RFP_26E-0325_Specifications.docx

Request for Proposal 26E-0325

Trucks, Vans, and Utility Service Bodies (New, Used, Maintenance, and Service)

Scope of Work Specifications

SPECIFICATIONS

Purpose of specifications: Specifications are designed to enable an offeror to satisfy a requirement for a product, material, process, or service. A specification may be expressed as a standard, part of a standard, or independent of a standard. No specification is intended to limit competition by eliminating items capable of satisfactorily meeting the requirements of the procurement. If offeror believes a specification is unnecessarily restrictive, offeror must notify Mohave prior to specified proposal due date and time.

Partial proposals: Mohave may consider partial proposals for award of a contract.

Use of brand names: Brand names, trade names, model numbers, and/or catalog numbers may be used to describe the standard of quality, performance, and other characteristics needed to meet member requirements. Use of the name of a manufacturer, brand, make, or catalog number is not intended to limit or restrict competition, nor does it restrict offeror from the submission of brand equivalent offers. However, Mohave reserves the right to decide whether alternatives are equivalent to the materials and/or equipment described in the solicitation. Mohave shall be the sole judge of equivalent quality, and Mohave’s decision shall be final.

Compliance with specifications: Offerors shall offer products, materials, processes, or services they believe meet the specifications. The fact that a manufacturer, supplier, or offeror chooses not to produce or provide product, material, process, or services to meet the specifications shall not be considered sufficient cause to adjudge the specifications as restrictive.

Additional references and definitions used for specifications: (acronyms used in the solicitation are noted in bold font below):

Arizona Department of Transportation (ADOT): www.azdot.gov Kelley Blue Book: www.kbb.com J.D. Power Official Commercial Truck Guide (NADA): https://www.nada.org/nada/consumer-vehicle-values National Highway Traffic Safety Administration (NHTSA): www.nhtsa.gov Price Digests: https://pricedigests.com/data-values/ United States Environmental Protection Agency (EPA): www.epa.gov/fueleconomy US Department of Transportation (USDOT): www.transportation.gov/trucking-and-motorcoaches

RFP 26E-0325

RFP 26E-0325

SPECIFICATION INSTRUCTIONS

Exceptions/Deviations from specifications: Offerors will respond to each numbered specification by checking the appropriate “Comply” or “Exception/Deviation*” box. “No Bid” items shall be marked as such in the appropriate “Exception/Deviation*” box. Your exceptions/deviations must be clearly explained. Reference the specification that you are taking exceptions/deviations to detail any proposed substitute language, and clearly explain how the exceptions/deviations meet or exceed specifications. Unacceptable exceptions/deviations shall remove your proposal from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions and Mohave’s decision shall be final. Details for exceptions/deviations shall be listed by specification number on the Scope of Work and Specifications Acceptance Form.

Specifications

1.1 General Specifications

1.1.01 Contract vendor shall provide the sales of new or used light-duty (Class 1, 2, or 3), medium-duty (Class 4, 5, or 6), and heavy-duty (Class 7 or 8) trucks, as well as vans and transit vans in light-duty (Class 1, 2, or 3), medium-duty (Class 4, 5, or 6), and heavy-duty (Class 7 or 8) configurations.

1.1.02 Contract vendor may offer utility service bodies of various functions to include, but not be limited to: stake beds; dump bodies; flatbeds; crane or boom-lift bodies; enclosed service bodies; refrigerated boxes; water-tank units; roll-off bodies; and custom-configured utility bodies.

1.1.03 Contract vendor may offer service, repair, and parts for trucks, vans, transit vans, and utility service bodies.

1.1.04 Contract vendor shall hold a current New Motor Vehicle Dealer license (new motor vehicles or used motor vehicles) or Used Motor Vehicle Dealer license (used motor vehicles) issued by the ADOT. Evidence of the New Motor Vehicle Dealer or Used Motor Vehicle Dealer license shall be attached in Vendor Submission 5.2.

1.1.05 Contract vendor shall maintain a valid New Motor Vehicle Dealer or Used Motor Vehicle Dealer license for the duration of the contract. Any change, modification, suspension, or loss of this license shall be reported to Mohave in writing within five (5) business days, along with a copy of the revised license, if issued.

1.1.06 Contract vendor shall include on all vehicle quotations the following minimum information, to include, but not be limited to: manufacturer’s suggested retail price (MSRP); approved contract discounts (as applicable); concessions and/or rebates; base vehicle net Mohave contract price; detailed factory or contract vendor installed options or accessories; subcontracted installed options or accessories (including utility service bodies); documentation fees; all federal, state, and local taxes and/or fees; factory destination charges; and contract vendor delivery charges, if applicable. Final vehicle invoice shall match original quoted pricing and shall not include any additional or hidden costs from original quotation.

1.1.07 Contract vendor shall ensure all invoices for vehicles identify the specific vehicle being invoiced and include the make, model number, and vehicle identification number (VIN). Contract vendor shall ensure all invoices for utility service bodies include the manufacturer and the utility service body identification number.

1.1.08 Contract vendor may provide a copy of any applicable manufacturer’s order guide or option catalog to members requesting to purchase a factory ordered vehicle.

Specifications

1.1 General Specifications (Cont’d)

1.1.09 Contract vendor shall present each vehicle for a complete inspection prior to final acceptance. Contract vendor shall correct any deficiencies within seven (7) calendar days of the original delivery date. Contract vendor shall provide the member with a copy of the inspection results, including any pass/fail findings, at the time of delivery.

1.1.010 Contract vendor shall collect member’s contact information to ensure all recall notices, technical service bulletins, and other applicable notifications are sent directly to the member.

1.1.011 Contract vendor shall provide member with manufacturer’s contact information to ensure member can report any updates to their contact information directly to the manufacturer.

1.1.012 Contract vendor shall provide ordering information for vehicle and utility service body shop manuals upon request.

1.1.013 Contract vendor shall furnish, at no additional cost, all standard equipment identified in manufacturer’s literature, data books, and fleet buyers’ guides for regular production vehicles.

1.1.014 Contract vendor shall provide manufacturer’s standard new vehicle warranty, which shall be for a minimum of twelve (12) months and/or 12,000 miles, whichever occurs first. All warranties shall begin when member accepts and takes final delivery of the vehicle.

1.1.015 Contract vendor may offer optional extended Original Equipment Manufacturer (OEM) warranties for vehicles. Contract vendor shall provide pricing for all available warranty levels and shall include the length of coverage in both time and miles. Expiration date and mileage shall be clearly stated in any warranty agreement. Provide all pricing in the Ext Warranty and Annual Maint worksheet of the pricing workbook.

1.1.016 Except where restricted by manufacturer for fleet vehicle purchases, contract vendor shall pass all factory incentives and rebates on to the member. Contract vendor shall also make available to member all participating contract vendor rebates, year-end rebates, and any other discounts offered to the general buying public.

1.1.017 Contract vendor shall disclose in writing to member, before entering into a sales contract, if a new vehicle has been damaged and repaired. Contract vendor shall also disclose in writing any of the following:

· Damage to a new vehicle delivered to the contract vendor that is known and has been repaired;

· Damage that occurred after manufacturing is complete but before delivery to contract vendor; and

· Damage exceeding three percent (3%) of manufacturer’s suggested retail price (MSRP), calculated at the contract vendor’s authorized warranty labor and parts rates.

1.1.018 Installations, repairs, and/or services performed by sublet vendors/facilities shall be considered subcontracted services under an awarded contract. Identify use of subcontractors in Vendor Submissions 4.3.

Specifications

1.2 Safety Specifications

1.2.01 Contract vendor shall ensure all new and used vehicles meet or exceed the current applicable federal front and side impact safety standards.

1.2.02 Contract vendor shall ensure all new and used vehicles have factory installed seat belts for the number of passengers the vehicle is designed to carry.

1.2.03 Contract vendor shall ensure all new and used vehicles offered meet or exceed all current applicable federal standards for wet and dry braking.

1.2.04 Contract vendor shall ensure all vehicles meet or exceed all current applicable NHTSA vehicle safety requirements.

1.3 EPA Specifications

1.3.01 Contract vendor shall ensure all new and used vehicles meet all current applicable EPA and state requirements for emissions and fuel economy for vehicle’s type and year of manufacture.

1.3.02 Contract vendor shall ensure any vehicle requiring emissions testing passes all required emission tests prior to delivery. Contract vendor shall be responsible for all costs necessary to bring used vehicles into compliance with current state emission standards for vehicle’s type and year of manufacture. Contract vendor shall provide member with the original emission test certificates.

1.4 Optional Equipment and Accessories Specifications

1.4.01 Contract vendor shall price all options and accessories separately. Contract vendor shall provide options or accessories on factory ordered vehicles only upon member’s request. Contract vendor or subcontractor installed options and accessories included on stock vehicles shall be clearly identified to member on the vehicle quotation.

1.4.02 Contract vendor may offer truck options including, but not limited to: manual or automatic transmissions; smaller or larger engines; diesel, gas, or alternate powered engines; upgraded engine and transmission cooling systems; drive trains with antilock brakes, traction control, all-wheel drive, limited-slip differential; adjustable drive control and automatic level control; dual rear wheels; adjustable steering column; cruise control; power seats; upgraded upholstery; wiper/washer; central locking and/or security system; power mirrors; specialty mirrors; power windows; tinted windows; upgraded sound systems; hands-free phone; trip meter; power and USB ports; back-up monitors; frame rails and reinforcements; running boards; grab handles; extended bumpers; tow hooks; fog lights; snow shield; special turn signals; special front end grills and paints; extra fuel tanks; and towing packages.

1.4.03 Contract vendor tinted glass options shall comply with current applicable Arizona state law.

1.4.04 Contract vendor and subcontractor installed options and accessories shall not interfere, restrict, replace, and/or alter the manufacturer’s installed safety devices.

1.4.05 Contract vendor shall inform member if any installed options (including utility service bodies) and accessories interfere with, restrict, and/or alter the vehicle manufacturer’s original specifications of vehicle or will void and/or alter manufacturer’s original warranty.

1.4.06 Contract vendor shall provide pricing for all vehicle standard equipment, vehicle factory options and accessories, and utility service bodies. Provide pricing in pricing workbook in worksheets Dealer Installed Options and Utility Service Bodies as applicable.

Specifications

1.5 Delivery Specifications

1.5.01 Contract vendor shall provide member with a minimum of twenty-four (24) hours notification prior to delivery.

1.5.02 Contract vendor may include additional vehicle delivery costs. Provide pricing in the Delivery worksheet of the pricing workbook.

1.5.03 If no delivery costs are identified, contract vendor shall deliver vehicle to any member location at no additional charge.

1.5.04 Contract vendor shall ensure all vehicles are delivered with all vehicle keys or key fobs (programmed and ready for use). Contract vendor shall also provide all utility service body keys at the time of delivery.

1.5.05 Contract vendor shall provide member the following documents: Manufacturer State of Origin (MSO); odometer statement; warranty document; original factory window sticker; and the complete owner’s operating and maintenance manual.

1.5.06 Contract vendor shall ensure all vehicles are ready for continuous operation upon delivery, have all standard and optional equipment installed, and are fully assembled and serviced. Vehicle preparation service shall include, but not be limited to: complete lubrication, all fluid levels filled to manufacturer’s regional delivered recommended capacity; all tires, including the spare, inflated to proper pressure; wheels properly aligned to factory specifications; engine tuned to proper operating condition; and inside and outside clean with all unnecessary tags, stickers, and markings removed. No decals or markings of any type pertaining to advertisements other than manufacturer’s name or model designation normally installed by the factory shall be attached to the vehicle. Contract vendors may provide a license plate holder and key chain tags that identify the contract vendor’s name.

1.5.07 Contract vendor shall ensure all vehicles are delivered with a sufficient amount of fuel or battery charge for member to travel to a refueling facility or battery recharging station. Provide pricing for reimbursement of fuel costs in Delivery worksheet of the pricing workbook.

1.6 Light-Duty Truck Specifications

1.6.01 Contract vendor shall provide light-duty trucks from known manufacturers including, but not limited to: Chevrolet, Dodge, Ford, GMC, International, Nissan, and Toyota.

1.6.02 Contract vendor shall provide light-duty trucks in standard, extended, and crew cab configurations.

1.6.03 Contract vendor shall identify the cargo capacity for each model offered. Contract vendor may offer detachable and theft-proof tailgates.

1.6.04 Contract vendor shall ensure all light-duty pickup trucks are equipped with front and rear bumpers.

1.6.05 Contract vendor may offer optional running boards and grab handles.

1.6.06 Contract vendor may offer light-duty truck chassis. All light-duty chassis models provided shall include front bumpers.

1.7 Medium-Duty Truck Specifications

1.7.01 Contract vendor shall provide medium-duty trucks from known manufacturers, including, but not limited to: Chevrolet, Dodge, Ford, Freightliner, GMC, Hino, International, Isuzu, Kenworth, Mack, Mercedes-Benz, Peterbilt, Sterling, and Volvo.

1.7.02 Contract vendor shall provide medium-duty trucks in standard, extended, and crew cab configurations.

Specifications

1.7 Medium-Duty Truck Specifications

1.7.03 Contract vendor shall ensure all medium-duty pickup trucks are equipped with front and rear bumpers.

1.7.04 Contract vendor may offer multi-wheel drive units.

1.7.05 Contract vendor may offer standard and optional sleeper units.

1.7.06 Contract vendor shall offer medium-duty truck chassis. All medium-duty truck chassis models provided shall include front bumpers.

1.8 Heavy-Duty Truck Specifications

1.8.01 Contract vendor shall provide heavy-duty trucks from known manufacturers, including but not limited to: Chevrolet, Dodge, Ford, Freightliner, GMC, Hino, International, Isuzu, Kenworth, Mack, Mercedes-Benz, Peterbilt, Sterling, and Volvo.

1.8.02 Contract vendor shall provide heavy-duty trucks in standard, extended, and crew cab configurations.

1.8.03 Contract vendor shall ensure all heavy-duty pickup trucks are equipped with front and rear bumpers.

1.8.04 Contract vendor may offer multi-wheel drive units.

1.8.05 Contract vendor may offer standard and optional sleeper units.

1.8.06 Contract vendor may offer heavy-duty cab-and-chassis models. All heavy-duty cab-and-chassis models provided shall include front bumpers.

1.9 Van and Transit Van Specifications

1.9.01 Contract vendor shall provide vans and transit vans from known manufacturers, including, but not limited to: Chevrolet, Dodge, Ford, GMC, Mercedes-Benz, Nissan, and Toyota.

1.9.02 Contract vendor shall provide vans and transit vans in cargo, passenger wagon, multi-function activity, and crew van configurations.

1.9.03 Contract vendor shall ensure all vans and transit vans are equipped with front and rear bumpers.

1.9.04 Contract vendor may offer vans and transit vans in chassis and cutaway configurations. All van and transit van chassis and cutaway models provided shall include front bumpers.

1.9.05 Contract vendor may offer heavy-duty options.

1.9.06 Contract vendor may offer multi-wheel drive units.

1.9.07 Contract vendor may offer standard and optional sleeper units.

1.10 Alternative Fuel, Biodiesel, and Battery Powered Vehicle Specifications

1.10.01 Contract vendor may offer vehicles powered by alternative fuel and biodiesel engines.

1.10.02 Contract vendor shall supply member with a current list of alternative or biodiesel refueling sites or services available within Arizona, upon member’s request.

1.10.03 Contract vendor may offer vehicles powered by rechargeable batteries. Battery powered vehicles shall include battery charger and/or charging cable, as applicable to the vehicle type.

1.10.04 Contract vendor shall offer accessories to include, but not be limited to: adapters, mounts, and extension cords. Contract vendor may also provide additional or replacement battery charging stations.

1.10.05 Contract vendor shall provide battery servicing and replacement services. Battery replacement may include normal replacement, warranty replacement, and repair replacement.

1.10.06 Contract vendor agrees to supply member with a current list of all charging stations available within Arizona, upon member’s request.

Specifications

1.11 Used Truck and Van Specifications

1.11.01 Contract vendor may provide used trucks and vans. Contract vendor shall use a recognized vehicle value service, such as Kelley Blue Book, NADA Official Commercial Truck Guide, or Price Digests, as the basis for valuing used trucks and vans.

1.11.02 Contract vendor shall include in member’s quote a copy of the applicable used-truck or van pricing guide page or website screenshot, including all options, engine, and mileage adjustments used in determining the basis of pricing for each used truck or van.

1.11.03 Contract vendor shall provide, upon member’s request, a minimum five-year (5-year) vehicle history, or the full vehicle history if the vehicle is less than five years (5 years) from its manufacture date. The vehicle history report shall be provided at no cost to member.

1.11.04 Contract vendor shall ensure all used trucks and vans offered under an awarded contract are thoroughly inspected and brought into compliance with all current applicable federal and state vehicle safety requirements. Repair costs shall not be added to the vehicle pricing. Contract vendor shall provide a complete detail of all repairs with member’s quote.

1.11.05 Contract vendor shall ensure all used trucks and vans carry a minimum ninety-day (90-day), three-thousand-mile (3,000-mile) warranty on the engine, powertrain, suspension, and electrical systems. Contract vendor may offer third-party extended warranties.

1.11.06 Contract vendor may offer utility service body installations with used truck and van purchases.

1.12 Utility Service Body Specifications

1.12.01 Contract vendor shall provide utility service bodies as a standalone purchase or as part of a total vehicle package. Contract vendor or the utility service body manufacturer’s authorized dealer may perform installation, service, and repair. If contract vendor does not install the utility service body, contract vendor shall provide subcontracted installation facility information. Provide any subcontracted installation facility information in Vendor Submissions 4.2.

1.12.02 Contract vendor shall provide utility service bodies from known manufacturers, including, but not limited to: Delta, Drake, Imperial, Knapheide, Maxon, Morgan, Norwood, RKI, Road Clipper, Royal Truck Body, and Winston.

1.12.03 Contract vendor shall offer utility service bodies designed to fit a variety of truck and full-sized van chassis.

1.12.04 Contract vendor shall offer utility service bodies that include, but are not limited to: stake beds; dump beds; lift beds; lift gates; water tanks; sweeper or road broom units; roll-off units; component body beds; custom service bodies; crane or boom lifts; haulers; refrigerated boxes; topper units; waste and recycled-materials handling units; and dry-cargo boxes.

1.12.05 Contract vendor may offer public utility service bodies that include, but are not limited to: climate controlled animal control carriers; sewer cleaners; liquid vacuum and hydrovac units; coroner bodies; and utility maintenance bodies.

1.12.06 Contract vendor shall offer utility service body options that include, but are not limited to: window screens; custom shelving; ladder racks; exterior lighting options such as light bars, flood lights, remote control lights, and light arrows; equipment lifts; and electrical inverters.

Specifications

1.12 Utility Service Body Specifications (Cont’d)

1.12.07 Contract vendor may offer optional utility service bodies that are hydraulically, mechanically, and/or electrically operated, and powered by the vehicle’s electrical supply, a power-takeoff (PTO), an independent power source, or a separate power source. PTOs shall be installed in accordance with vehicle manufacturer’s recommendations.

1.12.08 In the event the factory installed vehicle electrical system requires modifications or upgrades to provide power to an optional utility service body, contract vendor shall ensure all modifications or upgrades are performed in accordance with current vehicle manufacturer’s specifications and do not void manufacturer’s warranty.

1.12.09 For optional utility service body installations that void vehicle manufacturer’s original warranty, contract vendor shall provide a warranty that is equal to or greater than manufacturer’s original warranty and shall provide insurance or warranty coverage that protects member against loss or damage resulting from a catastrophic failure of the installed system.

1.12.10 Contract vendor shall ensure that any optional utility service body, whether empty or loaded to its recommended maximum capacity, does not exceed the current vehicle manufacturer’s load recommendations or the gross vehicle weight rating (GVWR). The factory-installed vehicle braking system shall meet or exceed current USDOT and ADOT stopping requirements for the total vehicle GVWR.

1.12.11 Contract vendor shall ensure all utility service body options comply with current USDOT and ADOT requirements for width, height, weight, lighting, safety, and all other applicable requirements for operation on city, county, state, and federal roadways. Contract vendor shall consult with member and provide requirements and specifications for member-designed utility service body options to ensure compliance with current USDOT and ADOT requirements.

1.12.12 Contract vendor shall provide member with any USDOT and/or ADOT certificates stating compliance for the vehicle and any utility service body installed on the vehicle, if such certificates are applicable or required for registration and operation on public highways.

1.12.13 Contract vendor shall notify member of any vehicle modifications, upgrades, or replacement of factory-installed components or systems required for the installation of a utility service body.

1.12.14 Contract vendor shall ensure utility service bodies carry a five-year (5-year) warranty that covers rust-through on all steel products and the failure of hinges, latches, and lock cylinders.

1.13 Vehicle and Utility Service Body Parts Specifications

1.13.01 Contract vendor shall provide truck, van, transit van, and utility service body parts, after-market accessories, and specialty or proprietary tools or equipment.

1.13.02 Contract vendor shall provide Original Equipment Manufacturer (OEM), remanufactured, or rebuilt parts.

1.13.03 Remanufactured and rebuilt parts shall use new components, such as seals, gaskets, and O-rings, and shall not contain any worn parts that exceed factory tolerances or safety specifications.

Specifications

1.13 Vehicle and Utility Service Body Parts Specifications (Cont’d)

1.13.04 Contract vendor shall provide lubricants and chemicals including, but not limited to: absorbents; antifreeze; brake and power-steering fluids; cooling additives; Diesel Exhaust Fluid (DEF); fiberglass body fillers; oils and greases; shop chemicals; paints; waxes; polishers; cleaners; windshield-washer fluids; and hand cleaners.

1.13.05 All containers, packaging, drums, and bulk shipping containers shall meet current DOT requirements for transportation of specific lubricant or chemical.

1.13.06 Contract vendor shall notify member of any applicable core charges (e.g., alternators, starters, brake calipers, diesel injectors, turbochargers, power-steering pumps, A/C compressors, or similar rebuildable components) that may be invoiced. Contract vendor shall provide a pre-labeled return-shipping carton for all returnable cores. Contract vendor shall credit member’s account promptly upon receipt of returned cores. Core charges shall be listed separately on member’s invoice. Contract vendor shall not charge for cores if return shipping is not provided.

1.13.07 Contract vendor shall provide new tires from known brands including, but not limited to: Bridgestone, Firestone, Goodyear, Kelly, Michelin, Toyo, Yokohama, or equal. Both Bias Ply and Radial tires may be offered. Tires requiring tubes shall be installed with new tire tubes and flaps. New valve stems shall be installed on all new tubeless tires.

1.13.08 Contract vendor shall ensure all tires offered are of the appropriate size, type, and load rating recommended by the vehicle manufacturer and that installation of such tires does not void the vehicle manufacturer’s warranty. Contract vendor shall provide member with all applicable new tire documentation, including manufacturer warranty information.

1.13.10 Contract vendor may offer remanufactured, recapped, or retread tires from known brands or manufacturers including, but not limited to: Bandag, Chicago Tire Inc., Wilson Tire Company, or equal. Contract vendor shall provide member with all applicable remanufactured tire documentation, including manufacturer warranty information.

1.14 Vehicle and Utility Service Body Services Specifications

1.14.01 Contract vendor shall provide warranty and out-of-warranty repair services for trucks, vans, transit vans, and utility service bodies. Body repair services may also be offered.

1.14.02 Specialty repairs may be performed by an authorized subcontracted repair facility. Provide subcontracted repair facility information in Vendor Submissions 4.2.

1.14.03 Contract vendor may provide annual maintenance agreements for trucks, vans, transit vans, and utility service bodies. Provide pricing in the Ext. Warranty and Annual Maint. worksheet of the pricing workbook.

1.14.04 Contract vendor may offer specialized utility service body repairs, such as refrigeration, welding, and painting.

1.14.05 Contract vendor may offer testing and inspection services, such as x-ray inspection of crane or boom-lift hooks and related components, overall vehicle safety and performance tests, and vehicle weighing.

1.14.06 Warranty repairs shall only be performed by manufacturer authorized repair facilities for vehicles and any optional installed equipment.

Specifications

1.14 Vehicle and Utility Service Body Services Specifications (Cont’d)

1.14.07 Tire repair and maintenance services may include, but are not limited to: balancing, re-grooving, rotating, patching, tube replacement, and wheel stud replacement.

1.15 Leasing and Financing Specifications

1.15.01 Contract vendor may offer Fair Market Value (FMV) leases, operating leases, and financing options. Leasing and financing may also be offered through a third-party financial institution. Members shall not be limited to using the contract vendor’s or third-party’s lease or finance option and may use an alternative of their choice.

1.15.02 All leasing shall be in accordance with Special Term and Condition 4.6, Lease and Rentals.

1.15.03 Contract vendor shall submit interest rates for financing, done through the contract vendor to Mohave or approval whether financing is done through a contract vendor or a third-party finance company partner, to Mohave for approval prior to member signing.

1.15.04 If leasing is offered, the capital value of the equipment shall not exceed the discounted contract price of the equipment. The true annual percentage of interest charged shall be clearly disclosed to the member prior to execution of any lease agreement. Lease agreements shall clearly establish ownership rights at the end of the lease term.

1.15.05 Members are exempt from paying property tax if member holds title to the equipment during the lease. Members are subject to property taxes if the lessor holds title to the equipment, such taxes are assessed against the lessor, and the lessor notifies member of such assessment. Contract vendor shall provide notification to member that taxes are not included in the original lease payment amount and verification of the assessment.

1.16 Rental Specifications

1.16.01 Contract vendor may provide vehicle rentals. Provide pricing in the Rental worksheet of the pricing workbook.

1.16.02 Contract vendor may use an approved rental agreement. Provide a copy of the rental agreement in Vendor Submissions 6.2.1.

*Exceptions/deviations must be listed on the Scope of Work and Specifications Acceptance Form. List the specification number for each exception/deviation.

Scope of Work and Specifications Acceptance Form

Signature on the Offer and Acceptance Form certifies complete acceptance of the Scope of Work and Specifications in this solicitation, except as noted below (additional pages may be attached, if necessary).

Check one of the following responses to the Scope of Work and Specifications:

We take no exceptions/deviations to the Scope of Work and Specifications.

(Note: If nothing is listed below, it is understood that no exceptions/deviations are taken.)

We take the following exceptions/deviations to the Scope of Work and Specifications. All exceptions/deviations shall be clearly explained. Reference the corresponding Scope of Work or Specifications that you are taking exceptions/deviations to. Provide details on your exceptions/deviations below:

(Note: All requested exceptions/deviations must be clearly explained. Reference the specific language that you are taking exceptions/deviations to detail any proposed substitute language, and clearly explain how the exceptions/deviations meet or exceed Scope of Work and Specifications. Unacceptable exceptions/deviations may remove your proposal from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions/deviations and Mohave’s decision shall be final.)

image1.png