RFP_-_26-HR-01_Broker_Services.mp3

This Request for Proposals document issued by the City of Holly Hill, Florida, seeks qualified broker services firms licensed to conduct business in Florida to provide comprehensive insurance benefits administration for medical, dental, vision, firefighter cancer, and life insurance coverage. The City requires a broker to serve as Agent of Record for approximately 109 active employees and 53 retirees, handling plan placement, renewal negotiations, carrier liaison, enrollment support, regulatory compliance, and claims advocacy. A non-mandatory pre-proposal conference is scheduled for March 18, 2026, at 3:00 PM at City Hall. Written questions must be submitted by 5:00 PM EST on April 2, 2026, and sealed proposals are due by 3:00 PM EST on April 8, 2026. Mandatory City Commission presentations are scheduled for April 28, 2026, at 6:00 PM, with award anticipated for May 12, 2026, and coverage effective July 1, 2026. The initial contract term is two years, with the City reserving renewal rights for up to three additional one-year terms subject to satisfactory performance and funding availability.

Evaluation scoring is weighted across firm qualifications (20 points), team experience (15 points), scope responsiveness and technology (20 points), plan design and cost management (35 points), and public-sector references (10 points). All proposed insurers must maintain an A.M. Best rating of A or higher or demonstrate five consecutive years of successful Florida operation with recent audited financial statements. The selected broker must maintain professional liability insurance of $5,000,000 minimum, commercial general liability of $500,000 per occurrence, and workers' compensation insurance as required by Florida law. Current coverage is provided through Florida Health Care Plans (medical), Principal (dental), EyeMed (vision), and USAble Life (group term life and accidental death and dismemberment), with the selected broker required to coordinate with existing carriers during transition. Medical coverage features a $1,700 individual/$3,400 family deductible with $3,400/$6,800 out-of-pocket maximum, dental covers preventive at 100% and major procedures at 50% capped at $5,000 annually, and vision includes $10 exam copays and $100 frame allowances. Wellness incentives up to $1,900 annual HSA contributions are available for employees completing required health assessments. The RFP contains no specific set-aside designations or disadvantaged enterprise certification requirements. No specific award values or budget ranges are disclosed; however, 2026 medical premiums range from $641.10 (employee-only) to $1,346.31 (family) monthly with proportional dental and vision premium scaling.