RFP_33501-262529_Manufactured_Housing_and_Codes_Solicitation_Notice.pdf

This is a Request for Proposals solicitation notice issued by the State of Tennessee Department of Commerce and Insurance for the development, implementation, and maintenance of a Manufactured Housing and Codes Enforcement System. The State seeks a Software as a Service (SaaS) custom off-the-shelf (COTS) application with a modern platform and user interface to manage installation, inspection, plan reviews, decal inventory, enforcement actions, and database management for the State Fire Marshal's Office. The system must support multiple user groups including up to 150 back-office named users, up to 8,000 annual online portal users, and up to 150 mobile inspection staff. Key deadlines include a pre-response conference on April 23, 2026, a Notice of Intent to Respond deadline of April 24, 2026, written questions deadlines of April 29, 2026 and May 22, 2026, and a proposal response deadline of June 17, 2026 at 2:00 p.m. Central Time. Oral presentations for the top five ranked respondents are scheduled for July 8-10, 2026, with a Notice of Intent to Award anticipated on July 24, 2026 and a contract signature deadline of August 5, 2026. The contract term consists of thirty-six months of maintenance following implementation, with two optional twelve-month renewal periods available for a maximum total contract term of sixty months.

The estimated maximum liability for the full contract term is between $1,000,000 and $3,000,000 based on Request for Information responses and market research. Evaluation criteria consist of general qualifications and experience (10 points), technical qualifications, experience, and approach (50 points), oral presentations (10 points), and cost proposals (30 points), totaling 100 possible points. The system must integrate with the Department of Commerce and Insurance's existing CORE permitting and licensing system and comply with State data backup and recovery regulations, PCI-DSS standards for payment processing, and federal and State payment processing laws. The solicitation does not specify set-aside designations, restrictions on respondent types, disadvantaged enterprise requirements, or incumbent vendor information. The contract is subject to appropriation and availability of State funds, and the State reserves the right to terminate for convenience with thirty days' written notice or for cause immediately upon material breach. Inquiries should be directed to Jordan T. Jackson, Sourcing Account Specialist, Central Procurement Office, at (615) 253-7825 or Jordan.T.Jackson@tn.gov.