RFP_26E-0325_Offer_and_Acceptance_Form.docx
DOCX document 32 KB Posted
- Solicitation number
- 26E-0325
- Issued by
- Maricopa County, Arizona
About this file
This Offer and Acceptance Form is submitted by a vendor in response to RFP 26E-0325 issued by Mohave Educational Services Cooperative, Inc., a purchasing consortium representing approximately 480 public agencies across Arizona. The solicitation seeks vendors to supply new and used trucks, vans, and utility service bodies in various configurations, along with related maintenance and service offerings. The procurement encompasses light-duty, medium-duty, and heavy-duty vehicles from manufacturers including Chevrolet, Ford, GMC, Dodge, International, and others, with acceptable alternate manufacturers subject to Mohave's approval. Questions regarding the solicitation must be submitted by March 18, 2026, at 5:00 p.m. Arizona time, with proposals due by March 25, 2026, at 3:00 p.m. The awarded contract will have an initial one-year term with four optional one-year extensions, effective upon execution and Mohave's issuance of a purchase order authorizing billable work.
Qualified vendors must hold current Arizona Department of Transportation motor vehicle dealer licenses, maintain liability insurance with a minimum $2,000,000 aggregate coverage, and carry workers' compensation insurance compliant with Arizona state statute. Pricing must be submitted using percent discounts off manufacturer prices, firm fixed prices, or a combination thereof, with Mohave's one percent administrative fee included in all quoted prices. Restocking fees are capped at fifteen percent, return shipping for defective goods is the vendor's responsibility, and all products must be currently in production and marketed to both general public and education/government agencies. The evaluation criteria consist of pricing (30 points), offer and acceptance documentation (25 points), primary vendor information and qualifications (25 points), supporting contract documents (10 points), and additional information (10 points). No set-aside designations or incumbent vendors are identified in the procurement.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Trucks,_Vans,_and_Utility_Service_Bodies_(New,_Used,_Maintenance,_and_Service).pdf | ||
| RFP_26E-0325_Method_of_Approach_Supplementary_Questions.docx | DOCX document | |
| RFP_26E_pricing_workbook.xlsx | XLSX spreadsheet | |
| RFP_26E-0325_Specifications.docx | DOCX document | |
| RFP_26E-0325_EDGAR_Certification.docx | DOCX document | |
| RFP_26E-0325_Current_Mohave_Members.pdf | ||
| RFP_26E-0325_Supporting_Contract_Documents.docx | DOCX document | |
| RFP_26E-0325_USDA_Form_AD-1048.docx | DOCX document | |
| RFP_26E-0325_Anti-Lobbying_Form.docx | DOCX document | |
| RFP_26E-0325_Offer_and_Acceptance_Form.docx | DOCX document |
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Text version
Offer and Acceptance Form
RFP 26E-0325
Trucks, Vans, and Utility Service Bodies (New, Used, Maintenance, and Service)
To Mohave Educational Services Cooperative, Inc.:
The undersigned hereby certifies understanding and compliance with the requirements specified within the solicitation and any amendment(s) issued prior to the solicitation opening. Offeror further agrees to furnish materials and/or services in compliance with all specified requirements, issued amendment(s), and any accepted exceptions/deviations noted by offeror in the solicitation.
Federal Employer Identification Number
Company Name
Address City State Zip
Telephone Number
The Offer and Acceptance Form shall be submitted with a signature of the person authorized to sign the offer. The person signing the offer shall initial erasures, interlineations, or other modifications in proposal. Failure to sign the Offer and Acceptance Form shall render proposal non-responsive.
Authorized Signature Signature of Person Authorized to Sign Proposal
Printed Name Title
Primary Email Alternate email Note: The primary email address will be used for all communication from Mohave regarding your response to this solicitation. Provide an alternate email address.
The contract vendor shall not commence any billable work or provide any material or service under this contract unless and until contract vendor receives a purchase order with Mohave’s review noted.
Acceptance of Offer and Contract Award (Mohave Only)
Your Proposal is Hereby Accepted:
As an awarded contract vendor, you are now bound to sell the materials and/or services offered to and accepted by Mohave in accordance with the solicitation, including all terms, conditions, specifications, amendments, and any accepted written exceptions/deviations. Your firm has been awarded all products and services, unless noted in your Notification of Award Letter.
This contract shall be referred to as Contract Number
Awarded this day of 2026.
This contract shall be effective the day of 2026.
| Lari Staples, CPPO, Executive Director |
| Mohave Educational Services Cooperative, Inc. |
RFP 26E-0325
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