RFP_Attachment_6_3_Cost_Proposal_Spreadsheet.xlsx
XLSX spreadsheet 18 KB Posted
- Solicitation number
- RFP 33501-262529
- Issued by
- Davidson County, Tennessee
About this file
This is a Cost Proposal Spreadsheet for an RFP issued by the State of Tennessee for a Manufactured Housing and Codes Enforcement System. The solicitation requests pricing for a comprehensive software implementation and licensing solution. The implementation phase includes multiple deliverables spanning project management, software installation, requirements definition, business rule conversion, system configuration, customization, user training, system integration and testing, user acceptance testing, production data migration, and go-live support, with costs distributed across 13 phases based on percentage allocations of the total implementation cost. The contract term includes Years 1 through 3 with renewal options for Years 4 and 5. Respondents must complete the cost proposal exactly as specified, with all monetary amounts in U.S. currency limited to two decimal places, and the proposal must be signed by an individual with authority to bind the respondent.
The pricing structure includes multiple recurring and one-time fee components: a Base License Fee for back-office usage supporting up to 150 named users, a Base License Fee for an online portal supporting up to 8,000 annual users, a Base License Fee for mobile inspection supporting up to 150 named users, Hosting (SaaS) fees, and Maintenance & Support fees, all of which begin upon the State's written acceptance of the go-live phase and are prorated accordingly. The cost proposal also requests hourly rates for Change Orders in five categories: Project Manager, Developer, Business Analyst, Database Administrator, and Trainer, with Year 1 rates remaining firm and future years subject to adjustment per the Pro Forma Contract. Additionally, a one-time Data and Document Migration fee is included. The State explicitly reserves the right to request no goods or services during any contract period, and evaluation factors provided are for scoring purposes only and do not constitute volume guarantees or minimum purchase obligations. The Solicitation Coordinator will calculate the Cost Proposal Score using the lowest evaluation cost amount from all proposals as a baseline for comparison.
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Cost Proposal
| RFP ATTACHMENT 6.3. | |||||
| COST PROPOSAL & SCORING GUIDE | |||||
| NOTICE: THIS COST PROPOSAL MUST BE COMPLETED EXACTLY AS REQUIRED | |||||
| COST PROPOSAL SCHEDULE— The Cost Proposal, detailed below, shall indicate the proposed price for providing goods or services as defined in the Scope of Services of the RFP Attachment 6.6., Pro Forma Contract, for the entire contract period. The Cost Proposal shall remain valid for at least 120 days subsequent to the date of the Cost Proposal opening and thereafter in accordance with any contract resulting from this RFP. All monetary amounts shall be in U.S. currency and limited to two (2) places to the right of the decimal point. | |||||
| Please provide your Cost Proposal cost in the provided areas below, highlighted in GREEN. | |||||
| NOTICE: | The Evaluation Factor associated with each compensable unit is for evaluation purposes only. The evaluation factors do NOT and should NOT be construed as any type of volume guarantee or minimum purchase quantity. The evaluation factors shall NOT create rights, interests, or claims of entitlement in the Respondent. | ||||
| Notwithstanding the cost items herein, pursuant to the second paragraph of the Pro Forma Contract, Section C.1. (refer to RFP Attachment 6.6.), “The State is under no obligation to request any goods or services from the Contractor in any specific dollar amounts or to request any goods or services at all from the Contractor during any period of this Contract.” | |||||
| This Cost Proposal must be signed, in the space below, by an individual empowered to bind the Respondent to the provisions of this RFP and any contract awarded pursuant to this RFP. If the individual signing this Cost Proposal is not the President or Chief Executive Officer, the Respondent must attach evidence to the Cost Proposal showing the individual’s authority to legally bind the Respondent. | |||||
| RESPONDENT SIGNATURE: | |||||
| PRINTED NAME & TITLE: | |||||
| DATE: | |||||
| RESPONDENT LEGAL ENTITY NAME: | |||||
| Goods or Services Description | Amount | State Use ONLY | |||
| (per compensable increment) | Sum | Evaluation Factor | Evaluation Cost |
(sum x factor)
| Implementation, including software installation, requirements gathering, system development and configuration, training, User Acceptance Testing, and go-live support. Total to be paid based on milestones below. | Total Implementation Cost: | 1 | |||
| Phase | Phase Description | Percentage of Total Implementation Cost | Total Cost (TBD post RFP award) | ||
| 1 | Project Management Plan | 2% | $ - 0 | ||
| 2 | Software Installation | 3% | $ - 0 | ||
| 5 | Requirements Definition Document | 5% | $ - 0 | ||
| 6 | Business Rule Conversion | 5% | $ - 0 | ||
| 7 | System Configuration | 5% | $ - 0 | ||
| 8 | Customization. | 5% | $ - 0 | ||
| 9 | User Training and Documentation | 5% | $ - 0 | ||
| 10 | System Integration and Testing | 10% | $ - 0 | ||
| 11 | User Acceptance Testing | 20% | $ - 0 | ||
| 12 | Production Data Migration | 10% | $ - 0 | ||
| 13 | Go-Live and Support | 30% | $ - 0 | ||
| Data and document Migration | One Time Fee | $ - 0 | 1 |
| Goods or Services Description | Amount | State Use ONLY | ||
| (per compensable increment) | Sum | Evaluation Factor | Evaluation Cost |
(sum x factor) YEAR 1 YEAR 2 YEAR 3 Renewal Option YEAR 4 Renewal Option YEAR 5
| Base License Fee (Back-office) for up to one hundred fifty (150) State named users, with transfer rights, to use the system for a variety of tasks and permissions, including application administration. (Note: Base License Fee payment shall begin from the date of the State’s written acceptance of go-live phase and be prorated to the end of the year in which the State accepted.) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | 1 | ||||
| / YEAR | / YEAR | / YEAR | / YEAR | / YEAR | ||||||
| Base License Fee (Online Portal), for up to 8,000 users annually to perform self-service tasks, and otherwise access information, including. | ||||||||||
| (Note: Base License Fee payment shall begin from the date of the State’s written acceptance of go-live phase and be prorated to the end of the year in which the State accepted.) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | 1 | ||||
| / YEAR | / YEAR | / YEAR | / YEAR | / YEAR | ||||||
| Base License Fee (Mobile Inspection), for up to one hundred fifty (150) State named users, with transfer rights. | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | 1 | ||||
| / YEAR | / YEAR | / YEAR | / YEAR | / YEAR | ||||||
| Hosting (SaaS) (Note: Hosting Fee payment shall begin from the date of the State’s written acceptance of go-live phase and be prorated to the end of the year in which the State accepted.) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | 1 | ||||
| / YEAR | / YEAR | / YEAR | / YEAR | / YEAR | ||||||
| Maintenance & Support (Note: Maintenance & Support Fee payment shall begin from the date of the State’s written acceptance of go-live phase and be prorated to the end of the year in which the State accepted.) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | 1 | ||||
| / YEAR | / YEAR | / YEAR | / YEAR | / YEAR | ||||||
| Change Orders—Project Manager | $ - 0 | Change Order hourly rates to remain firm for Year 1. Future years shall be adjusted in accordance with Pro Forma Contract Section C.3.c. | 1 | |||||||
| / HOUR | ||||||||||
| Change Orders—Developer | $ - 0 | 1 | ||||||||
| / HOUR | ||||||||||
| Change Orders—Business Analyst | $ - 0 | 1 | RFP Attachment 6.3. Cost Proposal Spreadsheet | |||||||
| / HOUR | ||||||||||
| Change Orders—Database Administrator | $ - 0 | 1 | ||||||||
| / HOUR | ||||||||||
| Change Orders—Trainer | $ - 0 | 1 | ||||||||
| / HOUR | ||||||||||
| EVALUATION COST AMOUNT (sum of evaluation costs above): | ||||||||||
| The Solicitation Coordinator will use this sum and the formula below to calculate the Cost Proposal Score. |
Numbers rounded to two (2) places to the right of the decimal point will be standard for calculations.
| lowest evaluation cost amount from all proposals | = |
| evaluation cost amount being evaluated | SCORE: |
| State Use – Solicitation Coordinator Signature, Printed Name & Date: |
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