RFP_26044SH_Evaluation_Team_Final_Scoring.pdf

This is an Evaluation Team Final Scoring document from the Kissimmee Utility Authority (KUA) for RFP 26-044-SH regarding High Voltage Electrical Substation Services. The RFP sought proposals for on-an-as-needed basis electrical substation services, with proposals due August 4, 2026 at 2:00 PM EST. The scope encompasses electrical repairs, rebuilds, expansions, modifications, maintenance, testing, troubleshooting, and new installations on KUA's high and low voltage systems (both underground and overhead), including communications and control systems, microprocessor-based equipment servicing, substation equipment and instrumentation, cable installation and termination, grounding systems, power transformers, circuit breakers, and related electrical components up to 230KV. Mandatory qualifications include Florida electrical contractor licensure, demonstrated live station work at 69KV or 230KV within the last eight years, power transformer relocation experience, outage coordination capability, and provision of as-built and redline documents. Contractors must maintain 24/7 availability with response times of four hours for emergencies and submit a minimum of five reference projects. The contract term is three years with two optional one-year renewal periods, with an anticipated contract value exceeding $750,000.

The evaluation scoring assessed six bidders across four criteria with a total weight of 100 points: Firm Qualifications and Experience (20 points), Similar Projects (20 points), Procedure Evaluation (10 points), and Price Proposal/Fee Schedule (50 points). Elite Construction of Ocala, Inc. received the highest overall score of 93.00 points, followed by Terry's Electric, Inc. with 76.33 points, Reliable Substation Services, Inc. with 71.33 points, Powerserve Technologies Inc. with 67.33 points, New River Electrical Corporation with 50.33 points, and Haugland Energy Group LLC with 48.00 points. Pricing was evaluated using a five-year average with the lowest total price receiving full points. KUA issued two addenda prior to the deadline, with Addendum No. 2 on July 24, 2026 revising the Exhibit A Pricing Sheet to separate mandatory and optional line items for Control/Communications/Instrumentation Engineer services. Electronic submission through VendorLink was mandatory, and KUA reserved the right to award contracts to multiple qualified firms.