RFP 250000001038 - Confidential Treatment Form.docx
DOCX document 42 KB Posted
- Attached to
- RFP for Statewide Imaging and Microfilm Services
- Solicitation number
- RFP-171-250000001038-2
- Issued by
- Michigan
About this file
The document is a Confidential Treatment Form from Michigan.gov/MiProcurement for a state procurement process (RFP 250000001038). The form provides detailed instructions for bidders on how to handle confidential information within their proposal submissions, specifically outlining two potential sections: one for proposals without confidential information (Section 1) and another for proposals requesting confidential treatment (Section 2). The form mandates that bidders must submit a signed Confidential Treatment Form with their proposal, regardless of whether confidential information is present, and failure to do so could result in proposal rejection.
The document emphasizes strict requirements for requesting confidential treatment, including specific identification of information to be protected, legal justification for confidentiality, and mandatory submission of a redacted "Public Copy" of the proposal. Bidders are prohibited from requesting confidential treatment for resumes, pricing, and marketing materials. The State of Michigan retains final authority to determine whether submitted materials qualify for confidentiality under Freedom of Information Act (FOIA) exemptions, and bidders are informed that the state is not obligated to notify them of potential public disclosure of their proposal materials.
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Text version
Michigan.gov/MiProcurement
CONFIDENTIAL TREATMENT FORM
INSTRUCTIONS. A signed and dated Confidential Treatment Form (CT Form) must be submitted with your proposal, regardless of whether your proposal contains confidential information.
1. Complete either Section 1 or Section 2 of this form and sign where indicated. Do not complete both sections. Note: Completion of Section 2 is required to request confidential treatment.
2. This form must be signed by the individual who signed the bidder’s proposal.
Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive.
In addition, failure to follow the instructions on this form or to properly complete and submit it may result in the entire proposal being publicly disclosed by the State without redaction after an award recommendation.
See the Confidential Treatment Form and the Freedom of Information Act section of the Proposal Instructions for additional information.
Section 1. CONFIDENTIAL TREATMENT IS NOT REQUESTED This section must be completed, signed, and submitted with the proposal if the bidder does not request confidential treatment of any material contained in the proposal. If this section is completed, do not complete Section 2.
By signing below, the bidder affirms that confidential treatment of material contained in their proposal is not requested.
RFP Number
RFP Title
Signature
Date
Printed Name, Title, Company
Section 2. CONFIDENTIAL TREATMENT IS REQUESTED Bidders must complete, sign, and submit this section with the proposal, to request confidential treatment of any material contained in the proposal. If this section is completed, do not complete Section 1.
Bidders must specifically identify the information to be protected as confidential and/or proprietary and state the reasons why protection is necessary. As shown in the table below, the following details are required for each confidentiality request.
1. The proposal page number, section number, and paragraph number.
2. Whether the material referenced is Trade Secret (TS), Proprietary Financial Information (FI), or Proprietary Information (PI). Bidders may not request confidential treatment of resumes, pricing, and marketing materials.
3. An explanation of the specific legal grounds that support treatment of the material as TS, FI, or PI and a complete justification as to how the material falls within the scope of an applicable FOIA exemption or relevant case law. Bidders must not simply cite an applicable exemption or case name.
4. The person at their organization authorized to respond to inquiries by the State concerning the material and their contact information.
REQUIRED: Bidders completing this section must also submit a copy of the proposal with the trade secret, financial, and proprietary information redacted and clearly label this redacted copy as the PUBLIC COPY.
(1) Proposal Page #, Section #, Paragraph # (2) Material is Trade Secret (TS), Proprietary Financial Information (FI), Proprietary Information (PI) (3) Applicable FOIA Exemption with Written Justification (4) Bidder Contact Information
Bidders may add rows or additional pages using the same format shown in the table.
State of Michigan FOIA Requests The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL 18.1261 or other applicable FOIA exemptions.
If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.
The State is not obligated to notify a bidder if a FOIA request for bidder’s proposal is received nor if bidder’s proposal is made available to the public. This form, and any additional justification letters, are not exempt from release under FOIA.
By signing below, the bidder affirms that confidential treatment of material contained in their proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.
RFP Number
RFP Title
Signature
Date
Printed Name, Title, Company image1.png
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