RFP Attachment 0013 - CDRL Guidance.pdf

GUIDANCE ON DOCUMENTATION OF CONTRACT REQUIREMENTS LIST (CDRL)

The following information is furnished to provide guidance with respect to the abbreviations and codes utilized in various blocks of DD Form 1423, Contract Data Requirements List.

Sequence Number. This number (A001, A002) is specified by DOD components in accordance with FAR Supplement Subpart 4.71.

Title of Description of Data. This represents the title or brief description of the data.

Subtitle of Data. If the title requires further identification, a subtitle is entered.

Data Item Number (Authority). Data item number of the DID which provides the data preparation instructions.

Contract Reference. The specific paragraph number of the contract procurement request, system specification, or other applicable document which identifies the effort associated with the data item authorized above.

Requiring Office. The office that is responsible for assuring the adequacy of the data item unless this responsibility is delegated elsewhere in the contract.

DD Form 250 Requirement. This block designates the location (Contractor's facility or destination) for performance of Government inspection and acceptance. The applicable codes for inspection and acceptance are cited below. The Government activity to perform the destination acceptance task is entered in the Distribution section as the first addressee.

Code Inspection Acceptance

SS *Source(DD Form 250) *Source(DD Form 250) DD Destination(DD Form 250) Destination(DD Form 250) SD *Source(DD Form 250) Destination(DD Form 250) DS Destination(DD Form 250) *Source(DD Form 250) LT Letter of Transmittal only NO No inspection or acceptance required XX Inspection/acceptance requirements specified elsewhere in the contract.

*Source indicates Contractor's facility, Approval Code. Items of critical data requiring specified advanced written approval, such as test plans, are identified by an "A" in this field. This data requires submission of a preliminary draft prior to publication of the final document. When advanced approval is not required, this field insert ‘N/A” (not applicable).

Distribution Statement Required. The code letter corresponding to the distribution statement to be marked on the technical data item by the Contractor, in accordance with DoD Directive 5230.24 and the guidance in DoD 5010.12-M.

Frequency. The codes that appear in this block are cited below:

ATTACHMENT 0013 / RFP W519TC-25-R-0034

ANNLY Annually ASGEN As generated* ASREQ As required* BI-MO Every 2 months BI-WE Every 2 weeks DAILY Daily DFDEL Deferred Delivery MTHLY Monthly ONE/P One Preliminary ONE/R One time with revisions QRTLY Quarterly R/ASR Revision as required* SEMIA Every 6 months WEKLY Weekly XTIME** Number of time to be submitted (1TIME, 2TIMES, etc.)

*Use of these codes requires further explanation in the Remarks section to provide the Contractor with guidance necessary to accurately price the deliverable data item.

**A number must be inserted in place of the "X".

As of Date (AOD). When data it submitted only once, this block indicates the number of days the data is to be submitted prior to the end of the reporting period; e.g., "15" would place the AOD for this report as 15 days before the end of each month, quarter, or year depending on the frequency; "0" places the AOD at the end of the month, quarter, or year.

Date of First Submission. This block indicates the initial data submission date (Year/Month/Day). When the contract start date has not been established, this block indicates the number of days after the contract start date that the data is due; e.g., 30 days after contract (DAC). "DFDEL" indicates deferred delivery.

Date of Subsequent Submission/Event Identification. When data is submitted more than once, the date(s) of subsequent submission(s) is indicated in this block. Example: "Not later than (NLT) 15 days before start of production"; "45 days before First Article", etc.

Distribution and Addressees. Addressees and number of copies (draft/regular/reproducible) to be forwarded to each addressee as cited in this block. Addressees are indicated by office symbols (i.e., AMSJM-XYZ).

NOTE: It is required that data items be delivered using electronic media. Where possible electronic transmission (e-mail) is the most preferred method. Refer to the Contract Data Requirements List (CDRL), DD Form 1423 for more specific information (i.e., e-mail addresses, etc.)

For narrative kinds of reports, submission in Microsoft Word or by e-mail is acceptable.

For spreadsheets or database kinds of reports, the acceptable software packages would be Microsoft Office products, i.e., Access or Excel. If these packages are not available, the information could be forwarded using a word processing kind of document saved in a Rich Text Format (RTF).

May 22, 2025