RFP 44DOC-S2415 Monitoring of Water and Wastewater Systems Final.docx

STATE OF NEVADA

DEPARTMENT OF ADMINISTRATION

Purchasing Division 515 East Musser Street, Suite 300 │ Carson City, NV 89701 Phone: 775-684-0170 │ Fax: 775-684-0188

Solicitation: 44DOC-S2415 For

MONITORING/MANAGEMENT OF WATER AND WASTEWATER SYSTEMS

Release Date: 09/28/2023 Deadline for Submission and Opening Date and Time: 11/09/2023 @ 1:00 pm

Single point of contact for the solicitation:

ANNETTE MORFIN, PURCHASING OFFICER II

Phone, 775-684-0185 Email Address, amorfin@admin.nv.gov

(TTY for Deaf and Hard of Hearing, 800-326-6868 Ask the relay agent to dial, 1-775-515-5173/V.)

TABLE OF CONTENTS

APPLICABLE REGULATIONS GOVERNING PROCUREMENT

All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

SINGLE POINT OF CONTACT. Vendors and/or their representatives shall only contact the single point of contract or use the electronic procurement system regarding this solicitation until after a notice of award (NOA) has been issued. Failure to observe this restriction may result in disqualification of a proposal per NAC 333.155(3).

Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

PROJECT OVERVIEW

The State of Nevada Purchasing Division, on behalf of the Nevada Department of Corrections (NDOC) is seeking proposals from qualified vendors to provide Monitoring/Management of Water and Wastewater Systems services statewide as described in the scope of work and attachments.

The State intends to award one (1) contract in conjunction with this Request for Proposals (RFP), as determined in the best interests of the State. NDOC shall administer contract(s) resulting from this solicitation. The resulting contract is expected to be for a contract term of four years, subject to Board of Examiners approval. The contract term will be from February 14, 2024 through February 28, 2027.

AGENCY BACKGROUND

NDOC is required to comply with all State mandated testing and reporting for both water and wastewater.

GOALS AND OBJECTIVES

These services will include the monitoring and testing of water systems and operations management of wastewater systems for the following facilities which are located throughout the State:

Lovelock Correctional Center (LCC) Carlin Conservation Camp (CCC) Wells Conservation Camp (WCC) Ely State Prison (ESP) Pioche Conservation Camp (PCC) Jean Conservation Camp (JCC) High Desert State Prison (HDSP) Southern Desert Correctional Center (SDCC) Three Lakes Valley Conservation Camp (TLVCC)

The contracted vendor shall conduct operations based on site requirements, as well as, all testing in accordance with all operational standards and guidelines mandated by the Nevada Division of Environmental Protection.

The contracted vendor will be required to provide all labor, materials and bear the expenses for all treatment chemicals, cleaning supplies, as well as water and wastewater samples and laboratory analysis.

The cost of re-sampling due to delays or improper sampling will be the responsibility of the contract vendor.

Should there be issues; the contracted vendor must be available to meet with regulatory agency personnel or inspectors.

The contracted vendor must be available for phone assistance twenty-four (24) hours a day, seven (7) days a week, for emergencies.

Emergency response time must be stated in the proposing vendor’s response.

In addition, the proposing vendor’s response must also state a response time to be on-site from time of call out.

NDOC realizes the need to obtain a minimum expertise in wastewater management at each NDOC facility location.

NDOC requests the proposing vendors propose a plan to train staff to handle basic issues that may occur at their facility.

NDOC reserves the right to add and/or delete facilities/services during the contract term, upon mutual agreement between the contracted vendor and NDOC.

SCOPE OF WORK

WATER SYSTEM REQUIREMENTS

All proposals must meet current NDEP requirements for regulatory compliance and documentation.

Current requirements in place for Rural Camps consisting of PCC, WCC, CCC and are as follows:

Monthly site visits

Monthly water system requirements for rural camps. These are the minimum requirements as required by the Bureau of Safe Drinking Water (BSDW).

Test water softeners and check salt inventory, Check captive air tanks, Verify proper booster pumps operations, Check lag pump operation, Check chlorination system and chemical feed pump, Check chlorine residual and record, Check for proper valve positions in mechanical buildings, and Check fire pump system: Breaker position, jockey pump operation/settings and pressure readings/settings.

Check captive air tanks and adjust pressure settings if necessary. Notify NDOC Chief of Plant Operations, facility staff and Camp Lieutenant of any problems in writing.

Check disinfection systems and chemical dosage. Contracted vendor will be required to supply any disinfections chemicals that are needed.

Test pH and chlorine residual as required and refill as necessary.

Prepare log sheets as requested by NDOC, NDEP and the NDOC Chief of Plant Operations.

Collect and transport all samples required by NDEP to a certified laboratory. This will be done at the contracted vendor’s expense. Prepare proper chain of custody documentation for sample tracking. The Chief of Plan Operations must be copied on all NDEP communications, lab tests and reports.

Heating and cooling water (loop systems inspections will be reviewed, including expansion tanks and chemical addition. Check relief valves and makeup water use.

Inspect booster station pump, and Inspect operation of water softeners. Test softened water output for proper function. Make any adjustments that are required and provide written documentation of specified items. Provide written documentation of water quality (concentrations).

Quarterly site visits – These are the minimum requirements as required by the BSDW.

Quarterly tank inspection both inside and outside, including visual verification of water level and written documentation, Quarterly tank vent screen inspection and written documentation, Well inspection, including piping, controls/instrumentation, and other items as required, written documentation must be provided in quarterly reports, Verify that maintenance tasks are being completed as scheduled, Check captive air tanks and adjust pressure settings if necessary. Notify Chief of Plant Operation, facility staff and Camp Lieutenant of any problems in writing, Check disinfection systems and chemical dosage. Contracted vendor will be required to supply any disinfection chemicals that are needed, Test pH and chlorine residual as required and refill as necessary, Prepare log sheets as requested by NDOC, NDEP and the Chief of Plant Operations, Collect and transport all samples required by NDEP to a certified laboratory. This will be done at the contracted vendor’s expense. Prepare proper chain of custody documentation for sample tracking. The Chief of Plant Operations must be copied on all NDEP communications, lab tests and reports.

Heating and cooling water (loop) systems inspections will be reviewed, Inspect booster station pump, Inspect operation of water softeners. Test softened water output for proper function. Make any adjustments that are required and provide written documentation of specified items. Provide written documentation of water quality (concentrations), Visually inspect and log the amount of “Freeboard” on treatment ponds and note any liner defects, and Prepare quarterly report detailing findings of each inspection for submission to Chief of Plant Operations, facility staff and/or Camp Lieutenant.

Annual site visits which will be done at the time of the quarterly site visit.

Check potable well static levels, and Provide written documentation to the Chief of Plant Operations, facility staff and/or Camp Lieutenant.

Water System Requirements specific for LCC are as follows:

Bi-monthly site visits six (6) per quarter will include:

Collecting total bacterial samples and transporting them to a certified laboratory as required by NDEP.

Monthly site visits three (3) per quarter will include:

Collecting total bacterial samples and transporting them to a certified laboratory as required by NDEP, and Water system and well inspection.

Quarterly site visits will include checking:

The water storage reservoir, and The storage reservoir screening for proper protection.

Semi-annual site visits which will be done at the time of the quarterly site visit will include:

Checking the Booster Pump Stations, Record hour meter reading, Grease pumps, and Record amperage readings.

Annual site visits which will be done at the time of the quarterly site visits will include:

Checking the overflow tank to skim surface, and Verifying that all tank level alarms are working properly.

Water system requirements specifications for ESP are as follows:

Bi-monthly site visits six (6) per quarter will include:

Collect total bacterial samples and transport them to a certified laboratory as required by NDEP.

Monthly site visits three (3) per quarter will include:

Collect total bacterial samples and transport them to a certified laboratory as required by NDEP, and Water system and well inspection.

Quarterly site visits will include:

Check water storage reservoir, and Check storage reservoir screening for proper protection.

Semi-annual site visits which will be done at the time of the quarterly site visit will include:

Check the well (1 & 2) operation, Record flow meter and hour meter reading, Grease pumps, and Record amperage readings and statis water levels.

Annual site visits which will be done at the time of the quarterly site visit will include:

Check the overflow tank to skim surface, Verify all tank level alarms are working properly, and Verify valve exercising.

Water System specifications and requirements for HDSP, SDCC and TLVCC are as follows:

The systems have the following components:

Four (4) domestic production wells, a chlorine operation, Four (4) storage tanks, Two (2) re-injection wells, and Two (2) pump houses containing two (2) pumps each.

The contracted vendor will manage the required monthly tests for, JCC, HDSP, SDCC and TLVCC and all requirements of Discharge Monitoring Reports (DMR’s) will be prepared and submitted to NDEP as outlined below.

Bi-Annual site visits which will be done at the time of the quarterly site visit in addition to working with NDOC staff, on a monthly basis to perform the following:

During quarterly visits, assist NDOC with collection and transport of total bacterial samples and transport to a certified laboratory as required by NDEP, Facility inspection/tour of water systems will be conducted with on-site personnel, Meter readings/data collection, Coordinate compliance sample tracking, collections and transport, On-site well and tank inspection, Review well production and operating logs, Photo documentation with observations and recommendations, Monitor on-site testing for residual chlorine, Documented onsite meter calibration for testing chlorine residual, Provide appropriate level of certified operation treatment/distribution, Monitor distribution system, Assist NDOC with monitoring and adjustment of disinfection chemicals as needed, Compliance assistance during water quality issues, i.e. boil water or manage additional treatment, and Telephone and written correspondence with regulatory agencies.

Wastewater System for Rural Camps –, WCC, , CCC, , JCC and PCC are as follows:

Review all facility Discharge Permits and provide an operations plan that will meet NDOC’s needs, as well as, all other State agency requirements, test compliance and documentation.

Unless otherwise specified, the contracted vendor will be the Responsible Operation in Charge. Below are listed current requirements for Rural Camps –, CCC and WCC.

Weekly site visits twelve (12) per quarter will include:

Check lift station operation, Run plant operational control testing, Check operating depth of reactors, Collect samples, Check aerator operation, Adjust aerator time settings/decant run times, Waste sludge as needed, Check effluent quality, Observe site conditions, Adjust chemical feed systems (methanol), Record readings, levels, etc., and Prepare and review weekly log sheets with plant site personnel.

Monthly site visits three (3) per quarter will include:

Check piezometers, record and report, Calculate flow rates, Review plant records, Turn in logs to Chief of Plant Operations and regulators as required by the permit, Collect and transport compliance samples on a timely basis and during regular site visits. Samples will be transported to the nearest available certified laboratory to ensure sample integrity and preservation. Prepare proper chain of custody documentation as required by the permit, Record flow meter readings, calibrate pumping facilities and record prison population and staff to determine flow values for compliance, which will be included in the quarterly report, Inspect and verify operation of lift stations, and Review the operation of the system with camp personnel as required for proper operation.

Quarterly site visits will include:

Check the leach field operation by observing surface vegetation, proper field distribution and piezometer levels. Inspect transfer structures, rotate fields and keep accurate records and provide written notification of problems or potential problems, Inspect septic tanks for proper operating level, sludge and matt depths, corrosion, structure integrity, inlet/outlet structures and their general condition. Advise the responsible camp personnel and the Chief of Plant Operations as to when sludge removal is required and oversee pumping of tanks in conjunction with the requirements of the respective contract(s).

Check all manholes, valves, transfer structures, controls, pumps and other mechanical equipment. Provide written notification of any problems or potential problems in the report.

Inspect all grease traps. Advise responsible plant site personnel and the Chief of Plant Operations on servicing requirements.

Prepare a quarterly report that outlines system operations, and any system deficiencies recommendations as to the possible corrective action. Submit to Facility Supervisor/Camp Lieutenant and the Chief of Plant Operations.

All requirements of Discharge Monitoring Reports (DMRs) will be prepared and submitted to the responsible Facility Supervisor/Camp Lieutenant and the Chief of Plant Operations. Letters of explanation will be provided to the Chief of Plant Operations for any discharge violation that may occur.

Sample monitoring wells as required by the permit.

The contracted vendor will act as the Operator in responsible charge.

The contracted vendor will prepare and submit the quarterly discharge monitoring reports for the facilities using the online Internet Discharge Monitoring Report (NETDMR) system. Reports are to be approved the NDOC Chief of Plant Operations before final submittal to NDEP.

Record the staff gauge and piezometer readings. Report any changes to Facility Supervisor/Camp Lieutenant and Chief of Plant Operations.

Verify the septic tank and grease trap pumping was performed satisfactorily. Coordinate and witness to ensure that they performed properly. If there are any issues, notify the Chief of Plant Operations.

Change lower oil, air filters and belts as needed.

Annual Site Visits which will done at the time of the quarterly site visit will include:

Provide any photos that are required by the permits, and Provide an annual graphic representation of any monitored constituents as required by the NDEP Discharge Permits.

Wastewater system requirements for Rural Camps –, PCC and JCC are as follows:

Monthly site visits, three (3) per quarter will include:

Collect and transport compliance samples every three (3) months. Samples will be transported to the nearest available certified laboratory to ensure sample integrity and preservation. Prepare the proper chain of custody documentation.

Record flow meter readings, calibrate pumping facilities and record prison population and staff to determine flow values for compliance, which will be included in the quarterly report.

Check the leach field operation by observing surface vegetation, proper field distribution and piezometer levels. Inspect transfer structures, rotate fields and keep accurate records and provide written notification of any problems or potential problems.

Inspect the septic tanks for proper operating level, sludge and matt depths, corrosion, structure integrity, inlet/outlet structures and general condition. Advise Facility Supervisor/Camp Lieutenant and the Chief of Operations.

Verify that septic tank and grease trap pumping was performed satisfactorily per the pumping contract. Coordinate and oversee pumping of tanks in conjunction with requirements of the respective contract(s). If there are any issues, notify the Chief of Plant Operations.

Check all manholes, valves, transfer structures, controls, pumps and other mechanical equipment. Provide written notification of any problems or potential problems to the Chief of Plant Operations.

Inspect grease traps. Advise Facility Supervisor/Camp Lieutenant and the Chief of Plant Operations on servicing requirements.

Prepare a quarterly report that outlines system operations, and any system deficiencies recommendations as to possible corrective action. Submit the quarterly report to the Facility Supervisor/Camp Lieutenant and the Chief of Plant Operations.

All requirements of DMRs will be prepared and submitted to the Facility Supervisor/Camp Lieutenant and the Chief of Plant Operations. Letters of explanation will be provided for any discharge violation that may occur.

The contracted vendor will act as the certified operator in charge.

Contracted vendor will sign the DMR report sheets for the facilities before submitting them to NDEP they also will forward a copy to the Facility Supervisor/Camp Lieutenant and the Chief of Plant Operations.

Record staff gauge and piezometer readings. Report any changes to the Facility Supervisor/Camp Lieutenant and the Chief of Plant Operations.

Review weekly log sheets prepared by camp personnel.

Verify the septic tank and grease trap pumping was performed satisfactorily. Coordinate with NDOC and witness to ensure they were performed properly. If there are any issues, note them to the Chief of Plant Operations.

On the 3rd quarter visit, provide photos in the quarterly report to illustrate the condition of the facilities.

Annual site visits which will be done at the time of the quarterly site visit will include:

Provide photos are required by the permits.

Provide annual graphic representation of monitored constituents as required by NDEP discharge permits.

SEWAGE SYSTEM REQUIREMENTS SPECIFIC FOR LCC

Proposing vendors should review the facility Discharge Permit and provide an operations plan that will meet NDOC’s needs, as well as all other State agency requirements, test compliance and documentation.

Unless otherwise specified, the contracted vendor will be the Certified Operator in Charge. Listed below are the current requirements.

Bi-Monthly site visits six (6) per quarter will include:

Collect and transport compliance samples twice a month to a certified laboratory. Samples will be transported in a timely manner to a certified laboratory to ensure sample integrity and preservation. The contracted vendor will prepare the proper chain of custody documentation.

Record flow meter readings, pond depths, and Rapid Infiltration Basin (RIB) staff readings.

Measure pH, temperature and dissolved oxygen levels in each aerated treatment pond.

Visually inspect the following:

Self-cleaning bar screen, Parshall flume and transducer, Aerated ponds, Transfer manholes, Storage Ponds, Outlet/control manhole, Effluent lift station and charts, and Effluent meter and infiltration basis (RIB’s).

Check aerator operation. Adjust aerator run times to maintain proper plant operation. Advise and assist NDOC site staff on any needed repairs. Ensure the repaired aerators are placed back into service.

Lubricate self-cleaning bar screen sleeve bearings.

Review daily and weekly plant records and discuss any problems with NDOC facility site personnel.

Based on information collected during visits and plant analysis results, provide any recommendations as needed to NDOC facility site personnel and Chief of Plant Operations.

Quarterly site visits will include:

DMRs will be prepared and submitted to the Chief of Plant Operations and NDEP. A letter of explanation will be provided for any discharge violation that may occur.

The contracted vendor will act as the certified operator in charge. Contracted vendor will sign the DMR report sheets for the facilities before submitting them to NDEP and will forward a copy to the NDOC office.

Check and record aerator amperage readings.

Check and record effluent pump amperage readings, discharge pressures and flow rates.

Lubricate self-cleaning bar screen drive roller chain, channel grinder grease fittings and aerator motor.

Transport monitoring well samples to a certified laboratory for analysis. Measure monitoring well static water levels. Sample monitoring wells as required.

Alternate RIB’s.

Semi annual site visits which will be done at the time of the quarterly site visit will include:

Drain and replace oil in the self-cleaning bar screen right angle gear reducer.

Exercise the gate valves.

Annual site visits which will be done at the time of the quarterly site visit will include:

Lubricate effluent pump bearings and motors.

Take photographs of treatment ponds, storage ponds and infiltration basis as required by the NDEP permit.

Measure the pond sludge depths.

Help to recalibrate influent flow meter.

Help to recalibrate outlet/control manhole depth transducer.

Perform water balance across the treatment plant.

SEWAGE SYSTEM REQUIREMENTS SPECIFIC FOR ESP

Proposing vendors should review the facility discharge permit and provide an operations plan that will meet NDOC’s needs, as well as all other State agency requirements, test compliance and documentation.

Unless otherwise specified, the contracted vendor will be the certified operator in charge. Listed below are the current requirements.

Bi-monthly site visits six (6) per quarter will include:

Collect and transport compliance samples. Samples will be transported in a timely manner to a certified laboratory to ensure sample integrity and preservation. The contracted vendor will prepare the proper chain of custody documentation.

Record flow meter readings, pond depths, and RIB staff readings.

Measure nitrate, ammonia, pH, temperature and dissolved oxygen levels in each aerated treatment pond.

Visually inspect the following for the Biological Nutrient Removal (BNR) fixed-film treatment plant and headworks:

Proper blower operation, Proper air distribution, Proper flow distribution, Recycle pump(s) operation, Presence of excessive debris, Evidence of failed diffusers, Evidence of excessive solids retention, Proper operation of submersible waste pump, Proper dissolved oxygen levels, Proper nitrate and ammonia values, Proper media placement and dead spots, Self-cleaning bar screen, Parshall flume and transducer, Transfer manholes, and Outlet/control manhole.

Check polishing pond aerators to maintain proper plant operation. Check pond levels and overall pond conditions. Check RIB operation and rotation.

Review daily and weekly plant records and discuss any problems with the plant site personnel.

Quarterly site visits will include:

DMRs will be prepared and submitted to the Chief of Plant Operations, site supervisor and NDEP. Letters of explanation will be provided for any discharge violation that may occur.

The contracted vendor will act as the certified operator in charge. The contracted vendor will prepare and submit the quarterly discharge monitoring reports for the facilities using the online NETDMR system. Reports are to be approved by the NDOC Chief of Plant Operations before the final report is submitted to NDEP.

Assist NDOC with lubrication of self-cleaning bar screen drive roller chain, channel grinder grease fittings and aerator motor.

Transport the monitoring well samples to a certified laboratory for analysis. Measure monitoring wells static water levels. Sample both monitoring wells as required.

Semi-annual site visits which will be done at the time of the quarterly site visit will include:

Verifying the draining and replacement of oil in self-cleaning bar screen right angle gear reducer.

Exercise the gate valves.

Annual site visits which will done at the time of the quarterly site visit will include:

Take photographs of treatment ponds, storage ponds and infiltration basis as required by the NDEP permit.

Measure the pond sludge depths.

Verifying that the tank level alarms are working properly.

SEWAGE SYSTEM REQUIREMENTS FOR, SDCC, TLVCC, HDSP, AND JCC

Vendors should review all facility discharge permits and provide an operations plan that will meet NDOC needs, as well as, all other State agency requirements, test compliance and documentation.

Unless otherwise specified, the contracted vendor will be the certified operator in charge. Listed below are the current requirements.

Quarterly site visits will include:

A facility inspection/tour of the wastewater systems will be conducted with NDOC facility onsite personnel, Meter readings/data collection, Check and record flow meter/totalizer, Compliance sample tracking, collection and transport, Photo documentation with observations and recommendations, Pond inspection and review/control of effluent disposal site operations, Check pond rotation schedule, Check RIB rotation schedule, Check pond levels, Check plant maintenance requirements, Run control tests for pH, dissolved oxygen and temperature, including additional control (non-compliance)_ testing on ponds 2 and 3 for CBOD, TSS and pH.

Assist NDOC with aerator adjustment, Headworks/mechanical screen inspection, Provide appropriate level of certified operation treatment/distribution, Transport sample bottles to site as needed to ensure adequate supply, Compliance assistance during water quality issues, i.e. boil water, Telephone and written correspondence with regulatory agencies, and, Report to the required regulatory agencies.

NDOC IS OPERATING UNDER THE FOLLOWING WASTEWATER TREATMENT PLANT GROUNDWATER DISCHARGE PERMITS

Pioche Conservation Camp (PCC) – Permit #NS0094017, and Jean Conservation Camp (JCC) – Permit #NS0080002, Wells Conservation Camp (WCC) – Permit #NS0093016, Carlin Conservation Camp (CCC) – Permit #NS0087066 Ely State Prison (ESP) – Permit #NS0087034, Lovelock Correctional Center (LCC) – Permit NS0090053, and Southern Desert Correctional Center (SDCC) also includes High Desert State Prison (HDSP) and Three Lakes Valley Conservation Camp (TLVCC) – Permit #NS0000025.

ADMINISTRATIVE/CLERICAL/COMPLIANCE SUPPORT REQUIREMENTS FOR ALL FACILITIES

Reporting to the required regulatory agencies, Reporting to NDOC, Reporting to the various camps/prisons, Emergency Response will include:

Consulting with the Chief of Plant Operations, Facility Supervisor in emergencies, Include any correspondence with BSDW and NDEP when 24-hour sampling is required, Follow up on public notices, and track monitoring program for BSDW and NDEP, Correspondence and laboratory result submittals will be provided as needed, and Provide any other regulatory correspondence as needed.

Assist the Chief of Plant Operations in permit renewal applications/processing, Trip Preparation – all travel expenses included in this Scope of Work (SOW), Quarterly site visit photo reports, Site logs, DMRs, Graphing of system sampling parameters per each discharge permit, Lead/copper reports for all facilities will include:

Providing required annual testing/sampling and correspondence as needed, and Managing any violations on an as needed basis.

Chlorine residual reporting to BSDW and NDOC, Chlorine residual testing, including calibration and documentation, Gross Alpha/Beta Reports for ESP, Testing for Trihalomethanes (TTHM)/Haloacetic Acids (HAA)5 Reports, Water system waivers Consumer confidence reports are required for all facilities, On-site meetings with regulators for systems inspections, The contracted vendor is responsible for any permit failures and fines incurred as a result of contract non-compliance, Tracking of sampling requirements, Tracking of regulatory compliance, BSDW map database which is the Monitoring Assessment Program, State notifications for non-compliance issues, Sample bottle preparation and chain of custody documentation, Discharge monitoring reports, including gr4aphing and photos, Record retention/data storage, Telephone correspondence with onsite personnel, Telephone and written correspondence with regulatory agencies, Lead and copper reporting and testing as required by the permits, Disinfection Bi-Products (DBP) and CL2 reporting, Waivers, Pursuant to NRS 624 a contractor’s license is required, Attend NDEP inspections and coordinate the same, Provide documentation for the Capital Improvement Program (CIP) and Deferred Maintenance requests by the Chief of Plan Operations as they relate to this RFP’s SOW, Provide, at no additional expense to the State, four (4) years of required sampling and laboratory work as part of this RFP’s SOW, Proposing vendors should provide samples of log forms with their response, and Based on information collected during site visits and plant analysis results, provide any recommendations as needed to NDOC facility site.

Submittal of monthly meter readings for HCC and CCC to Nevada Division of Water Resources using online system.

OPERATIONS TRAINING FOR WASTEWATER PLANTS

The contracted vendor will provide a transfer of information to the Facility Supervisor/Camp Lieutenant to assist in the appropriate monitoring between the site visits.

Examples are as follows:

Lift station alarm goes off:

What does this mean to staff at the facility?

Who should they contact?

What to do in the meantime?

Aerator operation in ponds either submergences or no sound:

What should they do?

Who should they contact?

The contracted vendor should supply on-site support for emergencies or as required by NDEP.

VENDOR STAFF RESUMES

A resume must be completed for each proposed key personnel responsible for performance under any contract resulting from this RFP.

MANDATORY SITE VISIT REQUIREMENTS (Current NDOC’s Contracted Vendor is exempt from the mandatory site visits)

Prior to the mandatory site visits, each proposing vendor (the current NDOC contracted vendor is exempt from the mandatory site visits) must pre-register by submitting the following:

One (1) signed acknowledgement of NDOC Security Regulations for each employee who will be attending the site visit.

One (1) completed Facility Tour Registration Form. This is filled out for the company.

One (1) Background Clearance Application form. This will need to be filled out for each employee who will be attending the site visit.

This form may be duplicated for use by every individual visiting or working at the facility.

This form must be filled out and signed by each person entering prison grounds.

Failure to list all arrests and convictions is grounds to deny entry into the facilities.

One (1) completed PREA Contractor and Volunteer Questionnaire Form.

Pre-Registration and Background Clearance Application forms must be received no later than 10/4/2023 @ 9:00 A.M. Pacific Time. Late registration will be considered on a case-by-case basis at the discretion and approval of NDOC.

The contracted vendor will be required to submit the following completed forms for each employee who will be working on this project unless they have been previously cleared by attending the site visit. No personnel entering correctional facilities may be ex-felons.

Upon contract award, and a minimum of four (4) days prior to beginning work, the contracted vendor shall submit a completed Background Clearance Application form.

A completed NDOC Security Regulations form.

All employees of the contracted vendor entering prison grounds must strictly adhere to the NDOC Security Regulations.

A completed Prison Rape Elimination Act (PREA) Contr4actor and Volunteer Questionnaire Form.

These forms must be sent to:

Nevada Department of Corrections C/O Contracts PO Box 7011 Carson City NV 89702 Email: vendors@doc.nv.gov

Mandatory site visit attendees cannot wear BLUE clothing of any sort, this includes but is not limited to:

Blue jeans, Blue shirts, Blue denim jackets, Blue hats, etc.

Any potential vendor who is in non-compliance with the requirements of Security Regulations Acknowledgement form will not be allowed to attend the mandatory site visits.

COST

Vendors must provide total cost per facility per quarter.

Break out detailed fixed prices for all costs associated with water and wastewater costs.

Pricing must include prices for all costs associated with the responsibilities and related services of this RFP and should include all associated laboratory costs.

ATTACHMENTS

ATTACHMENTS INCORPORATED BY REFERENCE. To be read and not returned.

Terms and Conditions for Services NDOC Facility Map

ATTACHMENTS FOR REVIEW. To be read and not returned (unless redlining).

Contract Form Insurance Schedule

PROPOSAL ATTACHMENTS. To be completed and returned.

Cost Schedule NDOC Security Regulations Acknowledgement Form Proposed Staff Resume Reference Questionnaire Attachments for Signature

Vendor Information Response Vendor Certifications Certification Regarding Lobbying Confidentiality and Certification of Indemnification

ATTACHMENTS TO BE SUBMITTED PRIOR TO SITE VISITS AND TO BE TAKEN TO SITE VISIT

5.4.1 Facility Tour Registration Form

5.4.2 Contractor and Volunteer PREA Questionnaire Form

5.4.3 Contractor Background Check Application

5.4.4 PREA Zero Tolerance Policy and Reporting

5.5.5 Security Acknowledgement Form

TIMELINE

QUESTIONS. All questions regarding this solicitation shall be submitted using the Bid Q&A feature in NevadaEPro.

TIMELINE. The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

EVALUATION

Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165.

Proposals shall be kept confidential until a contract is awarded.

In the event the solicitation is withdrawn prior to award, proposals remain confidential.

The evaluation committee is an independent committee established to evaluate and score proposals submitted in response to the solicitation.

Financial stability shall be scored on a pass/fail basis.

Proposals shall be consistently evaluated and scored based upon the following factors and relative weights.

Cost proposals will be evaluated based on the following formula.

Cost Factor Weight x (Lowest Cost Submitted by a Vendor / Proposer Total Cost) = Cost Score

NEVADA-BASED BUSINESS PREFERENCE

The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.

Nevada-based business is defined in NRS 333.3352(1).

The term ‘principal place of business’ has the meaning outlined by the United States Supreme Court in Hertz Corp v. Friend, 559 U.S. 77 (2010), typically meaning a business’s corporate headquarters.

To claim this preference a vendor must indicate it on their vendor account and submitted Quote in NevadaEPro.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

INVERSE PREFERENCE

The State applies an inverse preference to vendors that have a principal place of business in a state other than Nevada and that state applies an in-state preference not afforded to Nevada based vendors, pursuant to AB28 passed in the 81st session of the Nevada Legislature.

The amount of the inverse preference is correlated to the amount of preference applied in the other state.

Vendors who meet this criterion must indicated it on their submitted Quote in NevadaEPro.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

MANDATORY MINIMUM REQUIREMENTS

Pursuant to NRS 333.311 a contact cannot be awarded to a proposal that does not comply with the requirements listed in this section. Proposal shall include confirmation of compliance with all mandatory minimum requirements.

NEVADA LAW AND STATE INDEMNITY. Pursuant to NRS 333.339, any contract that is entered into may not: (1) Require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) Require the State to indemnify another party against liability for damages.

NO BOYCOTT OF ISRAEL. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a proposal or bid, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

INDEMNIFICATION. Required contract terms on Indemnification: "To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend, not excluding the State’s right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of any breach of the obligations of Contractor under this contract, or any alleged negligent or willful acts or omissions of Contractor, its officers, employees and agents. Contractor’s obligation to indemnify the State shall apply in all cases except for claims arising solely from the State’s own negligence or willful misconduct. Contractor waives any rights of subrogation against the State. Contractor’s duty to defend begins when the State requests defense of any claim arising from this Contract."

LIMITED LIABILITY. Required contract terms on Limited Liability: "The State will not waive and intends to assert available NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. Damages for any State breach shall never exceed the amount of funds appropriated for payment under this Contract, but not yet paid to Contractor, for the Fiscal Year budget in existence at the time of the breach. Contractor’s tort liability shall not be limited."

CONTRACT RESPONSIBILITY. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

DATA ENCRYPTION. State IT requires that data be encrypted in transit and in rest.

STATESIDE DATA. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.

NEVADA BUSINESS LICENSE. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b).

DISCLOSURE. Each vendor shall include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

CRITICAL ITEMS

In addition to the Scope of Work and Attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring the proposal. Vendor proposal should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Proposals that fail to sufficiently respond to these items may be considered non-responsive.

CONTRACT FORM. The State strongly prefers vendors agree to the terms of the attached Contract Form as is. Ability to agree to contract terms is a high priority to the State. Vendors who cannot agree to the contract as is must include a redlined Word version of the attached Contract Form with their proposal response. To the extent a vendor has prior contractual dealings with the State, no assumption should be made that terms outside those provided herein have any influence on this project.

INSURANCE SCHEDULE

The State strongly prefers vendors agree to the terms of the attached Insurance Schedule as is. Vendors who cannot agree must explain which areas are causing non-compliance and attach a red line if necessary.

Awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract.

Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of the required insurance coverages.

Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.

VENDOR BACKGROUND

Company background/history and why vendor is qualified to provide the services described in this solicitation.

Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public and/or private sector.

VENDOR STAFF RESUMES

A resume shall be included for each proposed key personnel, see Proposed Staff Resume.

A resume shall also be included for any proposed key subcontractor personnel.

SUBCONTRACTORS

Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this solicitation. This does not include third parties who provide support or incidental services to the contractor.

Proposal should include a completed Vendor Information Response form for each subcontractor.

Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

Vendor proposal shall identify specific requirements of the project for which each subcontractor shall perform services.

How the work of any subcontractor(s) shall be supervised How channels of communication shall be maintained How compliance with contracts terms and conditions will be assured Previous experience with subcontractor(s)

VENDOR FINANCIAL INFORMATION

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

This information should be submitted as a separate attachment, flagged as confidential in NevadaEPro.

Proposing vendor shall provide the following financial information and documentation:

Dun and Bradstreet Number Federal Tax Identification Number

BUSINESS REFERENCES

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

Vendors shall provide a minimum of three (3) business references from similar projects performed for private and/or public sector clients within the last five (5) years, see Reference Questionnaire.

The purpose of these references is to document relevant experience and aid in the evaluation process.

Business references should return Reference Questionnaire directly to Single Point of Contact via email.

Business references will not be accepted directly from proposing vendor.

Business references shall not be requested from the soliciting agency.

The State will not disclose submitted references, but will confirm if a reference has been received.

The State reserves the right to contact references during evaluation.

SUBMISSION CHECKLIST

This section identifies documents that shall be submitted to be considered responsive. Vendors are encouraged to review all requirements to ensure all requested information is included in their response.

Proposals must be submitted as a Quote through NevadaEPro, https://NevadaEPro.com.

Vendors are encouraged to submit a single file attachment per proposal section if possible.

Technical proposal information and Cost proposal information shall not be included in the same attachment.

Cost proposal attachment shall not be flagged as confidential in NevadaEPro.

Additional attachments may be included, but are discouraged and should be kept to a minimum.

TECHNICAL PROPOSAL

Title Page Table of Contents Response to Mandatory Minimum Requirements Response to Critical Items Response to Scope of Work Proposed Staff Resumes Other Informational Material

PROPRIETARY INFORMATION. If necessary. Attachment should be flagged confidential in NevadaEPro.

Title Page Table of Contents Trade Secret information, cross referenced to the technical proposal

COST PROPOSAL

VENDOR FINANCIAL INFORMATION. Attachment should be flagged confidential in NevadaEPro.

SIGNED ATTACHMENTS

Vendor Information Response Vendor Certifications Confidentiality and Certification of Indemnification Certification Regarding Lobbying

OTHER ATTACHMENTS. If necessary, not recommended.

REFERENCE QUESTIONNAIRES. Not submitted directly by vendor.

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