Public_Notice_of_RFP_Evaluation_Team_Meeting.pdf

This is a Public Notice of Request for Proposal Evaluation Team Meeting issued by the Kissimmee Utility Authority (KUA), a utility provider serving over 99,000 customers across an 86-square-mile service area in Florida. The notice announces a scheduled evaluation team meeting for RFP 25-064-RM, which seeks to procure GIS Distribution Design Software Services to support KUA's transition to Esri's Utility Network model. The RFP was originally issued on July 30, 2025, with questions due by August 19, 2025, and proposals due by August 26, 2025, at 2:00 PM EST. The evaluation team meeting is scheduled for Tuesday, October 14, 2025, at 1:00 PM local time via Zoom. The anticipated contract term is three years with two optional one-year renewal periods, and the procurement focuses on Phase I software procurement. The RFP targets two approved software platforms: Autodesk Utility Design (AUD) and ArcFM Designer XI, with the intent to replace KUA's existing ArcFM Designer platform.

The evaluation will utilize a best-value approach with scoring weighted across functional capabilities, integration flexibility, vendor qualifications, implementation strategy, cost, and value-added features. The software must integrate comprehensively with KUA's existing enterprise systems, including ArcGIS Enterprise, ServiceLink Work Management System, and Cogsdale Financial Management System. KUA operates under an Esri Small Municipal and County Government Enterprise Agreement providing licensing for various Esri software products. No specific budget ranges were disclosed, though vendors are required to provide comprehensive cost breakdowns including licensing, modules, extensions, and potential recurring fees. The procurement is contingent upon KUA's broader Utility Network migration project and final purchase is subject to Board of Directors approval. For questions or additional information, interested parties should contact Ramandeep Mann, Senior Buyer, at (407) 933-9802 (office), (407) 764-8259 (cell), or procurement@kua.com.