RFP 250000001038 - Statewide Imaging and Microfilm Services - Schedule B1 - Pricing.docx

This document is a Request for Proposal (RFP 250000001038) from the State of Michigan for Statewide Digital Imaging and Microfilm Services, intended for potential contractors to provide comprehensive document management and digital conversion services. The RFP covers an extensive range of imaging services including microfilm scanning, digital scanning, document duplication, and data entry across various media types and formats such as 16MM, 35MM, diazo and silver duplication, aperture cards, engineering drawings, and multiple document sizes. The contract appears to be structured for an initial term with potential 5-year total pricing, with estimated annual usage quantities provided for each service line, though the state explicitly notes these are estimates and does not commit to specific procurement volumes.

The pricing schedule requires contractors to provide unit and hourly rates for over 40 distinct service categories, ranging from digital scanning (at various document sizes and in black & white or color) to specialized services like OCR processing, custom programming, data entry, and document preparation. Pricing must include all associated costs including setup charges, shipping, and handling. The state reserves the right to modify contract items to meet its needs and those of MiDeal members, other states, or political subdivisions. Contractors must certify that their prices were determined independently, without communication or agreement with other potential bidders. The document includes a comprehensive pricing table with estimated annual usage quantities and blank spaces for contractors to input their proposed rates.