RFP Attachment 0009 - Receiving and Weekly Report Instructions.xlsx
XLSX spreadsheet 84 KB Posted
- Solicitation number
- W519TC-25-R-0034
About this file
This file is an RFP Attachment providing detailed instructions for Receiving and Weekly Report tracking for a 5.56mm ammunition production contract. The document outlines precise reporting requirements for contractors, including mandatory tracking of ammunition lot production across multiple DODICs (Department of Defense Identification Codes): A059 (M885 Clipped Mil Pack), A062 (M885 Linked), A080 (M200 Carton Pack), AB56 (M855A1 Linked), AB57 (M855A1 Clipped Mil Pack), and AB77 (M855A1 Clipped Bulk Pack). Contractors must meticulously document production dates, lot quantities, DD250 documentation, and monthly production status, with specific instructions for formatting entries such as date representation (DD-MMM-YY), lot number formatting, and tracking cumulative production variances throughout the government fiscal year.
The associated federal contract opportunity is a Draft Request for Proposal (RFP) for a Small Caliber Second Source ammunition supplier, seeking to produce 5.56mm, 7.62mm, and Caliber .50 ammunition. The acquisition is a restricted competition limited to the United States, its outlying areas, or Canada, with a requirement that the supplier be geographically separated from the Lake City Army Ammunition Plant. The Draft RFP is currently in a feedback phase, with industry comments requested by July 18, 2025, and the final RFP scheduled for release in August 2025. The solicitation is being managed by the Department of the Army Materiel Command Contracting Command at Rock Island Arsenal.
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Rec Report Status Instructions
| Attachment 0009 RFP W519TC-25-R-0034 May 22, 2025 | RECEIVING REPORT STATUS - 5.56mm |
| DD-MMM-YY1 |
| DATE | DATE | DATE | DD250's | DD250's | DD250's | |||||||||
| DODIC2 | DD250#3 | LOT #4 | QUANTITY5 | PRODUCED6 | PRESENTED7 | SIGNED8 | CLIN9 | MILSTRIP10 | SUPP ADD11 | COMMENTS12 | PRODUCED | PRESENTED | SIGNED | |
| The contractor shall keep a running total throughout the month, then clear the file for the subsequent month. If more rows are needed for a DODIC(s), the contractor shall copy the formulas in Columns N, O, and P. |
1. Enter date of report in DD-MMM-YY Format.
2. DODIC as indicated on contract. Do not change/edit this field
3. Enter DD250 number as indicated on WAWF.
4. Enter lot number using the 13 alpha-numberic format.
5. Enter the lot quantity.
6. Date Produced: The date in which the government lot has been packed out (canned, crated, palletized).
7. Date Presented: The date in which the lot has been preseneted to the Governmnet for signature..
8. Date Signed: The date in which the Government signs the DD250 and is in USG ownership.
9. CLIN: Enter the 6-character CLIN as it appears in the contract.
10. MILSTRIP: Enter the 14-character MILSTRIP as it appears in the contract.
11. SUPPADD: Enter the 6-character supplementary address as it appears in the contract.
12. Comments: Enter remarks with respects to the ammunition lot if needed.
13. The DD250 Produced, Presented and Signed columns are calculations. Do not enter anything into these cells.
A059
| A059 TOTAL | Target | Produced | Presented | Signed |
| 0 | 0 | 0 |
A062
| A062 TOTAL | Target | Produced | Presented | Signed |
| 0 | 0 | 0 |
A080
| A080 TOTAL | Target | Produced | Presented | Signed |
| 0 | 0 | 0 |
AB56
| AB56 TOTAL | Target | Produced | Presented | Signed |
| 0 | 0 | 0 |
AB57
| AB57 TOTAL | Target | Produced | Presented | Signed |
| 0 | 0 | 0 |
AB77
| AB77 TOTAL | Target | Produced | Presented | Signed |
| 0 | 0 | 0 |
| 5.56mm | TOTAL | Target | Produced | Presented | Signed |
| ERROR:#REF! | ERROR:#REF! | ERROR:#REF! | ERROR:#REF! |
a
Weekly Production Instructions
| Weekly Production Status Report - 5.56mm | |||||||||
| DD-MMM-YY1 | |||||||||
| Monthly Plan2 | Actual3 | Cum Variance4 | Monthly Plan | Actual | Cum Variance | ||||
| Oct ‘26 | 0 | Apr ‘27 | 0 | ||||||
| The contractor shall keep a running total throughout the month, then clear the file for the subsequent month. |
1. Enter date of report in DD-MMM-YY Format.
2. Monthly Plan: Enter the monthly plan for the entire Governmnet Fiscal Year (GFY) that is on contract.
3. Actuals: Enter the monthly actuals at the end of each month throughtout the GFY
4. Cum Variance: Automated field.
5. Monthly Plan: This field is a DODIC breakout for the current month of production. The total quantity should match the monthly plan above under the month of production, i.e., if Jan '21 monthly plan is 10M rounds, the monthly plan DODIC breakout should total 10M.
6. Current Target: The total quantity the contractor estimates will be DD250'd in the current month.
7. Carryover: Quantity produced from prior month(s) that did not get signed, but will get signed in the current month.
(If there is carryover product on hold for an extended period of time, only put the carryover on the chart for the month it is anticipated to be DD250’d)
8. Produced: The quantity that has been packed out (canned, crated, palletized) in the current month.
9. DD250 Presented: The quantity that has been preseneted to the Governmnet for signature, but not signed.
10. Total Accepted: The quantity that the Government has signed in the current month.
| 11. Remarks: Any remarks the contractor would like to enter for the Government's awareness. | Nov ‘26 | 0 | May ‘27 | 0 | |||||
| Dec ‘26 | 0 | June ‘27 | 0 | ||||||
| Jan ‘27 | 0 | July ‘27 | 0 | ||||||
| Feb ‘27 | 0 | Aug ‘27 | 0 | ||||||
| Mar ‘27 | 0 | Sep ‘27 | 0 | ||||||
| 6-Mth Period 1 | 0 | 0 | 6-Mth Period 2 | 0 | 0 |
| MONTHLY PLAN5 | CURRENT TARGET6 | CARRYOVER7 | PRODUCED8 | DD250 PRESENTED9 | TOTAL | ||||
| SIGNED10 | COMMENTS11 | ||||||||
| A059 | M885, Clipped Mil Pack | ||||||||
| A062 | M885, Linked | ||||||||
| A080 | M200, Carton Pack | ||||||||
| AB56 | M855A1, Linked | ||||||||
| AB57 | M855A1, Clipped Mil Pack | ||||||||
| AB77 | M855A1, Clipped Bulk Pack | ||||||||
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
File details come from the government source that posted it. Updated .