RFP_25-064-RM_Addendum_3.pdf
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- Attached to
- GIS Distribution Design Software
- Solicitation number
- RFP 25-064-RM
- Issued by
- Florida
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Addendum #3 to RFP 25-064-RM: GIS Distribution Design Software
This is Addendum #3 to a Request for Proposal issued by the Kissimmee Utility Authority (KUA) in Florida for GIS Distribution Design Software. The addendum, issued on August 18, 2025, addresses clarifications and modifications to the original solicitation. In response to a bidder inquiry, KUA clarified that it currently maintains 10 concurrent user licenses for ArcFM Designer, which are shared among 10 Engineering staff and 4 GIS staff responsible for creating and processing designs prior to posting to default. The original proposal due date of August 26, 2025, at 2:00 p.m. EST has been extended to Tuesday, September 9, 2025, at 2:00 p.m. local time, to accommodate a bidder's request for additional time to prepare a comprehensive response due to scheduling conflicts with their annual users conference (August 25-28). All proposers are required to acknowledge receipt of this addendum by signing and returning the form with their bid response. The addendum supersedes any prior verbal instructions and becomes part of the original solicitation with the same force and effect as the original bidding and agreement documents.
The addendum includes specific clarifications regarding the current user environment and licensing structure at KUA, indicating that the incumbent platform utilizes shared licensing across both engineering and GIS personnel. No pricing terms, set-aside designations, or funding source information is provided in this addendum document. All cost implications associated with the additions and revisions outlined in the addendum must be included in proposers' bid pricing, and compliance with the modified requirements is mandatory for bid submission.
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P a g e 1 | 1
TO: All Proposers FROM: Ramandeep Mann, MBA, CPPB, NIGP-CPP DATE: August 18, 2025 RE: RFP 25-064-RM, GIS Distribution Design Software
ADDENDUM #3
Bidders are hereby notified that this addendum shall be made a part of the above-named Request for Proposal and agreement documents. The items listed below are issued to add, modify, and/or clarify the solicitation document and agreement documents. The items shall have the same force and effect as the original bidding and agreement documents, and cost involved shall be included in the bid pricing. Bids, to be submitted, shall confirm with the addition and revision listed herein. Return this sheet with your bid response.
I. QUESTIONS
Q1. In reference to Section 3, Page 1: Can you provide the number of designers for electric distribution, electric transmission, and fiber?
A1. KUA currently maintains 10 concurrent user licenses for ArcFM Designer. These licenses are shared between 10 Engineering staff and 4 GIS staff who are responsible for creating and processing designs prior to posting to default.
Q2. KUA, we kindly request an extension of 7 business days until 9/4/25. Our company is hosting our annual users conference during the deadline (August 25th-28th) and we want to ensure we are providing KUA the best possible proposal response. This extension will allow us to ensure we are responding to everything thoroughly and accurately.
A2. KUA has extended the bid due date to Tuesday, September 09, 2025.
II. DUE DATE EXTENSION
The due date has been extended to Tuesday, September 9, 2025 at 2:00 p.m. local time.
Bidder(s) must acknowledge receipt of this addendum by signing this form below and returning it with your bid response.
Acknowledgment is hereby made of Addendum #3 to project RFP 25-064-RM, GIS Distribution Design Software.
Bidder Signature Date
Bidder Printed Name Company Name
This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or to answers questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as if set forth therein. All other parts of the solicitation have been maintained as originally distributed.
This addendum supersedes any verbal or other instructions given to any proposer qualified to respond pursuant to the requirements set forth in the solicitation document.
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