RFP_Attachment_6_3_Cost_Proposal_Spreadsheet.xlsx
XLSX spreadsheet 18 KB Posted
- Solicitation number
- RFP 33501-262529
- Issued by
- Davidson County, Tennessee
About this file
This is a Cost Proposal Spreadsheet attachment to a Request for Proposals issued by the State of Tennessee Department of Commerce and Insurance for a Manufactured Housing and Codes Enforcement System. The RFP (33501-262529) seeks proposals for the development, implementation, and maintenance of a Software as a Service (SaaS) custom off-the-shelf (COTS) application to manage the state's manufactured housing inspection and codes enforcement programs. The system must support multiple user groups including up to 150 named back-office users, up to 8,000 annual online portal users, and up to 150 mobile inspection staff, with hosting and cross-platform accessibility on PC and iOS devices. Key deadlines include a pre-response conference on April 23, 2026, a Notice of Intent to Respond deadline of April 24, 2026, written questions deadline of April 29, 2026, and a final response deadline of June 17, 2026, at 2:00 p.m. Central Time. The state anticipates issuing a Notice of Intent to Award on July 24, 2026, with a contract signature deadline of August 5, 2026. The contract term consists of thirty-six months of maintenance following implementation, with two optional twelve-month renewal periods available for a maximum total contract term of sixty months.
The estimated maximum liability for the full contract term ranges between $1,000,000 and $3,000,000 based on Request for Information responses and market research. Cost proposals represent 30 percent of the total 100-point evaluation scoring, with the remaining points allocated to general qualifications and experience (10 points), technical qualifications and approach (50 points), and oral presentations (10 points). The solicitation contains no set-aside designations, restrictions on respondent types, disadvantaged enterprise requirements, or incumbent vendor information. The system must integrate with the Department of Commerce and Insurance's existing CORE permitting and licensing system and comply with State data backup and recovery regulations, PCI-DSS standards for payment processing, and federal and State payment processing laws. The contract is subject to appropriation and availability of State funds, with the state reserving the right to terminate for convenience with thirty days' written notice or for cause immediately upon material breach.
View the file
Other files
Show all 12
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Cost Proposal
| RFP ATTACHMENT 6.3. | |||||
| COST PROPOSAL & SCORING GUIDE | |||||
| NOTICE: THIS COST PROPOSAL MUST BE COMPLETED EXACTLY AS REQUIRED | |||||
| COST PROPOSAL SCHEDULE— The Cost Proposal, detailed below, shall indicate the proposed price for providing goods or services as defined in the Scope of Services of the RFP Attachment 6.6., Pro Forma Contract, for the entire contract period. The Cost Proposal shall remain valid for at least 120 days subsequent to the date of the Cost Proposal opening and thereafter in accordance with any contract resulting from this RFP. All monetary amounts shall be in U.S. currency and limited to two (2) places to the right of the decimal point. | |||||
| Please provide your Cost Proposal cost in the provided areas below, highlighted in GREEN. | |||||
| NOTICE: | The Evaluation Factor associated with each compensable unit is for evaluation purposes only. The evaluation factors do NOT and should NOT be construed as any type of volume guarantee or minimum purchase quantity. The evaluation factors shall NOT create rights, interests, or claims of entitlement in the Respondent. | ||||
| Notwithstanding the cost items herein, pursuant to the second paragraph of the Pro Forma Contract, Section C.1. (refer to RFP Attachment 6.6.), “The State is under no obligation to request any goods or services from the Contractor in any specific dollar amounts or to request any goods or services at all from the Contractor during any period of this Contract.” | |||||
| This Cost Proposal must be signed, in the space below, by an individual empowered to bind the Respondent to the provisions of this RFP and any contract awarded pursuant to this RFP. If the individual signing this Cost Proposal is not the President or Chief Executive Officer, the Respondent must attach evidence to the Cost Proposal showing the individual’s authority to legally bind the Respondent. | |||||
| RESPONDENT SIGNATURE: | |||||
| PRINTED NAME & TITLE: | |||||
| DATE: | |||||
| RESPONDENT LEGAL ENTITY NAME: | |||||
| Goods or Services Description | Amount | State Use ONLY | |||
| (per compensable increment) | Sum | Evaluation Factor | Evaluation Cost |
(sum x factor)
| Implementation, including software installation, requirements gathering, system development and configuration, training, User Acceptance Testing, and go-live support. Total to be paid based on milestones below. | Total Implementation Cost: | 1 | |||
| Phase | Phase Description | Percentage of Total Implementation Cost | Total Cost (TBD post RFP award) | ||
| 1 | Project Management Plan | 2% | $ - 0 | ||
| 2 | Software Installation | 3% | $ - 0 | ||
| 5 | Requirements Definition Document | 5% | $ - 0 | ||
| 6 | Business Rule Conversion | 5% | $ - 0 | ||
| 7 | System Configuration | 5% | $ - 0 | ||
| 8 | Customization. | 5% | $ - 0 | ||
| 9 | User Training and Documentation | 5% | $ - 0 | ||
| 10 | System Integration and Testing | 10% | $ - 0 | ||
| 11 | User Acceptance Testing | 20% | $ - 0 | ||
| 12 | Production Data Migration | 10% | $ - 0 | ||
| 13 | Go-Live and Support | 30% | $ - 0 | ||
| Data and document Migration | One Time Fee | $ - 0 | 1 |
| Goods or Services Description | Amount | State Use ONLY | ||
| (per compensable increment) | Sum | Evaluation Factor | Evaluation Cost |
(sum x factor) YEAR 1 YEAR 2 YEAR 3 Renewal Option YEAR 4 Renewal Option YEAR 5
| Base License Fee (Back-office) for up to one hundred fifty (150) State named users, with transfer rights, to use the system for a variety of tasks and permissions, including application administration. (Note: Base License Fee payment shall begin from the date of the State’s written acceptance of go-live phase and be prorated to the end of the year in which the State accepted.) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | 1 | ||||
| / YEAR | / YEAR | / YEAR | / YEAR | / YEAR | ||||||
| Base License Fee (Online Portal), for up to 8,000 users annually to perform self-service tasks, and otherwise access information, including. | ||||||||||
| (Note: Base License Fee payment shall begin from the date of the State’s written acceptance of go-live phase and be prorated to the end of the year in which the State accepted.) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | 1 | ||||
| / YEAR | / YEAR | / YEAR | / YEAR | / YEAR | ||||||
| Base License Fee (Mobile Inspection), for up to one hundred fifty (150) State named users, with transfer rights. | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | 1 | ||||
| / YEAR | / YEAR | / YEAR | / YEAR | / YEAR | ||||||
| Hosting (SaaS) (Note: Hosting Fee payment shall begin from the date of the State’s written acceptance of go-live phase and be prorated to the end of the year in which the State accepted.) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | 1 | ||||
| / YEAR | / YEAR | / YEAR | / YEAR | / YEAR | ||||||
| Maintenance & Support (Note: Maintenance & Support Fee payment shall begin from the date of the State’s written acceptance of go-live phase and be prorated to the end of the year in which the State accepted.) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | 1 | ||||
| / YEAR | / YEAR | / YEAR | / YEAR | / YEAR | ||||||
| Change Orders—Project Manager | $ - 0 | Change Order hourly rates to remain firm for Year 1. Future years shall be adjusted in accordance with Pro Forma Contract Section C.3.c. | 1 | |||||||
| / HOUR | ||||||||||
| Change Orders—Developer | $ - 0 | 1 | ||||||||
| / HOUR | ||||||||||
| Change Orders—Business Analyst | $ - 0 | 1 | RFP Attachment 6.3. Cost Proposal Spreadsheet | |||||||
| / HOUR | ||||||||||
| Change Orders—Database Administrator | $ - 0 | 1 | ||||||||
| / HOUR | ||||||||||
| Change Orders—Trainer | $ - 0 | 1 | ||||||||
| / HOUR | ||||||||||
| EVALUATION COST AMOUNT (sum of evaluation costs above): | ||||||||||
| The Solicitation Coordinator will use this sum and the formula below to calculate the Cost Proposal Score. |
Numbers rounded to two (2) places to the right of the decimal point will be standard for calculations.
| lowest evaluation cost amount from all proposals | = |
| evaluation cost amount being evaluated | SCORE: |
| State Use – Solicitation Coordinator Signature, Printed Name & Date: |
File details come from the government source that posted it. Updated .