RFP_26-HR-01_Proposal_Opening.mp3

This is a Request for Proposals audio file (proposal opening recording) for the City of Holly Hill, Florida, seeking comprehensive broker services for employee and retiree benefits administration. The procurement requires qualified firms licensed to conduct business in Florida to serve as the Agent of Record for medical, dental, vision, firefighter cancer, and life insurance coverage. The City is seeking to service approximately 109 active employees and 53 retirees. A non-mandatory pre-proposal conference is scheduled for March 18, 2026, at 3:00 PM at City Hall. Written questions must be submitted by 5:00 PM EST on April 2, 2026. Sealed proposals are due by 3:00 PM EST on April 8, 2026, followed by mandatory City Commission presentations on April 28, 2026, at 6:00 PM. Award is anticipated for May 12, 2026, with coverage effective July 1, 2026. The initial contract term is two years with the City reserving the right to renew for up to three additional one-year terms, subject to satisfactory performance and funding availability.

The selected broker must maintain professional liability insurance of $5,000,000 minimum and commercial general liability of $500,000 per occurrence, while disclosing all direct and indirect compensation, commissions, and fees. Proposers must submit itemized pricing for each contract year and renewal period with all proposed insurers maintaining an A.M. Best rating of A or higher. Current insurance is provided by Florida Health Care Plans (medical), Principal (dental), EyeMed (vision), and USAble Life (life insurance), with 2026 medical premiums ranging from $641.10 to $1,346.31 monthly depending on coverage tier. The RFP contains no specific set-aside designations or disadvantaged enterprise certification requirements. Evaluation will be scored on a 100-point scale weighted across firm qualifications (20 points), team experience (15 points), scope responsiveness and technology (20 points), plan design and cost management (35 points), and public-sector references (10 points). Specific award values and budget ranges are not disclosed in the RFP documentation.