RFP_26-HR-01_Amendment__1.docx

This is an addendum to Request for Proposals 26-HR-01 issued by the City of Holly Hill, Florida, dated March 10, 2026, one day after the original RFP release on March 9, 2026. The addendum clarifies that the Police Officer Retirement Trust Fund Pension, which was inadvertently included in the original RFP documents, is excluded from this procurement and should not be considered in proposals. All other RFP requirements remain unchanged, including broker services for medical, dental, vision, firefighter cancer, and life insurance benefits covering approximately 109 active employees and 53 retirees. A non-mandatory pre-proposal conference is scheduled for March 18, 2026, at 3:00 PM at City Hall; written questions must be submitted by 5:00 PM EST on April 2, 2026; sealed proposals are due by 3:00 PM EST on April 8, 2026; mandatory City Commission presentations are scheduled for April 28, 2026, at 6:00 PM; and award is anticipated for May 12, 2026, with coverage effective July 1, 2026. The initial contract term is two years, with renewal options for up to three additional one-year terms subject to satisfactory performance and funding availability.

Proposers must submit itemized pricing for each contract year and renewal period. All proposed insurers must maintain an A.M. Best rating of A or higher or demonstrate five consecutive years of successful Florida operation with recent audited financial statements. The selected broker must maintain professional liability insurance of $5,000,000 minimum, commercial general liability of $500,000 per occurrence, and workers' compensation insurance as required by Florida law, while disclosing all direct and indirect compensation, commissions, and fees. The City's current coverage is provided through Florida Health Care Plans (medical), Principal (dental), EyeMed (vision), and USAble Life (group term life); the selected broker must coordinate with these existing carriers and support transition of current benefit structures. Evaluation will be scored on a 100-point scale weighted across firm qualifications (20 points), team experience (15 points), scope responsiveness and technology (20 points), plan design and cost management (35 points), and public-sector references (10 points). The RFP contains no specific set-aside designations or disadvantaged enterprise certification requirements. Bidders are solely responsible for confirming receipt of all addenda prior to submitting their bids.