RFP Amendment 2.pdf

This is Amendment #2 to the RFP for Food Service Operations issued by the South Dakota Board of Regents (SDBOR) for dining service management at six public universities and two university centers. The amendment, dated September 16, 2026, makes two corrections to the original RFP: it clarifies that the required Proposal Transmittal Form is located in Appendix J rather than Appendix H on Page 6, and it corrects the FY26 catering sales figure in Table 19 on Page 46 to reflect the accurate total of $335,304.54, which represents only a portion of the total catering sales for FY26. Proposals must be submitted by October 16, 2026 at 2:00 PM CST. A mandatory pre-proposal conference is scheduled for August 31, 2026 at 1:00 PM CST via Zoom, and campus site visits are available July 28 through August 6, 2026. The five-year initial contract term with four optional one-year renewals commences July 1, 2027, with finalist interviews scheduled for November 9-19, 2026 and contract award anticipated April 12-23, 2027.

Offerors may propose for individual campuses, multiple campuses, or all institutions serving approximately 18,400 meal plan students annually. Financial proposals must include separate pricing per campus covering residential meal plans, facility fees, and commissions as percentages of gross revenue from meal plans, catering, retail dining, convenience stores, summer conferences, and athletic concessions. Capital investment commitments and transition compensation for incumbent assets are required, with estimated transition costs ranging from approximately $836,000 at BHSU. Contractor-provided POS systems must be offered at no cost to the universities, which retain ownership of campus credential card systems. Evaluation prioritizes food quality and dining experience (45 technical points), operational expertise (40 points), and financial value (up to 100 points). All proposals must be signed by an authorized officer and emailed to Jessica Preister, AVP for Business Services & Auxiliary Financial Operations at jessica.preister@usd.edu, who serves as the sole point of contact for all RFP questions and communications.