RFP 24_10 _ Addendum 1.pdf
PDF 64 KB Posted
- Attached to
- RFP 24-10 Smart Environmental Sensors
- Solicitation number
- PE-62600-NONST-2024-000000009
- Issued by
- Chatham County, Georgia
About this file
This document is an Addendum #1 to Request for Proposal (RFP) 24-10 issued by the Savannah-Chatham County Public School System (SCCPSS) for Smart Environmental Sensors on an annual contract. The RFP was posted on 09/28/2023 with a closing date of 10/31/2023. The addendum provides responses to questions received regarding the RFP, covering topics such as power requirements for data switch ports, VPN/remote access, integration with the Audio Enhancement system, site surveys, network infrastructure responsibilities, and management of the detection units. The RFP indicates that an optional site walk was held on 10/21/2023, and CAD, PDF, and/or blueprint files will be provided to the awarded vendor.
The revised Solicitation Form 12: Sealed Fee Proposal is included in the addendum, and it suggests that labor pricing for after-hours and weekend work may be requested. The RFP does not provide details on pricing terms, set-asides, incumbents, funding requirements, or sources.
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Text version
Savannah-Chatham County Public School System 208 Bull Street / Savannah, Georgia 31401 / (912) 395-5572
Number: RFP 24-10 Smart Environmental Sensors (Annual Contract) Posting Date: 09/28/2023
Addendum #1 Posting Date: 10/24/2023 Closing Date: 10/31/2023
The information contained in this document shall become an official part of the original document and shall be acknowledged as noted on the Certification Form (Form 2) of the solicitation document in the space provided. Failure to acknowledge receipt of an addendum may result in a status of non-responsive. Firms are encouraged to review this document's contents and respond accordingly.
Addendum No. 1 is being issued to respond to questions received for RFP 24-10.
Questions and Answers
# Questions Referenced
RFP
Section
Answers
1.
What are the minimum and maximum POE power outputs of the data switch ports that will be available to connect HALO-3C Sensors?
Maximum power is 30 watts.
2.
Will SCCPSS provide VPN/remote access and admin rights to the required systems to complete the fully integrated solution (VPN access will be temporary)?
Yes.
3. Who do we work with at audio force to verify integration?
The system is Audio Enhancement and Austin Anderson, Audio Enhancement, Regional Sales austin.anderson@audioenhancement.com
(801) 824-40780
4. Do all schools already have audio force installed and running?
No, not all schools have Audio Enhancement at this time. The Halo system should be designed to integrate with the Audio Enhancement system regardless, as all schools will eventually have the Audio Enhancement system in the future.
5. Who is responsible for issues with alarms and alerts after integrated with Audio Force?
Alerts from the system will be managed by the school and on-site campus police employees.
System issues are managed by Capital Projects and/or maintenance and/or the technology department.
mailto:%20austin.anderson@audioenhancement.com mailto:%20austin.anderson@audioenhancement.com
Savannah-Chatham County Public School System 208 Bull Street / Savannah, Georgia 31401 / (912) 395-5572
# Questions Referenced
RFP
Section
Answers
6. Please confirm that we will be able to do a full site survey and modify bid to meet necessary device requirements once contract is awarded.
Solicitation Form 12
Yes, it is confirmed that the winning proposal will be required to perform a full site survey of each property. As it is noted in Solicitation Form 12 the quantity of devices stated is an estimate and “the actual quantities will be determined per specific measurements as recommended by the manufacturer for space size.”
7. According to the bid document, an optional site walk to be conducted on 10/21/23. I submitted a request to be put on this list a week in advance but never heard anything back. Is it possible to still arrange a site walk before the bid is due?
Section D Optional
Pre- Proposal
Conference Held by the Purchasing Department
No. Vendors were to email purchasing@sccpss.com by October 19, 2023, at 4:00 p.m. if planning to attend.
8. Will SCCPSS be responsible for all Network infrastructure including switches with adequate POE power and available ports?
SCCPSS will be responsible for POE switches, but the vendor responsible for cabling.
9. Has SCCPSS designated any other locations other than stairwells, locker rooms, and restrooms? ie. “alcoves”
The majority of those locations are provided in the column “# of hidden stairwells” on the included document. Exhibit B: RFP 24-10 Area Count.
10. How will the detection units be managed? If the intention is to use an Audio Enhancement integration, which other integrations will be used in the schools that do not have Audio Enhancement?
Schools that do not have Audio Enhancement will utilize the Halo system as normal. Once Audio Enhancement is added to their building, it will be Epic’s responsibility to interface with Halo.
11. Are there any areas that require conduit pathways?
That would be determined when your site surveys were done.
12. Should we include labor pricing for after hours and weekend rates instead of normal business hour rates?
Please see the revised Solicitation Form 12:
Sealed Fee Proposal included.
13. Supplied layouts are representative of layouts but do not clearly depict all MDF’s, IDF’s, restrooms, stairwells, and locker rooms, etc. for proper calculation of wire distances and device locations? Will CAD’s or PDF’s be forthcoming or after award?
An opportunity was provided for vendors to walk through the buildings on 10/21/23 to calculate distances to IDF and MDF. Once awarded CAD, PDF, and/or blueprints will be provided to the awardee.
***ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED***
End of Addendum #1 to RFP 24-10 – Question and Answers SCCPSS Purchasing Department (Posted: October 24, 2023) mailto:purchasing@sccpss.com
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