RFP_26E-0325_Supporting_Contract_Documents.docx
DOCX document 32 KB Posted
- Solicitation number
- 26E-0325
- Issued by
- Maricopa County, Arizona
About this file
This supporting contract document outlines the administrative and operational requirements for vendors responding to Request for Proposal 26E-0325 issued by Mohave Educational Services Cooperative, a statewide purchasing consortium representing approximately 480 public agencies across Arizona. The RFP solicits vendors for trucks, vans, utility service bodies (including stake beds, dump bodies, flatbeds, crane or boom-lift bodies, enclosed service bodies, refrigerated boxes, water-tank units, and roll-off bodies), parts, accessories, rental vehicles, and comprehensive maintenance and service support. Acceptable manufacturers include Chevrolet, Delta, Dodge, Drake, Ford, Freightliner, GMC, Imperial, International, Hino, Isuzu, Kenworth, Knapheide, Mack, Maxon, Mercedes-Benz, Morgan, Norwood, Peterbilt, RKI, Road Clipper, Royal Truck Body, Volvo, and Winston, with provisions allowing alternate manufacturers subject to Mohave approval. The deadline for submitting questions is March 18, 2026, at 5:00 p.m. Arizona time, with proposals due by March 25, 2026, at 3:00 p.m. The contract will be awarded for an initial one-year term with four optional one-year extensions.
This document specifically establishes the organizational and contact structure vendors must provide, including firm headquarters and Arizona branch office information, purchase order and payment remittance addresses, Arizona sales tax license numbers, and designated Mohave contacts for various functions including member services, contract administration, accounting, order status, audit, reconciliation, and escalation. Vendors must also provide detailed customer support information regarding warranty and maintenance services, including facility locations, technician availability, parts inventory values, and service response times for both metropolitan and rural areas. Qualified vendors must hold current Arizona Department of Transportation new or used motor vehicle dealer licenses and maintain liability insurance with a minimum aggregate coverage of $2,000,000 plus workers' compensation insurance compliant with Arizona state statute. Pricing must be submitted using percent discounts off manufacturer prices, firm fixed prices, or a combination thereof, with Mohave's one percent administrative fee included in all quoted prices. No identified set-aside designations or incumbent vendors are noted in the procurement, and all responsive and responsible offerors meeting stated qualifications are eligible to respond.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Trucks,_Vans,_and_Utility_Service_Bodies_(New,_Used,_Maintenance,_and_Service).pdf | ||
| RFP_26E-0325_Method_of_Approach_Supplementary_Questions.docx | DOCX document | |
| RFP_26E_pricing_workbook.xlsx | XLSX spreadsheet | |
| RFP_26E-0325_Specifications.docx | DOCX document | |
| RFP_26E-0325_EDGAR_Certification.docx | DOCX document | |
| RFP_26E-0325_Current_Mohave_Members.pdf | ||
| RFP_26E-0325_Supporting_Contract_Documents.docx | DOCX document | |
| RFP_26E-0325_USDA_Form_AD-1048.docx | DOCX document | |
| RFP_26E-0325_Anti-Lobbying_Form.docx | DOCX document | |
| RFP_26E-0325_Offer_and_Acceptance_Form.docx | DOCX document |
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Text version
Supporting Contract Documents Firm Information, Order Processing, Individual Contact, and Customer Support Information
1. Contact information for firm’s headquarters:
Physical Address
Mail Address, if different
Main Phone Number
Website
2. Contact information for firm’s Arizona branch office:
Physical Address
Mail Address, if different
Main Phone Number
Website, if different Add additional contact information if firm has more than one Arizona branch office.
3. Contact information for purchase orders:
Physical Address
Email Address
Attention of
4. Payment remittance address
Attn:
City State Zip
Telephone (invoice questions)
5. Provide Arizona Transaction Privilege (sales) Tax License Number:
Do you collect city, county, and/or other local sales tax in Arizona? Yes No If yes, please check one:
| Our combined state, city, county, and/or other local sales tax rate is | % (local rate). | |
| The sales tax rate varies by the location (e.g., ship to rate). Provide additional information below: |
6. Contacts for Mohave:
Main Mohave representative contact:
(Shall be the main point of contact for members and be responsible for member information requests.)
| Title | Email address |
| Phone number | Fax |
Contract Administrator contact:
(Shall be the main point of contact for contract information requests.)
| Title | Email address |
| Phone number | Fax |
Accounting contact:
(Shall be the main point of contact for accounting issues.)
| Title | Email address |
| Phone number | Fax |
Open Order/Unresolved Invoice Report contact:
(Shall be the main point of contact regarding open orders and status reports.)
| Title | Email address |
| Phone number | Fax |
Audit contact:
(Shall be the main point of contact for audit requests and clarifications.)
| Title | Email address |
| Phone number | Fax |
Reconciliation contact:
(Shall be the main point of contact for reconciliation report requests and/or clarifications and payment of administration fees.)
| Title | Email address |
| Phone number | Fax |
Escalation contact:
(Shall be the main point of contact when an issue needs to be escalated above the main contact and/or contract administrator for the RFP/contract. This contact shall be a different individual than those named for the contacts listed above and who is authorized to make decisions for the firm.)
| Title | Email address |
| Phone number | Fax |
Provide the requested customer support information for warranty and maintenance service offered by your firm, as applicable.
Do you provide warranty and maintenance for the items in the proposal?
Yes, the following is applicable to our offer. (If yes, please provide the information below.)
No, the following is not applicable to our offer.
Describe the steps a member should take to activate a warranty and how they obtain warranty and maintenance service.
Provide the name and address of the facility that will provide warranty and maintenance service, under an awarded contract. Additionally, provide a contact person and phone number for warranty and maintenance service. If there is more than one facility, provide the names and addresses for all facilities. Attach a list if necessary.
Do you provide technical assistance via phone? Yes No If yes, provide a phone number and contact.
How many technicians are located at each warranty/service facility that would serve a Mohave contract?
What is the value of parts inventory normally on hand at each warranty/service facility that would serve a Mohave contract?
What is your service response time for metropolitan areas (e.g., Phoenix, Tucson) and rural areas?
RFP 26E-0325
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