RFP_8100_JNH3000_ATT_1_v1.pdf
PDF 179 KB Posted
- Attached to
- Aviation Telephone System & Services
- Solicitation number
- RFP 8100 JNH3000
- Issued by
- Texas
About this file
This is a Solicitation Cover Sheet for Request for Proposals (RFP 8100 JNH3000) issued by the City of Austin for Enterprise Telephony and Unified Communications System Replacement and Support Services at Austin-Bergstrom International Airport (AUS). The City seeks a premises-based telephony solution to provide additional capacity and enhance existing voice platform capabilities. Offers are due Thursday, August 27, 2026 at 2:00 PM CT, with offer opening scheduled for 3:00 PM CT the same day. A non-mandatory pre-offer conference will be held Thursday, July 30, 2026 at 9:00 AM CT at 3011 Employee Ave., Austin, TX 78719, Conference Room #139, with a Microsoft Teams option available for remote attendance. A site visit will follow the conference immediately. Only one authorized representative per company may attend in person; attendee names must be submitted by 12:00 PM on Wednesday, July 29, 2026. Questions must be submitted via email five business days prior to the offer due date. The solicitation was published Monday, July 20, 2026 and is available at https://www.austintexas.gov/page/solicitations and in hardcopy at Austin Financial Services-Central Procurement, 721 Barton Springs Road, Austin, TX 78704.
The complete solicitation packet includes a Scope of Work, Terms and Conditions, current configuration details, testing and acceptance criteria, exhibits addressing NDA requirements, airport VPN access, and milestone payments, plus required attachments for personnel list, feature compliance matrix, pricing, exceptions, and certifications. The NIGP commodity code is 91579 for Telecommunication Services. Primary contact is Julia Herrera, Procurement Specialist III at (512) 972-6149 or julia.herrera@austintexas.gov; secondary contact is Julia Finn, Procurement Supervisor at (512) 974-2835 or julia.finn@austintexas.gov. Questions regarding subcontractor requirements should be directed to Austin Small Minority Business Resources at (512) 974-7600 or SMBRComplianceDocuments@austintexas.gov.
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Text version
Solicitation
COVER SHEET RFP
(061720)
Revised 10/26/2023
IDENTIFICATION
Number RFP 8100 JNH3000
Title Enterprise Telephony and Unified Communications System Replacement and Support Services
Summary
The City of Austin is seeking a premises-based telephony solution that will provide additional capacity and enhance the capabilities of the existing voice platforms currently in use at the Austin-Bergstrom International Airport (AUS).
Type Request for Proposals (RFP) Version (Addenda) 0
AUTHORIZED CONTRACT PERSONS
Primary Julia Herrera, Procurement Specialist III; (512) 972- 6149;
julia.herrera@austintexas.gov
Secondary Julia Finn, Procurement Supervisor; (512) 974-2835;
julia.finn@austintexas.gov
Subcontractor Questions Austin Small Minority Business Resources; (512) 974-7600;
SMBRComplianceDocuments@austintexas.gov
Notes See Solicitation Instructions, 3.1 Authorized Contact Persons.
IMPORTANT DATES
OFFERS DUE:
Date and Time Thursday, August 27, 2026
2:00 PM CT
Notes See Solicitation Instructions, 5 Offer Submission.
OFFER OPENING:
Date and Time Thursday, August 27, 2026
3:00 PM CT
Notes See Solicitation Instructions, 5 Offer Submission.
QUESTIONS DUE:
Date and Time Five (5) business days prior to Offer Due date.
Submission Method Email Only
Notes See Solicitation Instructions, 3.2 Questions.
CITY OF AUSTIN Solicitation Cover Sheet
PRE-OFFER
CONFERENCE:
Conference (Yes/No) Yes
Mandatory (Yes/No) No
Date and Time Thursday, July 30, 2026, 9:00 AM CT
Location
3011 Employee Ave., Austin, TX 78719; Conference Room #139 Microsoft Teams Meeting Meeting ID: 292 415 234 107 225 Passcode: jY7on7Kh
Notes
The pre-offer conference will be held in person, with a TEAMS option available for those who prefer to attend virtually. Please note: Due to security requirements at AUS, only one authorized representative from each company may attend in person.
A site visit will take place immediately following the pre-offer conference.
Please send the name of the person attending in person to the authorized contract persons listed in this Solicitation Cover Sheet by 12PM on Wednesday, July 29.
PUBLISHED:
Date Monday, July 20, 2026
Available Online https://www.austintexas.gov/page/solicitations
Available Hardcopy Austin Financial Services-Central Procurement, 721 Barton Springs Road, Austin, TX 78704
SOLICITATION DOCUMENTS
Document name Pages Date Solicitation Packet – RFP 8100 JNH3000 Includes the following:
Solicitation Cover Sheet 3 July 20, 2026 Solicitation Instructions 14 July 20, 2026
Terms and Conditions 32 July 20, 2026 Scope of Work 45 July 20, 2026
Exhibit A – Current Configuration 1 July 20, 2026 Exhibit B—Testing, Commissioning, and Acceptance Criteria 5 July 20, 2026
Exhibit C – Austin Aviation NDA Form 3 July 20, 2026 Exhibit D – Airport VPN Request Form 2 July 20, 2026
Exhibit E – Milestone Payments 2 July 20, 2026 Attachment A – Personnel List—Complete and Return 1 July 20, 2026 https://teams.microsoft.com/meet/292415234107225?p=9iVSDJ54gMDI1KJgbw https://www.austintexas.gov/page/solicitations
CITY OF AUSTIN Solicitation Cover Sheet
Attachment B—Feature Compliance Matrix – Complete and Return 1 July 20, 2026 Attachment C—Pre Offer Conference Directions 2 July 20, 2026
Pricing Submittal – Complete and Return 1 July 20, 2026 Exceptions Form–Complete and Return 2 July 20, 2026
Offer and Certifications – Complete and Return 13 July 20, 2026
NIGP CODES
COMMODITY CODES:
Code Description 91579 Telecommunication Services
| Enterprise Telephony and Unified Communications System |
| Replacement and Support Services |
File details come from the government source that posted it. Updated .