Proposal Opening Summary for RFP 26-HR-01

This Proposal Opening Summary document pertains to the City of Holly Hill, Florida's Request for Proposals 26-HR-01 for broker services covering medical, dental, vision, firefighter cancer, and life insurance benefits. The City seeks qualified firms licensed to conduct business in Florida to serve as Agent of Record for administering comprehensive employee and retiree benefits covering approximately 109 active employees and 53 retirees. A non-mandatory pre-proposal conference was scheduled for March 18, 2026, at 3:00 PM at City Hall. Written questions must be submitted by 5:00 PM EST on April 2, 2026, with sealed proposals due by 3:00 PM EST on April 8, 2026. Mandatory City Commission presentations are scheduled for April 28, 2026, at 6:00 PM, with award anticipated for May 12, 2026, and coverage effective July 1, 2026. The initial contract term is two years, with the City reserving the right to renew for up to three additional one-year terms, subject to satisfactory performance and funding availability.

Current insurance coverage is provided through Florida Health Care Plans (medical), Principal (dental), EyeMed (vision), and USAble Life (group term life and accidental death and dismemberment). The selected broker must coordinate with existing carriers and support transition of current benefit structures. All proposed insurers must maintain an A.M. Best rating of A or higher or demonstrate five consecutive years of successful Florida operation with recent audited financial statements. The selected broker must maintain professional liability insurance of $5,000,000 minimum and commercial general liability of $500,000 per occurrence. Evaluation will be scored on a 100-point scale weighted across firm qualifications (20 points), team experience (15 points), scope responsiveness and technology (20 points), plan design and cost management (35 points), and public-sector references (10 points). No specific set-aside designations or disadvantaged enterprise certification requirements are mentioned in the procurement.