RFP 250000001038 - Statewide Imaging and Microfilm Services - Schedule B1 - Pricing-3.12.25.docx

This document is a Request for Proposal (RFP) No. 250000001038 for Statewide Digital Imaging and Microfilm Services issued by the State of Michigan, targeting digital imaging, microfilming, and related data management services. The RFP covers a comprehensive range of imaging services including various microfilm formats (16MM, 35MM), digital scanning for documents of different sizes (up to 8.5 x 14), specialized scanning like engineering drawings, document preparation, data entry, and additional services such as box storage and custom programming. The contract appears to be structured for a 5-year term with estimated annual usage quantities for each service type, though the state emphasizes that these quantities are estimates and do not guarantee procurement volumes.

The pricing schedule requires contractors to provide unit or hourly rates for over 40 different service categories, with estimated annual usage ranging from 0 to nearly 47 million keystrokes for data entry services. Pricing must be comprehensive, including all potential charges such as setup fees, shipping, and handling. The state reserves the right to modify contract items to accommodate future needs of Michigan, MiDeal members, and potentially other states or political subdivisions. A Northern Michigan Production Site is specifically mentioned, with monthly operational costs and per-envelope pricing included. Contractors must certify that their pricing was developed independently, without consultation with other potential bidders, and complete submission in both modifiable (e.g., Microsoft Word) and non-modifiable (PDF) formats.