RFP Attachment 1 Section L.pdf

RFP Attachment 1

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

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Section L – Instructions, Conditions and Notices to Offerors

A. Communications:

1. Any questions or comments regarding this RFP shall be submitted to:

• Amanda Lee, Contracting Officer (CO), amanda.lee.13@us.af.mil

• Satsuki Bowman, Contract Specialist (CS), satsuki.bowman.2@us.af.mil

• Matthew Foil, Contract Specialist (CS), matthew.foil@us.af.mil

2. Communications with Government representatives not listed herein, without the express written consent of the CO, may render your proposal un-awardable. Verbal questions must be summarily submitted in writing to avoid misinterpretation or confusion. Verbal questions and responses not submitted in writing are not considered binding.

3. As a part of this solicitation, an RFP for DO1 is attached (Solicitation Attachment J5). Once the Multiple Award IDIQs (no more than 8) are issued, an immediate DO for a Logistics plan, in accordance with the DO1 attachment will be issued in the amount of $1,000 per

Awardee.

4. Please submit separately for the Solicitation requirements and the DO1 requirements concurrently (Separate responses but both required at the same time).

5. Proposals must include a signed copy of the SF33 (Solicitation Document).

B. General Instructions:

To ensure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. The proposal shall be clear, concise, and include sufficient detail for effective evaluation, and respond directly to the requirements of this solicitation. Offerors are required to meet the Request for Proposal (RFP) requirements, including terms and conditions, representations and certifications, and requirements as defined in Section J of the solicitation. Failure to meet a requirement may result in an offer being ineligible for award.

Offerors must clearly identify any exception to the RFP terms and conditions and provide completely accompanying rationale. The Government will use a Highest Technically Rated with a Fair & Reasonable Price (HTR-FRP) method to evaluate the Solicitation for the IDIQ.

The subsequent Delivery Orders will be awarded on a Lowest Price Technically Acceptable

(LPTA) Per line item, basis.

If negotiations/discussions are necessary, contractors may be requested/permitted to revise their proposals, as necessary. This decision will be made based on an integrated assessment of evaluation criteria which addresses technical acceptability and past performance. The following are the Elements for consideration:

1. Criteria:

a. Contract Info (a): Signed SF33

Contract Info (b): Logistics plan in response to DO1

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Contract Info Volume 1(c): Responsibility Determinations

b. Technical Proposal Element1: Capability Statement

Technical Proposal Element 2: Quality Control Objective

c. Past Performance Information: Applicable Performance evaluations to be included

2. Content:

Offerors must submit all proposal volumes via electronic communication in accordance with this section, no later than 14 September, 2026 at 1300 CST. Offerors are cautioned to follow the instructions fully and carefully. The Government intends to evaluate proposals and award a contract without discussion but reserves the right to conduct discussions if determined necessary by the Contracting Officer. The Volume II and III - Technical

Proposal and Past Performance shall not exceed 30 pages. (Note: Volume I - Contract Info is excluded from this page limit).

Email Size Limitations and DoD SAFE:

Due to Government email server limitations, the maximum allowable email size for proposal submission is 10MB per email. Offerors are responsible for ensuring their submissions do not exceed this limit.

If an Offeror's proposal files exceed 10MB, the Offeror must request a DoD SAFE

(https://safe.apps.mil/) drop-off link from the CO and CS listed in Section L. A.

Communications. This request must be made in writing via email no later than 48 hours prior to the proposal due date to ensure the Government has sufficient time to generate and send the drop-off link.

When requesting a link, use the email subject line: [Solicitation FA248626RB004 DoD

SAFE Request]. Upload requests through DoD SAFE are active for 14 calendar days after being issued.

3. Format:

a. Proposals should be neat, indexed (cross-indexed as appropriate) and assembled in an orderly manner. The composition of each proposal should be such that extensive searching throughout the document is not required to locate and evaluate any area.

The proposal shall include sufficient information to enable evaluators to make complete analyses of the proposals.

b. Page Set-Up/Font Size/Lines on Page: Only 8 ½ x 11 inch, portrait format pages should be used for text-oriented material. Landscape (8 ½ x 11 inch) pages are acceptable for charts or graphs. Text font should be Times New

Roman (No “narrow” font versions acceptable). Font size should be 12 points with proportional spacing permitted. Type size for figures and tables should be no smaller than 8-point with proportional spacing permitted. Text may be https://www.google.com/url?q=https%3A%2F%2Fsafe.apps.mil%2F

L-3 wrapped around figures and tables. Company name and proprietary information notices should be placed on top and/or bottom margins. Single column formatting should be used; multi-column formatting is not recommended. Elaborate formats, bindings or color presentations are not desired or required.

c. Page Definition: A page is defined as one face of a sheet of paper containing information and excludes such things as blank pages, title pages, tables of contents, tabs, dividers, and indices.

d. Page Numbering: Pages in each volume should be numbered sequentially and consecutively.

e. Electronic copies shall be in a format readable by Microsoft (MS) Word 2016 (or higher), Adobe PDF, or MS Excel 2016 (or higher).

C. Specific Instructions:

The Solicitation response shall consist of three (3) separate parts: Volume I – Contract Info, Volume II – Technical Proposal and Volume III – Past Performance.

1. Volume I – Contract Info:

The Procuring Contracting Officer (PCO) has determined that Price is not a determining factor for selecting vendors for this Multiple award IDIQ program. LPTA per line item will be the method for evaluation for individual Delivery Orders once the program is established.

a. The proposal shall include a completed and signed copy of the Standard Form (SF)

33, Solicitation, Offer and Award. Offerors shall complete blocks 12 through 18 (to include CAGE Code in Block 15A). An authorized official of the firm must sign and date SF 33 in Blocks 17 and 18. In doing so, the Offeror agrees to the contract terms and conditions as written in the RFP Sections A through J.

b. The Government will review all provided information. The offeror shall submit the

Initial Delivery Order (DO) Requirement (RFP Attachment 3). The DO1 Logistics plan must include your Structure for Managerial and Oversight Costs so that they can be evaluated and established as Fair and Reasonable at the Solicitation Level. There is no pricing to submit for the basic contract requirement.

• An order will be made at the time of award of an Indefinite Quantity contract

(up to 8 awards).

• The Government shall place an initial delivery order with all offerors that have been awarded a contract. Pricing for the initial delivery order has been established as $1000 per eligible awardee evaluated.

c. Responsibility Determinations (SPRS and CMMC):

In accordance with RFO 9.1, the Contracting Officer will make a determination of

L-4 contractor responsibility prior to award utilizing existing system records and performance databases.

To be eligible for award, the Offeror must ensure their records are current in the following Department of War (DoW) systems prior to the proposal due date:

• SPRS Assessment: A current Supplier Performance Risk System (SPRS) assessment on file in accordance with DFARS 252.204-7020.

• CMMC Compliance: Cybersecurity Maturity Model Certification (CMMC)

Level 1 (or current applicable DoW minimum) self-assessment requirements met and recorded.

• The Offeror’s online Representations and Certifications record must be current within the System for Award Management (SAM). For additional information, reference https://www.sam.gov/.

The Contracting Officer will verify these system records, alongside Past Performance and Technical Capability, to determine overall responsibility.

d. The following summarizes the RFP compliance requirements for Volume I of the proposal:

• SF 33 (Completed and Signed in Blocks 12 - 18)

• Initial Delivery Order Logistics Plan (RFP Attachment 3)

• Copy of Section K (Completed representations and certifications)

• Email Containing Word/PDF/Excel documents in accordance with submission instructions

2. Volume II – Technical Proposal:

The purpose of the Technical Volume is to assess the offeror’s proposed approach to satisfy the Government’s requirements outlined in the Statement of Work (SOW)

(Attachment J-1). The offeror’s proposal will be evaluated against the criteria defined in

Section M.

To be considered for award, the offeror must submit a Technical Volume that directly addresses the following Elements:

a. Technical Proposal Element1: Capability Statement

The technical proposal shall demonstrate the ability to overhaul/rebuild components or fabricate and/or acquire various parts for the major Target Assets indicated in the SOW. To demonstrate this capability, the offeror must provide:

• A list of powertrain components they have previously overhauled; OR

• A list of parts that have been previously delivered on other contracts relevant to this https://www.sam.gov/portal/public/SAM/

L-5 requirement.

b. Technical Proposal Element 2: Quality Control Objective

The technical proposal shall demonstrate the offeror's ability to provide quality control in the circumstance where a component or part does not function, operate, or is found unserviceable upon delivery to the Government. To illustrate this objective, the offeror must provide:

• A clear resolution flowchart mapping out the proposed quality control and return/replacement process.

3. Volume III – Past Performance

a. Submit recent (within the last five years), relevant project references, complete with as much detail as possible to allow for verification (contract numbers, dollar values, client contact details) include a narrative explaining similarity to the current requirement.

4. The following summarizes the RFP proposal compliance requirements:

a. Proposal sections to be evaluated by the Government:

• Contract Info Proposal (Proposal Volume I)

• Technical Proposal (Proposal Volume II)

• Past Performance (Proposal Volume III)

b. Proposal Compliance items:

• Email Containing Word/PDF/Excel Documents

D. Additional Instructions

1. Electronic Reference Documents:

All referenced documents for this RFP are available on the Posting on the Government

Point of entry SAM.gov.

2. Formal Communications:

Offerors shall submit formal communications such as questions, requests for clarifications, and/or information concerning this RFP, by email no later than fourteen

(14) calendar days prior to the proposal due date (Monday August 31, 2026).

Questions can be emailed in accordance with Section A.

E. Relationship Between Section L: Instructions and Section M: Evaluation

Your attention is directed to the functional relationship between Section L and Section M of this

RFP. Section L provides information for the purpose of organizing the proposal and is not intended to be all-inclusive. Section M describes evaluation elements for award, to include the evaluation procedures for responsiveness to the RFP and ranking of the proposal.

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Proposals that do not contain the information requested by section L may be rejected. Since there is a functional relationship between Section L and M the proposals will address all areas identified for both sections.