RFP_25-064-RM_Addendum_1.pdf
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- Attached to
- GIS Distribution Design Software
- Solicitation number
- RFP 25-064-RM
- Issued by
- Florida
About this file
This is Addendum #1 to Request for Proposal 25-064-RM issued by the Kissimmee Utility Authority (KUA) on August 8, 2025, clarifying requirements for the procurement of GIS Distribution Design Software. The addendum addresses three key questions from potential bidders regarding the scope and structure of the two-phase procurement initiative. Phase I, which is the subject of this RFP, focuses solely on selecting and procuring a design software solution without requiring detailed implementation pricing or a full implementation scope of work. Phase II will address implementation services and Utility Network migration through a separate future RFP that will be open to qualified consulting firms with proven experience implementing the selected design solution, potentially including software vendor partners. The addendum confirms that only proposals based on two specifically approved platforms—Autodesk Utility Design (AUD), represented by SBS, and ArcFM Designer XI, represented by Schneider Electric—will be considered responsive to this procurement. Proposals submitted on alternative platforms, such as GeoDigital's StakeOut, are not eligible for consideration.
The addendum requires all bidders to acknowledge receipt of the document by providing a signature, printed name, company name, and date with their bid response. This acknowledgment is mandatory for bid submission and confirms that bidders understand the clarifications provided regarding Phase I's limited scope, the structured two-phase approach to implementation, and the mandatory platform requirements. The document supersedes any verbal or other prior instructions provided to prospective proposers and incorporates all information as if set forth in the original solicitation document.
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TO: All Proposers FROM: Ramandeep Mann, MBA, CPPB, NIGP-CPP DATE: August 8, 2025 RE: RFP 25-064-RM, GIS Distribution Design Software
ADDENDUM #1
Bidders are hereby notified that this addendum shall be made a part of the above-named Request for Proposal and agreement documents. The items listed below are issued to add, modify, and/or clarify the solicitation document and agreement documents. The items shall have the same force and effect as the original bidding and agreement documents, and cost involved shall be included in the bid pricing. Bids, to be submitted, shall confirm with the addition and revision listed herein. Return this sheet with your bid response.
I. QUESTIONS
Q1. Is intention of this RFP to only select the preferred vendor for the GIS Design Tool, and services necessary for implementation would be contracted under the second Phase (under 1.1 in the Scope of Services, section 3) “Utility Network Migration and Design Software Implementation and Integration (Phase II)”? Thus, implementation pricing and a project SOW is not necessary for this response. Correct?
A1. Correct. The intent of this RFP (Phase I) is to select and procure a design software solution. While high-level implementation considerations may inform evaluation (e.g., ease of deployment, integration potential), detailed implementation pricing and a full implementation scope of work are not required at this time.
Q2. Will the subsequent RFP for the second phase have the same vendor requirements as this RFP? Or will KUA consider bids for the second phase from consulting firms with experience and training in implementations of the Vendors solution?
A2. KUA anticipates that the Phase II RFP will be open to qualified firms with proven experience implementing the selected design solution. In addition to design software implementation as part of Phase II, these firms would either complete a Utility Network conversion scope of work or partner with another qualified firm who will perform the Utility Network conversion scope of work. While vendors responding to this RFP are not guaranteed selection for Phase II, those with relevant implementation experience— including partners of the software vendor—may be eligible to respond.
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Q3. We have reviewed the RFP and noticed this statement in the scope. KUA has identified the following electric distribution design software platforms as approved for this procurement: 1. Autodesk Utility Design (AUD), represented by SBS 2. ArcFM Designer XI, represented by Schneider Electric Our question is; since GeoDigital`s StakeOut is not built on either platform listed above, does this mean GeoDigital is not approved to respond to this RFP?
A3. KUA has identified Autodesk Utility Design (AUD) and ArcFM Designer XI as the approved platforms for this procurement. Only proposals based on these two platforms will be considered responsive to this RFP.
Bidder(s) must acknowledge receipt of this addendum by signing this form below and returning it with your bid response.
Acknowledgment is hereby made of Addendum #1 to project RFP 25-064-RM, GIS Distribution Design Software.
Bidder Signature Date
Bidder Printed Name Company Name
This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or to answers questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as if set forth therein. All other parts of the solicitation have been maintained as originally distributed.
This addendum supersedes any verbal or other instructions given to any proposer qualified to respond pursuant to the requirements set forth in the solicitation document.
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