RFP 44DOC-S2621 - Final~1.docx

STATE OF NEVADA

DEPARTMENT OF ADMINISTRATION

Purchasing Division 515 East Musser Street, Suite 300 │ Carson City, NV 89701 Phone: 775-684-0170 │ Fax: 775-684-0188

Solicitation: 44DOC-S2621 For

PEST CONTROL SERVICES – NORTH AND SOUTH

Release Date: 08/19/2024 Deadline for Submission and Opening Date and Time: 10/17/2024 @ 1:00 pm

Single point of contact for the solicitation:

ANNETTE MORFIN, PURCHASING OFFICER II

Phone, 775-684-0185 Email Address, amorfin@admin.nv.gov

(TTY for Deaf and Hard of Hearing, 800-326-6868 Ask the relay agent to dial, 1-775-515-5173/V.)

TABLE OF CONTENTS

APPLICABLE REGULATIONS GOVERNING PROCUREMENT

All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

SINGLE POINT OF CONTACT. Vendors and/or their representatives shall only contact the single point of contract or use the electronic procurement system regarding this solicitation until after a notice of award (NOA) has been issued. Failure to observe this restriction may result in disqualification of a proposal per NAC 333.155(3).

Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

PROJECT OVERVIEW

The State of Nevada Purchasing Division, on behalf of the Nevada Department of Corrections (NDOC), is seeking proposals from qualified vendors to provide Pest Control services as described in the scope of work and attachments. These services will be required at the following correctional facilities:

Carlin Conservation Camp (CCC) is located at 124 Suzie Creek Road, Carlin, NV 89822;

Ely State Prison (ESP) is located at 4569 N State Rd 490, Ely, NV 89301;

Lovelock Correctional Center (LCC) is located at 1200 Prison Road, Lovelock, NV 89419;

Pioche Conservation Camp (PCC) is located at 1 Hardtimes Road, Pioche, NV 89043;

Wells Conservation Camp (WCC) is located at HC 67-50, Wells, NV 89835;

Northern Nevada Transitional Housing (NNTH) is located at 225 Sunshine Lane, Reno, NV 89502;

Northern Nevada Correctional Center (NNCC) is located at 1721 Snyder Ave., Carson City, NV 89701;

Stewart Conservation Camp (SCC) is located at 1721 Snyder Ave., Carson City, NV 89701;

Casa Grande Transitional Housing (CGCH) is located at 3955 W. Russell Road, Las Vegas, NV 89118;

Florence McClure Women's Correctional Center (FMWCC) is located at 4370 Smiley Road, North Las Vegas, NV 89115;

Jean Conservation Camp (JCC) is located at 3 Prison Road, Jean, NV 89019;

High Desert State Prison (HDSP) is located at 22010 Cold Creek Road, Indian Springs, NV 89018;

Southern Desert Correctional Center (SDCC) is located at 21055 Cold Creek Road, Indian Springs, NV 89018; and Three Lakes Valley Correctional Center (TLVCC) is located at 20825 Cold Creek Road, Indian Springs, NV 89018.

2.1.1 through 2.1.8 is anticipated to be under one (1) contract and 2.1.9 through 2.1.14 is anticipated be under a separate contract.

The State intends to award a maximum of two (2) contracts in conjunction with this Request for Proposals (RFP), as determined to be in the best interests of the State. NDOC shall administer the contract(s) resulting from this solicitation. The resulting contract(s) are expected to be for a contract term of four (4) years, subject to Board of Examiners approval. Contract(s) are anticipated to begin 12/11/2024 and expire 12/31/2028.

goals and objectives

Awarded vendors will provide regularly scheduled pest control services as requested by NDOC.

This is being done to prevent and/or eliminate insects, pests and rodents from the correctional facilities listed in section 2.1.

Vendor’s proposal may be considered regionally or on a statewide basis and must identify the geographic region(s) in which services are being offered and be specific to the services being provided.

NDOC reserves the right to add and/or remove facilities/services during the contract term, upon mutual agreement of all parties.

It is NDOC’s intent to enter into a contract with an independent vendor who has similar experience in pest control services. Once the contract(s) has been signed, the awarded vendor will provide pest services to some or all of the facilities listed in Section 2.1.

The treatment service covers all common areas, ceiling to floor, including baseboards and cracks, crevices, and window areas using Integrated Pest management (IPM) methods to minimize pest impact and not expose people in common areas to any toxic pest treatment.

Typical treatment will include baiting in crack and crevice areas.

The facilities should be free of pests through scheduled services provided by the contractor.

SCOPE OF WORK

MANDATORY SITE VISITS

Site visits will be required at each facility and pre-registration is required.

No telecommunication devices including, but not limited to cell phones and PDA’s, cameras, or electronic devices of any kind will be permitted within the institutions during the mandatory site visits.

Site visit attendees cannot wear clothing similar to that of the inmates, i.e. blue jeans, blue denim shirts, blue denim jackets, blue hats, etc.

Site visits will not be required from current or recently contracted vendor(s).

MINIMUM REQUIREMENTS

These are the minimum requirements necessary to provide pest control services for insects and the prevention and/or abatement of other rodent and insect infestations including, but not limited to the following:

Pigeons, Rats, Mice, Cockroaches, Water beetles, Wasps, Spiders, Earwigs, Flying ants, and Ants.

Proposing vendors must submit a proposal which clearly states the facility they are willing to provide service to and which of 5.2.1 they are able to handle.

Aggressive pigeon abatement, as well as weed abatement and disinfection services, are needed at some of the facilities. Proposals should include suggestions for effective abatement.

AREAS OF TREATMENT

Areas of treatment may include, but are not limited to, the following:

All accessible areas of the interior and exterior of all buildings, Plumbing accesses, Pipe chase, Entry points throughout each facility, All common areas, storage areas, maintenance areas, break room, around the vending machines, and restrooms, Main and auxiliary culinary areas, Housing units, Electrical and mechanical rooms, Vault, and Lawn area, as needed.

On-call fogging for mosquitoes (May-September) on an as needed basis only with prior NDOC approval.

On-call spraying for lawn mosquitoes (May-September) on an as needed basis only with prior NDOC approval.

On-call pre-emergent and weed abatement services.

On-call disinfectant services.

On-call bedbug removal services.

PEST CONTROL/RODENT ABATEMENT SERVICES BY FACILITY

Proposals must include detailed information on the type of services to be provided for each correctional facility, based on the needs of each facility.

The awarded vendor(s) must provide all equipment, tools, and chemicals necessary to complete all contract services.

SCHEDULING OF SERVICES

Service visits are to be scheduled in coordination with the designated staff member at each facility, with a minimum of two (2) days’ notice.

Facilities in close proximity (in the same geographical area) should be scheduled together so they can be serviced on the same trip.

SERVICE INVOICE AND/OR REPORT

Upon completion of each service, a signed service report listing actual areas of treatment must be signed off as complete by the Facility Maintenance Staff.

HEALTH AND SAFETY STANDARDS

Awarded vendor(s) shall comply with all applicable federal, state and local requirements for protecting the safety of NDOC employees, offenders, building occupants, and the environment.

All applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance of this contract(s).

ADDITIONAL REQUIREMENTS

In additional to the work described in this RFP, any labor necessary to comply with Federal, State, County or Local standards, and to satisfactorily complete the work, will be performed and furnished by the awarded vendor(s).

Violation of, or conflict with any code or standard requirement must be brought to the attention of NDOC prior to submission.

No additional payment will be authorized due to labor, materials, equipment or any other extra costs necessary to meet codes, standard and regulations.

ACCESS TO NDOC FACILITIES

The awarded vendor(s) must ensure that, while at the facility, inmates do not have access to telecommunication devices in accordance with NRS 209.41 and NRS 212.165.

PREA AND BACKGROUND CLEARANCE REQUIREMENTS

Pursuant to Administrative Regulation 212, contractors/vendors are required to complete a mandatory background check annually.

At least ten (10) working days prior to beginning work each employee and/or subcontractor of the contractor who will be working under this contract and entering prison grounds are required to submit the following:

NDOC Security Regulations Acknowledgement form (DOC 047), Prison Rape Elimination Act (PREA) Contractor and Volunteer Questionnaire form (DOC 1952), Agency PREA Zero Tolerance Policy (DOC 1953), and Consent to Release of Criminal History Records form (DOC 560) for the purpose of background clearance approval.

FORMS MUST BE SENT TO:

Nevada Department of Corrections Attn: Contractor/Vendor Background Checks P.O. Box 7011, Carson City, NV 89702 Email: vendors@doc.nv.gov Emailed forms will be accepted.

Personnel convicted of a felony will not be permitted to enter a correctional facility or institution.

If a PREA allegation of sexual abuse or sexual harassment is filed by an inmate against a contracted employee, contractor or vendor including their employees and subcontractors the NDOC, Office of the Inspector General will contact the contractor, or the immediate supervisor of the contracted individual, regarding the allegation.

Based on the severity of the allegation, NDOC will have the authority to deny access of any contract employee, contractor or vendor including their employees and subcontractors, from entering any correctional facility or institution.

payment and invoices

Upon review and acceptance by the State, payments for invoices are normally made within 30-45 days of receipt, providing all required information, documents and/or attachments have been received.

Awarded vendor(s) must provide a service invoice at the end of each service call.

Invoice must be signed by an authorized facility manager/supervisor. The purpose of the signature is to provide NDOC with verification of the exact services performed.

Awarded vendor(s) must provide all applicable reports to each Facilities Supervisor, as well as the Plant Operations Manager.

SEND INVOICES FOR PAYMENT TO:

Nevada Department of Corrections (NDOC) ATTN: Accounting/Contracts – Building 89 P.O. Box 7011 Carson City, NV 89702

LICENSING AND REGISTRATION REQUIREMENTS

Awarded vendor(s) must comply with all applicable Federal, State and County Health Standards along with any and all other applicable laws and regulations. They must identify and provide verification of mandatory Federal, State and local licensing upon request.

Awarded vendor(s) will need to supply the waste release permits for the site through the waste management (dump site).

HEALTH AND SAFETY REQUIREMENTS

Services are being provided at an active correctional facility; therefore, services must be completed during the normal operation hours of each facility (generally between the hours of 8:00 AM and 3:30 PM. Hours may vary by facility.

Access is limited, and may require an escort; therefore, at the time of entry the vendor is required to bring all equipment and supplies necessary to complete the required service.

All vehicles entering and leaving the institution are subject to a thorough inspection. Individuals will also be subject to a search at any time.

Vehicles that are left unattended while inside the institution must be locked.

In accordance with NRS 209.417 and NRS 212.165, while at the facility, inmates shall not have access to telecommunication devices. No cell phones, PDA cameras, or electronic devices of any kind will be permitted within the institution.

Violation of, or conflict with any code or standard requirement, just be brought to the attention of the NDOC.

All applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this RFP.

No processes or materials shall be employed in such a manner that they will introduce hazards into occupied spaces.

Vendor(s) shall comply with all applicable federal, state and local requirements for protecting the safety of the vendor’s employees, building occupants, and the environment.

Vendor(s) and/or contract employees shall adhere to all NDOC Security Regulations, which are available in NevadaEPro on the attachments tab.

Any employees of awarded vendor(s) who are in non-compliance with the requirements to the NDOC Security Regulations will not be allowed access to the facility.

CHEMICALS/SAFETY DATA SHEETS (sDS) REQUIREMENTS

The awarded vendor(s) shall submit, to each Facility Supervisor, all SDS for all chemical products proposed to be used, prior to the start of work.

All chemicals used must meet the Environmental Protection Agency (EPA) requirements.

The contractor(s) shall at all times maintain on site a copy of all current SDS documentation and safety certifications.

ADDITION/DELETION OF EQUIPMENT, FACILITIERS AND SERVICES

NDOC reserves the right to add new equipment after successful installation and start-up, and/or facilities to the contract. Should the NDOC determine that additional equipment and or facilities need to be added to the contract, price quotes will be obtained from the awarded vendor(s).

Should a facility increase or decrease in size or equipment be necessary, price quotes shall be obtained for the modification from the contractor servicing that facility.

Upon notification to the contracted vendor, the Facility service or equipment may be terminated when such services are no longer required during the contract period.

ATTACHMENTS

ATTACHMENTS INCORPORATED BY REFERENCE. To be read and not returned.

Terms and Conditions for Services

ATTACHMENTS FOR REVIEW. To be read and not returned (unless redlining).

Contract Form Insurance Schedule

PROPOSAL ATTACHMENTS. To be completed and returned.

Cost Schedule Proposed Staff Resume Reference Questionnaire Attachments for Signature

Vendor Information Response Vendor Certifications Certification Regarding Lobbying Confidentiality and Certification of Indemnification

ATTACHMENTS TO BE SUBMITTED PRIOR TO SITE VISITS AND TO BE TAKEN TO SITE VISIT

Facility Tour Registration Form Contractor and Volunteer PREA Questionnaire Form Contractor Background Check Application PREA Zero Tolerance Policy and Reporting Security Acknowledgement Form

TIMELINE

QUESTIONS. All questions regarding this solicitation shall be submitted using the Bid Q&A feature in NevadaEPro.

TIMELINE. The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

EVALUATION

Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165.

Proposals shall be kept confidential until a contract is awarded.

In the event the solicitation is withdrawn prior to award, proposals remain confidential.

The evaluation committee is an independent committee established to evaluate and score proposals submitted in response to the solicitation.

Financial stability shall be scored on a pass/fail basis.

Proposals shall be consistently evaluated and scored based upon the following factors and relative weights.

Cost proposals will be evaluated based on the following formula.

Cost Factor Weight x (Lowest Cost Submitted by a Vendor / Proposer Total Cost) = Cost Score

NEVADA-BASED BUSINESS PREFERENCE

The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.

Nevada-based business is defined in NRS 333.3352(1).

The term ‘principal place of business’ has the meaning outlined by the United States Supreme Court in Hertz Corp v. Friend, 559 U.S. 77 (2010), typically meaning a business’s corporate headquarters.

To claim this preference a vendor must indicate it on their vendor account and submitted Quote in NevadaEPro.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

INVERSE PREFERENCE

The State applies an inverse preference to vendors that have a principal place of business in a state other than Nevada and that state applies an in-state preference not afforded to Nevada based vendors, pursuant to AB28 passed in the 81st session of the Nevada Legislature.

The amount of the inverse preference is correlated to the amount of preference applied in the other state.

Vendors who meet this criterion must indicated it on their submitted Quote in NevadaEPro.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

MANDATORY MINIMUM REQUIREMENTS

Pursuant to NRS 333.311 a contact cannot be awarded to a proposal that does not comply with the requirements listed in this section. Proposal shall include confirmation of compliance with all mandatory minimum requirements.

NEVADA LAW AND STATE INDEMNITY. Pursuant to NRS 333.339, any contract that is entered into may not: (1) Require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) Require the State to indemnify another party against liability for damages.

NO BOYCOTT OF ISRAEL. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a proposal or bid, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

INDEMNIFICATION. Required contract terms on Indemnification: "To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend, not excluding the State’s right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of any breach of the obligations of Contractor under this contract, or any alleged negligent or willful acts or omissions of Contractor, its officers, employees and agents. Contractor’s obligation to indemnify the State shall apply in all cases except for claims arising solely from the State’s own negligence or willful misconduct. Contractor waives any rights of subrogation against the State. Contractor’s duty to defend begins when the State requests defense of any claim arising from this Contract."

LIMITED LIABILITY. Required contract terms on Limited Liability: "The State will not waive and intends to assert available NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. Damages for any State breach shall never exceed the amount of funds appropriated for payment under this Contract, but not yet paid to Contractor, for the Fiscal Year budget in existence at the time of the breach. Contractor’s tort liability shall not be limited."

CONTRACT RESPONSIBILITY. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

DATA ENCRYPTION. State IT requires that data be encrypted in transit and in rest.

STATESIDE DATA. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.

NEVADA BUSINESS LICENSE. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b).

DISCLOSURE. Each vendor shall include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

CRITICAL ITEMS

In addition to the Scope of Work and Attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring the proposal. Vendor proposal should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Proposals that fail to sufficiently respond to these items may be considered non-responsive.

CONTRACT FORM. The State strongly prefers vendors agree to the terms of the attached Contract Form as is. Ability to agree to contract terms is a high priority to the State. Vendors who cannot agree to the contract as is must include a redlined Word version of the attached Contract Form with their proposal response. To the extent a vendor has prior contractual dealings with the State, no assumption should be made that terms outside those provided herein have any influence on this project.

INSURANCE SCHEDULE

The State strongly prefers vendors agree to the terms of the attached Insurance Schedule as is. Vendors who cannot agree must explain which areas are causing non-compliance and attach a red line if necessary.

Awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract.

Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of the required insurance coverages.

Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.

VENDOR BACKGROUND

Company background/history and why vendor is qualified to provide the services described in this solicitation.

Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public and/or private sector.

VENDOR STAFF RESUMES

A resume shall be included for each proposed key personnel, see Proposed Staff Resume.

A resume shall also be included for any proposed key subcontractor personnel.

SUBCONTRACTORS

Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this solicitation. This does not include third parties who provide support or incidental services to the contractor.

Proposal should include a completed Vendor Information Response form for each subcontractor.

Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

Vendor proposal shall identify specific requirements of the project for which each subcontractor shall perform services.

How the work of any subcontractor(s) shall be supervised How channels of communication shall be maintained How compliance with contracts terms and conditions will be assured Previous experience with subcontractor(s)

VENDOR FINANCIAL INFORMATION

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

This information should be submitted as a separate attachment, flagged as confidential in NevadaEPro.

Proposing vendor shall provide the following financial information and documentation:

Dun and Bradstreet Number Federal Tax Identification Number

BUSINESS REFERENCES

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

Vendors shall provide a minimum of three (3) business references from similar projects performed for private and/or public sector clients within the last five (5) years, see Reference Questionnaire.

The purpose of these references is to document relevant experience and aid in the evaluation process.

Business references should return Reference Questionnaire directly to Single Point of Contact via email.

Business references will not be accepted directly from proposing vendor.

Business references shall not be requested from the soliciting agency.

The State will not disclose submitted references, but will confirm if a reference has been received.

The State reserves the right to contact references during evaluation.

SUBMISSION CHECKLIST

This section identifies documents that shall be submitted to be considered responsive. Vendors are encouraged to review all requirements to ensure all requested information is included in their response.

Proposals must be submitted as a Quote through NevadaEPro, https://NevadaEPro.com.

Vendors are encouraged to submit a single file attachment per proposal section if possible.

Technical proposal information and Cost proposal information shall not be included in the same attachment.

Cost proposal attachment shall not be flagged as confidential in NevadaEPro.

Additional attachments may be included, but are discouraged and should be kept to a minimum.

TECHNICAL PROPOSAL

Title Page Table of Contents Response to Mandatory Minimum Requirements Response to Critical Items Response to Scope of Work Proposed Staff Resumes Other Informational Material

PROPRIETARY INFORMATION. If necessary. Attachment should be flagged confidential in NevadaEPro.

Title Page Table of Contents Trade Secret information, cross referenced to the technical proposal

COST PROPOSAL

VENDOR FINANCIAL INFORMATION. Attachment should be flagged confidential in NevadaEPro.

SIGNED ATTACHMENTS

Vendor Information Response Vendor Certifications Confidentiality and Certification of Indemnification Certification Regarding Lobbying

OTHER ATTACHMENTS. If necessary, not recommended.

REFERENCE QUESTIONNAIRES. Not submitted directly by vendor.

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