RFP_-_26-HR-01_Broker_Services.mp3

This is a Request for Proposals (RFP) issued by the City of Holly Hill, Florida, for comprehensive broker services covering medical, dental, vision, firefighter cancer, and life insurance benefits administration. The City seeks a qualified firm licensed to conduct business in Florida to serve as Agent of Record for approximately 109 active employees and 53 retirees. A non-mandatory pre-proposal conference is scheduled for March 18, 2026, at 3:00 PM at City Hall. Written questions must be submitted by 5:00 PM EST on April 2, 2026, with sealed proposals due by 3:00 PM EST on April 8, 2026. Mandatory City Commission presentations are scheduled for April 28, 2026, at 6:00 PM, with award anticipated for May 12, 2026. Coverage is effective July 1, 2026. The initial contract term is two years, with the City reserving the right to renew for up to three additional one-year terms, subject to satisfactory performance and funding availability.

Proposers must submit itemized pricing for each contract year and renewal period. All proposed insurers must maintain an A.M. Best rating of A or higher or demonstrate five consecutive years of successful Florida operation with recent audited financial statements. The selected broker must maintain professional liability insurance of $5,000,000 minimum, commercial general liability of $500,000 per occurrence, and workers' compensation insurance as required by Florida law, while disclosing all direct and indirect compensation, commissions, and fees. Current coverage is provided through Florida Health Care Plans (medical HDHP with HSA), Principal (dental), EyeMed (vision), and USAble Life (group term life and accidental death/dismemberment). The medical plan features a $1,700 individual/$3,400 family deductible with $3,400/$6,800 out-of-pocket maximum; dental covers 100% preventive, 80% basic, and 50% major services capped at $5,000 annually; vision includes $10 exam copays, $25 lens copays, and $100 frame allowances. The City provides up to $1,900 annual HSA contributions for employees completing required wellness activities. Evaluation is weighted on firm qualifications (20 points), team experience (15 points), scope responsiveness and technology (20 points), plan design and cost management (35 points), and public-sector references (10 points). No specific set-aside designations or disadvantaged enterprise certifications are mentioned.