RFP 24_10 _ Addendum 3.pdf

Savannah-Chatham County Public School System 208 Bull Street / Savannah, Georgia 31401 / (912) 395-5572

Number: RFP 24-10 Smart Environmental Sensors (Annual Contract) Posting Date: 09/28/2023

Addendum #3 Posting Date: 10/30/2023 Closing Date: 11/02/2023 @2pm

The information contained in this document shall become an official part of the original document and shall be acknowledged as noted on the Certification Form (Form 2) of the solicitation document in the space provided. Failure to acknowledge receipt of an addendum may result in a status of non-responsive. Firms are encouraged to review this document's contents and respond accordingly.

Addendum No.3 is being issued to respond to questions received for RFP 24-10 and to extend the RFP close date to November 2, 2023 @2pm.

Questions and Answers

# Questions Referenced RFP Section

Answers

1.

SCCPSS has requested pricing based on 463 identified areas (restrooms, locker rooms, stairwells, etc.). Most restrooms and stairwells will require multiple devices upon execution of the final surveys to apply square footage and airflow testing requirements for these devices. Has SCCPSS factored in the timeline necessary to install the probable increased amount of devices which could be 2 x 463?

Solicitation Form 12:

Sealed Fee Proposal

As stated in the referenced section “(The actual quantities will be determined per specific measurements as recommended by the manufacturer for space size.), yes this has been taken into account.

2.

What hours will be available for installation on this project; school hours, evening, over night, weekends? Please clarify.

Working hours will be determined and worked out with the project manager upon award.

3. What is the expectation for replacement of brittle ceiling tiles, painting and patching due to penetrations, and other cosmetics stemming from architecture and/or older buildings?

This will be determined as needed by the project manager.

4. Will SCCPSS supply and be responsible for all network switches with appropriate power requirements and available ports?

SCCPSS will be responsible for all network switches.

5. The Halo 3C will handle the required specifications except for “Occupancy”, whereas the Halo 3C-PC will be required. These two devices have a measurable difference in cost that will be budget-impacting. To keep all offerors on the same page, and keep from submitting two proposals, how would you like us to handle the presentation of this? Two proposals, pricing alternate, etc.

B: Scope of Work:

1. Smart Environmental Sensor/Vape Equipment

Please refer to 1. Smart Environmental Sensor/Vape Equipment in the Scope of Work on page 19.

Savannah-Chatham County Public School System 208 Bull Street / Savannah, Georgia 31401 / (912) 395-5572

# Questions Referenced

RFP Section Answers

6. Due to differences in building construction, layout, and age, the per unit cost will vary from school to school. Will it be acceptable to present these options as “adds’’ at the time of final survey?

This will be determined as needed by the project manager.

7. When is the targeted award date? No specific date has been set. SCCPSS intends to have at least two weeks to review and score proposals.

8. How much time is required for SCCPSS to execute agreements if awarded?

There is no specific timeline for SCCPSS to execute agreements. This project has a rigid timeline, and we will work to meet that timeline as outlined in the solicitation document.

9. When was the last Cybersecurity assessment done on the IT Network and the OT (Operational Technology) network and by whom was this provided or performed?

SCCPSS has its own Cybersecurity team in-house and is always assessing the network and devices.

10. Will there be securable storage space on each site for equipment/device inventory?

This will be determined as needed by the project manager.

11. Will progress billing/invoicing be allowed as each school is completed?

Progress billing can be allowed.

12. Are initial downpayments customary or allowable for this project?

No, down payments are not allowed.

***ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED***

End of Addendum #3 to RFP 24-10 – Question and Answers SCCPSS Purchasing Department (Posted: October 30, 2023)