RFP_25-064-RM_Notice_of_Intent_to_Award.pdf
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- Attached to
- GIS Distribution Design Software
- Solicitation number
- RFP 25-064-RM
- Issued by
- Florida
About this file
This is a Notice of Intent to Negotiate issued by the Kissimmee Utility Authority (KUA) Finance & Administration Procurement Division on November 3, 2025, regarding RFP 25-064-RM for GIS Distribution Design Software. The RFP sought a modern electric distribution design software solution to support KUA's transition to Esri's Utility Network model, with the original solicitation issued on July 30, 2025, requiring questions by August 19, 2025, and proposals by August 26, 2025, at 2:00 PM EST. KUA has indicated its intent to negotiate with Spatial Business Systems LLC as the apparent successful bidder. The anticipated contract term is three years with two optional one-year renewal periods. The procurement is subject to final approval by the KUA Board of Directors, and the successful bidder will not acquire any legal or equitable rights until a contract is duly approved and executed by KUA. Any person adversely affected by the award decision must file a written notice of protest with the Vice President of Finance and Administration within seventy-two hours, excluding weekends and legal holidays.
The RFP evaluation utilized a best-value approach with scoring weighted across functional capabilities, integration flexibility, vendor qualifications, implementation strategy, cost, and value-added features. The software must integrate with KUA's existing enterprise systems, including ArcGIS Enterprise, ServiceLink Work Management System, and Cogsdale Financial Management System, and target two approved platforms: Autodesk Utility Design (AUD) and ArcFM Designer XI, with ArcFM Designer being the incumbent platform. KUA operates under an Esri Small Municipal and County Government Enterprise Agreement and serves over 99,000 customers across an 86-square-mile service area in Florida. No specific budget amounts or set-aside designations were disclosed in the notice, though vendors were required to provide comprehensive cost breakdowns during the proposal process. The final purchase remains contingent upon Board of Directors approval.
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Text version
Finance & Administration
Procurement Division
1701 W Carroll St
Kissimmee, Florida 34741
(407) 933-9809
NOTICE OF INTENT TO NEGOTIATE
November 3, 2025
To: All Interested Parties
RE: RFP 25-064-RM GIS Distribution Design Software
All, Kissimmee Utility Authority (“KUA”) hereby provides notification of its intent to negotiate the above referenced solicitation to the following firm(s):
Spatial Business Systems LLC
This Notice of Intent to Negotiate is subject to final approval by the KUA Board of Directors, as applicable. Therefore, this Notice of Intent does not constitute the formation of a contract between KUA and the apparent successful bidder. The successful bidder shall not acquire any legal or equitable rights relative to this solicitation until a contract or purchase order, containing terms and conditions acceptable to KUA, is duly approved and executed by KUA.
In the event the apparent successful bidder fails to accept, negotiate, and execute a contract with KUA, KUA may, at its sole discretion, revoke the award and proceed to award to the next lowest, responsive and responsible bidder, reject all bids received, cancel the solicitation, and/or re-solicit at a later time. KUA further reserves the right to cancel this Notice of Intent at any time prior to execution of the contract or purchase order, as applicable.
Thank you for your interest in doing business with KUA. We look forward to receiving your submittals in the future.
Sincerely, Ramandeep Mann, MBA, CPPB, NIGP-CPP Senior Buyer cc: project file
Any person adversely affected by the decision or intended decision of award must file a written notice of protest to the Vice President of Finance and Administration within seventy-two (72) hours (excluding Saturday, Sundays, and legal holidays) after the posting of KUA’s decision or intended decision.
KUA Procurement personnel should be contacted to obtain comprehensive written protest procedures prior to filing a written notice of protest.
File details come from the government source that posted it. Updated .