RFP_26E-0325_Method_of_Approach_Supplementary_Questions.docx

This supplementary questions document relates to Request for Proposal 26E-0325, issued by Mohave Educational Services Cooperative on behalf of approximately 480 public agencies across Arizona, soliciting vendors for trucks, vans, utility service bodies, and related maintenance and service offerings. The RFP seeks new and used light-duty, medium-duty, and heavy-duty trucks and vans; utility service bodies in multiple configurations including stake beds, dump bodies, flatbeds, crane or boom-lift bodies, enclosed service bodies, refrigerated boxes, water-tank units, and roll-off bodies; parts and accessories; rental vehicles; and service and repair support. The procurement is based on specifications for known acceptable manufacturers including Chevrolet, Delta, Dodge, Drake, Ford, Freightliner, GMC, Imperial, International, Hino, Isuzu, Kenworth, Knapheide, Mack, Maxon, Mercedes-Benz, Morgan, Norwood, Peterbilt, RKI, Road Clipper, Royal Truck Body, Volvo, and Winston, though alternate manufacturers meeting specified quality and performance characteristics may be proposed subject to Mohave's approval. The deadline for submitting questions is March 18, 2026, at 5:00 p.m. Arizona time, with proposals due by March 25, 2026, at 3:00 p.m. Contracts will be awarded for an initial one-year term with four optional one-year extensions.

The supplementary questions require offerors to indicate which categories they are offering; provide sample vehicle invoices detailing pricing methodology, factory concessions, rebates, fees, charges, taxes, and administration fee calculations; describe any subcontracted installation, repair, or service processes; and provide a comprehensive list of all subcontracted facilities including firm names, locations, services performed, and years of experience. Qualified vendors must hold current Arizona Department of Transportation new or used motor vehicle dealer licenses, maintain liability insurance with a minimum aggregate coverage of $2,000,000, carry workers' compensation insurance compliant with Arizona state statute, and provide detailed pricing using percent discount off manufacturer's prices, firm fixed prices, or a combination thereof, with Mohave's one percent administrative fee included in all quoted prices. Restocking fees are capped at fifteen percent, return shipping for defective goods is the vendor's responsibility, and all products must be currently in production and marketed to both general public and education/government agencies, with vehicles delivered fully serviced, inspected, and ready for operation with manufacturer warranties of minimum twelve months and 12,000 miles for new vehicles and minimum ninety-day, 3,000-mile warranties for used vehicles.