indian Health Service

c. Great Plains Area

d. DFM Pierre Office

e. (605) 945.5434

D. Architect's Name: SEVEN GENERATIONS A+E.

1. Architect's Representative:

a. David W. Martin, Senior Project Manager.

b. Seven Generations Architecture + Engineering

c. 600 E. Michigan Ave., Ste. B, Kalamazoo, MI 49007

d. (269) 927-0144; dmartin@bodwegroup.com

E. The Project consists of the renovation and expansion of the existing outpatient women's health clinic .

1.02 DESCRIPTION OF ALTERATIONS WORK

A. Renovate the following areas, complete including operational mechanical and electrical work and finishes as indicated on drawings:

1. Bid Package 1:

a. New Vestibule Addition and Interior Renovations

1) Addition to the existing building to create a new 1,383 square-foot, one-story vestibule at the facility main entry. Work scope includes:

(a) Demolition of earth berms, retaining walls, doors, finishes, and mechanical/electrical items.

(b) Construction of new vestibule of concrete foundation, structural steel wind frame, aluminum storefront and entry doors, steel stud infill framing, metal panel siding, roofing, finishes, mechanical/electrical, fire protection, and fire alarm.

b. Building Envelope Replacement

1) Demolition and replacement of all exterior cladding including substrate and cavity insulation, exterior doors and windows, louvers, guardrails and ladders, exterior lighting fixtures, and signage.

2) Installation of new insulated exterior metal panel cladding system, flashings, and metal trim

3) Remove and replace existing exterior doors and windows. Addition of new windows on second story south elevation. Replacement of clerestory windows.

c. Roof Replacement

1) Complete membrane and metal roof system replacement, including tear off and replacement of insulation, flashing, coping, lightning protection system.

2) Install new roof assemblies (TPO and standing seam) including substrates, insulation, and roofing accessories to provide a new 30-year warranted roof.

Installed systems shall be warranted against severe hail damage.

3) Include new curbing, penetrations, openings, and temporary caps (for openings) for future AHU-7.

4) Demolition of existing skylight and infill of existing roof opening with new steel structure and decking.

d. Structural

Women's Health Renovation and Remodel Issued for Bids

011000 - 2 7GAE Project No.: 221189 IHS Contract No.: HHSI102201800004I

1) Structural grout injection below 4 existing structural column footings to increase existing bearing capacity for added roof and floor infill loads.

2) All new or modified steel structure to receive fire proofing insulation.

e. Mechanical

1) Ductwork reconfiguration for all remodeled areas

2) Overall system balancing and commissioning at remodeled areas.

3) Temperature controls.

f. Electrical

1) Demolition and replacement of existing emergency power generators, and automatic transfer switches.

2) Extend existing circuits and provide new from existing panels on the Main Level.

2. Bid Package 2:

a. General Waiting, Main Level

1) Renovation of General Waiting on Main Level; including wall, floor, ceiling finishes, and lighting devices.

2) Existing HVAC system modifications due to the new floor enclosure of the existing atrium. Including, minor fire alarm and fire protection modifications.

b. Upper-Level Women’s Health & Staff Areas Remodeling

1) Floor structure infill on Upper Level in former atrium location.

2) Demolition and renovation of existing second floor areas to accommodate new

Women’s Health clinical spaces and employee locker room, offices, and conference room including; demolition of existing and installation of new walls, doors, finishes and ceilings, casework, plumbing fixtures, HVAC ductwork, electrical power circuits, lighting, fire alarm, and fire protection.

c. Structural

1) Construction of new floor infill of existing atrium area, including; structural steel frame, metal floor decking and concrete floor topping.

2) All new or modified steel structure to receive fire proofing insulation.

d. Mechanical

1) Installing new AHU-7 on the roof

2) Configuring existing AHU-4 to a 100% outside air (OA) unit in the mechanical penthouse.

3) Demolish exhaust fans serving floor areas and bathrooms (due to modifying

AHU-4 to a 100% OA unit).

4) Ductwork reconfiguration for all remodeled areas.

5) Overall system balancing and commissioning at remodeled areas.

6) Temperature controls.

e. Electrical

1) New electrical connections, power receptacles, lighting fixtures, emergency egress lighting.

3. Bid Package 3:

a. Obstetrics, C Section Surgery, and Central Sterile Remodeling

1) Demolition and renovation of existing second floor areas to accommodate new obstetrics clinical spaces, c-section operatory, and central sterile processing including; demolition of existing and installation of new walls, doors, finishes and ceilings, casework, plumbing fixtures, HVAC ductwork, electrical power circuits, lighting, fire alarm, and fire protection.

2) Procure and install specialized medical equipment for clinical areas, surgical areas, and central sterile.

b. Structural

1) Construction of structural supports to accommodate overhead surgical apparatus and bariatric chair rails.

2) All new or modified steel structure to receive fire proofing insulation.

c. Mechanical

1) Ductwork reconfiguration for all remodeled areas

2) Overall system balancing and commissioning.

d. Electrical

1) New electrical connections, power receptacles, lighting fixtures, and emergency egress lighting.

Women's Health Renovation and Remodel Issued for Bids

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B. Plumbing: Alter existing system and add new construction, keeping existing in operation.

C. HVAC: Alter existing system and add new construction, keeping existing in operation.

D. Electrical Power and Lighting: Alter existing system and add new construction, keeping existing in operation.

E. Fire Suppression Sprinklers: Alter existing system and add new construction, keeping existing in operation.

F. Fire Alarm: Alter existing system and add new construction, keeping existing in operation.

G. Telephone: Alter existing system and add new construction, keeping existing in operation.

H. Security System: Alter existing system and add new construction, keeping existing in operation.

I. Owner will remove the following items before start of work:

1. Loose medical equipment. .

1.03 WORK BY OWNER

A. Cooperate fully with Owner, so work may be carried out smoothly, without interfering with or delaying Work under this Contract, or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

B. Items noted NIC (Not in Contract) will be supplied and installed by Owner before Date of Substantial Completion. Some items include:

1. Procurement and installation of all movable furnishings.

2. Minor relocation of existing small equipment as indicated in the construction documents.

3. Minor relocation of existing equipment as indicated in the construction documents.

4. Installation of technology equipment and devices along with connections to the existing facility.

5. As indicated in Equipment Schedule. .

C. Owner will supply and install the following:

D. Owner will supply the following for installation by Contractor:

1. As indicated in Equipment Schedule.

1.04 OWNER OCCUPANCY

A. Owner intends to continue to occupy adjacent portions of the existing building during the entire construction period.

B. Owner intends to occupy the Project upon Substantial Completion.

C. Cooperate with Owner to minimize conflict and to facilitate Owner's operations. Perform the Work so as not to interfere with Owner's day to day operations. Maintain existing exits unless otherwise indicated.

D. Schedule the Work to accommodate Owner occupancy.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without permission from the Owner and approval of authorities having jurisdiction.

2. Notify Owner not less than 72 hours in advance of activities that will affect Owner operations.

E. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work.

1.05 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

2. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

B. Arrange use of site and premises to allow:

1. Owner occupancy.

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2. Use of site and premises by the public.

C. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

3. Keep driveways, loading areas, and entrances serving premises clear and available to

Owner, Owner's employees

a. Schedule deliveries to minimize use of driveways and entrances by construction operations; minimize space and time requirements for storage of materials and equipment on site;

b. See Construction Documents for Contractor site access and staging areas to be developed and removed upon project completion.

D. Existing building spaces may not be used for storage.

E. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

F. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscape affected by construction operations throughout construction period. Repair damage caused by construction operations.

G. Time Restrictions:

1. Coordinate with Owner prior to start of construction. .

H. Utility Outages and Shutdown:

1. Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging for temporary utility services according to requirements indicated:

a. Notify Owner not less than two days in advance of proposed utility interruptions.

b. Obtain Owner's written permission before proceeding with utility interruptions.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to Owner and authorities having jurisdiction.

3. Prevent accidental disruption of utility services to other facilities.

I. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

J. Smoking and Controlled Substance Restrictions: Use of tobacco products, alcoholic beverages, and other controlled substances on Owner's property is not permitted.

K. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

012500 SUBSTITUTION PROCEDURES

Women's Health Renovation and Remodel Issued for Bids

012500 - 1 7GAE Project No.: 221189 IHS Contract No.: HHSI102201800004I

SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 RELATED REQUIREMENTS

A. Section 013000 - Administrative Requirements: Submittal procedures, coordination.

B. Section 016000 - Product Requirements: Fundamental product requirements, product options, delivery, storage, and handling.

C. Section 016116 - Volatile Organic Compound (VOC) Content Restrictions: Restrictions on emissions of indoor substitute products.

1.03 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's control.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

5. Waives claims for additional costs or time extension that may subsequently become apparent.

6. Agrees to reimburse Owner and Architect for review or redesign services associated with re-approval by authorities.

B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

1. Note explicitly any non-compliant characteristics.

C. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. No specific form is required. Contractor's Substitution Request documentation must include the following:

a. Project Information:

1) Official project name and number, and any additional required identifiers established in Contract Documents.

2) Owner's, Architect's, and Contractor's names.

b. Substitution Request Information:

1) Discrete and consecutive Substitution Request number, and descriptive subject/title.

2) Indication of whether the substitution is for cause or convenience.

3) Issue date.

4) Reference to particular Contract Document(s) specification section number, title, and article/paragraph(s).

5) Description of Substitution.

6) Reason why the specified item cannot be provided.

012500 SUBSTITUTION PROCEDURES

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7) Differences between proposed substitution and specified item.

8) Description of how proposed substitution affects other parts of work.

c. Attached Comparative Data: Provide point-by-point, side-by-side comparison addressing essential attributes specified, as appropriate and relevant for the item:

1) Physical characteristics.

2) In-service performance.

3) Expected durability.

4) Visual effect.

5) Sustainable design features.

6) Warranties.

7) Other salient features and requirements.

8) Include, as appropriate or requested, the following types of documentation:

(a) Product Data:

(b) Samples.

(c) Certificates, test, reports or similar qualification data.

(d) Drawings, when required to show impact on adjacent construction elements.

d. Impact of Substitution:

1) Savings to Owner for accepting substitution.

2) Change to Contract Time due to accepting substitution.

D. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

3.02 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Architect will consider requests for substitutions only within 15 days after date of Agreement.

B. Submit request for Substitution for Convenience immediately upon discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Owner through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. Owner's compensation to the Architect for any required redesign, time spent processing and evaluating the request.

b. Other unanticipated project considerations.

3.03 RESOLUTION

A. Architect may request additional information and documentation prior to rendering a decision.

Provide this data in an expeditious manner.

B. Architect will notify Contractor in writing of decision to accept or reject request.

1. Architect's decision following review of proposed substitution will be noted on the submitted form.

3.04 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.05 CLOSEOUT ACTIVITIES

A. See Section 017800 - Closeout Submittals, for closeout submittals.

B. Include completed Substitution Request Forms as part of the Project record. Include both approved and rejected Requests.

013000 ADMINISTRATIVE REQUIREMENTS

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SECTION 013000

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Electronic document submittal service.

B. Preconstruction meeting.

C. Site mobilization meeting.

D. Progress meetings.

E. Construction progress schedule.

F. Progress photographs.

G. Submittals for review, information, and project closeout.

H. Number of copies of submittals.

I. Requests for Interpretation (RFI) procedures.

J. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 016000 - Product Requirements: General product requirements.

B. Section 017000 - Execution and Closeout Requirements: Additional coordination requirements.

C. Section 017800 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

D. Section 019113 - General Commissioning Requirements: Additional procedures for submittals relating to commissioning.

1. Where submittals are indicated for review by both Architect and the Commissioning

Authority, submit one extra and route to Architect first, for forwarding to the Commissioning Authority.

2. Where submittals are not indicated to be reviewed by Architect, submit directly to the Commissioning Authority; otherwise, the procedures specified in this section apply to commissioning submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 ELECTRONIC DOCUMENT SUBMITTAL SERVICE

A. All documents transmitted for purposes of administration of the contract are to be in electronic ( PDF ) format, as appropriate to the document, and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

1. Besides submittals for review, information, and closeout, this procedure applies to

Requests for Interpretation (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, Contractor's correction punchlist, and any other document any participant wishes to make part of the project record.

2. Contractor and Architect are required to use this service.

3. It is Contractor's responsibility to submit documents in allowable format.

4. Subcontractors, suppliers, and Architect 's consultants are to be permitted to use the service at no extra charge.

5. Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps (such as Adobe Acrobat, www.adobe.com, or Bluebeam PDF Revu, www.bluebeam.com), unless such software capability is provided by the service provider.

6. Paper document transmittals will not be reviewed; emailed electronic documents will not be reviewed.

7. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

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B. Cost: The cost of the service is to be paid by Contractor; include the cost of the service in the Contract Sum.

C. Submittal Service: The selected service is:

1. Procore Technologies, Inc. (866) 477-6267): www.procore.com .

D. Training: One, one-hour, web-based training session will be arranged for all participants, with representatives of Architect and Contractor participating; further training is the responsibility of the user of the service.

1. Representatives of Owner are scheduled and included in this training.

E. Project Closeout: Architect will determine when to terminate the service for the project.

Contractor is responsible for obtaining archive copies of files for Owner.

3.02 PRECONSTRUCTION MEETING

A. Schedule meeting after Notice of Award.

B. Attendance Required:

1. Owner.

2. Architect.

3. Contractor.

C. Agenda:

1. Execution of Owner-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

5. Submission of initial Submittal schedule.

6. Designation of personnel representing the parties to Contract and Architect .

7. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

8. Scheduling.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.03 SITE MOBILIZATION MEETING

A. Schedule meeting at the Project site prior to Contractor occupancy.

B. Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Contractor's superintendent.

5. Major subcontractors.

C. Agenda:

1. Use of premises by Owner and Contractor.

2. Owner's requirements.

3. Construction facilities and controls provided by Owner.

4. Temporary utilities provided by Owner.

5. Survey and building layout.

6. Security and housekeeping procedures.

7. Schedules.

8. Application for payment procedures.

9. Procedures for testing.

10. Procedures for maintaining record documents.

11. Requirements for start-up of equipment.

12. Inspection and acceptance of equipment put into service during construction period.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

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3.04 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work at maximum weekly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Contractor's superintendent.

5. Major subcontractors.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs log and status of responses.

7. Review of off-site fabrication and delivery schedules.

8. Maintenance of progress schedule.

9. Corrective measures to regain projected schedules.

10. Planned progress during succeeding work period.

11. Coordination of projected progress.

12. Maintenance of quality and work standards.

13. Effect of proposed changes on progress schedule and coordination.

14. Other business relating to work.

E. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.05 CONSTRUCTION PROGRESS SCHEDULE

A. Within 10 days after date of the Agreement, submit preliminary schedule defining planned operations for the first 60 days of work, with a general outline for remainder of work.

B. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

D. Within 10 days after joint review, submit complete schedule.

E. Submit updated schedule with each Application for Payment.

3.06 PROGRESS PHOTOGRAPHS

A. Submit photographs with each application for payment, taken not more than 3 days prior to submission of application for payment.

B. Photography Type: Digital; electronic files.

C. Provide photographs of site and construction throughout progress of work produced by an experienced photographer, acceptable to Architect.

D. In addition to periodic, recurring views, take photographs of each of the following events:

1. Structural framing in progress and upon completion.

2. Enclosure of building, upon completion.

3. Final completion, minimum of ten (10) photos.

E. Views:

1. Provide non-aerial photographs from four cardinal views at each specified time, until date of Substantial Completion.

2. Consult with Architect for instructions on views required.

3. Provide factual presentation.

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4. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion.

F. Digital Photographs: 24 bit color, minimum resolution of 1024 by 768, in JPG format; provide files unaltered by photo editing software.

1. Delivery Medium: Via email.

2. File Naming: Include project identification, date and time of view, and view identification.

3. PDF File: Assemble all photos into printable pages in PDF format, with 2 to 3 photos per page, each photo labeled with file name; one PDF file per submittal.

4. Hard Copy: Printed hardcopy of PDF file.

3.07 REQUESTS FOR INTERPRETATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract

Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to Owner.

3. Prepare using software provided by the Electronic Document Submittal Service.

4. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following::

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 016000 - Product Requirements)

c. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the Conditions of the Contract).

d. Different methods of performing work than those indicated in the Contract Drawings and Specifications (comply with provisions of the Conditions of the Contract).

3. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response, with an explanatory notation.

4. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response , with an explanatory notation .

E. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. Owner's, Architect's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date, and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

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6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

7. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example;

routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

F. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

G. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. Highlight items for which a timely response has not been received to date.

H. Review Time: Architect will respond and return RFIs to Contractor within seven calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

I. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Owner.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith.

Identify the amended RFI with an R suffix to the original number.

2. Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

3. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log.

4. Notify Architect within seven calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

3.08 SUBMITTAL SCHEDULE

A. Submit to Architect for review a schedule for submittals in tabular format.

1. Coordinate with Contractor's construction schedule and schedule of values.

2. Format schedule to allow tracking of status of submittals throughout duration of construction.

3. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

4. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

3.09 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

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D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 017800 - Closeout Submittals.

3.10 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for Architect's knowledge as contract administrator or for Owner.

3.11 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 017800 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for Owner's benefit during and after project completion.

3.12 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Samples: Submit the number specified in individual specification sections; one of which will be retained by Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.13 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a separate transmittal for each item.

2. Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

3. Transmit using approved form.

a. Use Contractor's form, subject to prior approval by Architect.

4. Sequentially identify each item. For revised submittals use original number and a sequential numerical suffix.

5. Identify: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

6. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

a. Submittals from sources other than the Contractor, or without Contractor's stamp will not be acknowledged, reviewed, or returned.

7. Deliver each submittal on date noted in submittal schedule, unless an earlier date has been agreed to by all affected parties, and is of the benefit to the project.

a. Upload submittals in electronic form to Electronic Document Submittal Service website.

8. Schedule submittals to expedite the Project, and coordinate submission of related items.

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a. For each submittal for review, allow 15 days excluding delivery time to and from the Contractor.

b. For sequential reviews involving Architect's consultants, Owner, or another affected party, allow an additional 7 days.

c. For sequential reviews involving approval from authorities having jurisdiction (AHJ), in addition to Architect's approval, allow an additional 30 days.

9. Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of the completed work.

10. Provide space for Contractor and Architect review stamps.

11. When revised for resubmission, identify all changes made since previous submission.

12. Distribute reviewed submittals. Instruct parties to promptly report inability to comply with requirements.

13. Incomplete submittals will not be reviewed, unless they are partial submittals for distinct portion(s) of the work, and have received prior approval for their use.

14. Submittals not requested will be recognized, and will be returned "Not Reviewed", B. Product Data Procedures:

1. Submit only information required by individual specification sections.

2. Collect required information into a single submittal.

3. Submit concurrently with related shop drawing submittal.

4. Do not submit (Material) Safety Data Sheets for materials or products.

C. Shop Drawing Procedures:

1. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting

Contract Documents and coordinating related work.

2. Do not reproduce Contract Documents to create shop drawings.

3. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

D. Samples Procedures:

1. Transmit related items together as single package.

2. Identify each item to allow review for applicability in relation to shop drawings showing installation locations.

3. Include with transmittal high-resolution image files of samples to facilitate electronic review and approval. Provide separate submittal page for each item image.

3.14 SUBMITTAL REVIEW

A. Submittals for Review: Architect will review each submittal, and approve, or take other appropriate action.

B. Submittals for Information: Architect will acknowledge receipt and review. See below for actions to be taken.

C. Architect's actions will be reflected by marking each returned submittal using virtual stamp on electronic submittals.

1. Notations may be made directly on submitted items and/or listed on appended Submittal

Review cover sheet.

D. Architect's and consultants' actions on items submitted for review:

1. Authorizing purchasing, fabrication, delivery, and installation:

a. "Approved", or language with same legal meaning.

b. " Approved as Noted " , or language with same legal meaning .

1) At Contractor's option, submit corrected item, with review notations acknowledged and incorporated.

2. Not Authorizing fabrication, delivery, and installation:

a. "Revise and Resubmit".

1) Resubmit revised item, with review notations acknowledged and incorporated.

2) Non-responsive resubmittals may be rejected.

b. "Rejected".

1) Submit item complying with requirements of Contract Documents.

E. Architect's and consultants' actions on items submitted for information:

1. Items for which no action was taken:

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