RFP_2200_MLJ3013_ADD_2_v1.pdf
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- Attached to
- Customer Plumbing Services
- Solicitation number
- RFP 2200 MLJ3013
- Issued by
- Texas
About this file
This is Solicitation Addendum No. 2, issued by the City of Austin Financial Services - Central Procurement on November 5, 2026, for RFP 2200 MLJ3013 regarding residential and commercial plumbing services. The addendum revises the Wastewater Plumbing Price Sheet (Version #2) and provides clarifications and answers to 13 bidder questions concerning personnel licensing requirements, billing rates, pricing methodologies, and operational procedures across four service areas: grease interceptor installation and replacement, galvanized line replacement for lead mitigation, wastewater plumbing repairs, and customer assistance leak mitigation (CALM). The original solicitation closing date was November 5, 2026, at 2:00 p.m. CT, with a contract term of twenty-four months and up to three additional twelve-month renewal options. Projects valued at $3,000 or more will be assigned through competitive RFQ processes with a minimum three working-day response period, while projects under $3,000 will be distributed rotationally among awarded contractors.
Key pricing and operational clarifications include the following: work may be performed by TSBPE-licensed Journeyman Plumbers in residential and CALM program areas where a Master Plumber is not required; laborers must either hold a TSBPE Plumber's Apprentice registration or undergo criminal background checks; current TSBPE Apprentice registration is sufficient for billing at apprentice rates without additional Department of Labor program enrollment; all bidders must submit price sheets for all program areas, marking "no bid" where not applicable; the revised Wastewater Price Sheet now includes equipment rental and other services markup categories (Category 3, Item 3.2); firm-fixed-price RFQ quotations must be calculated from contracted hourly rates and markups and remain within those rates; unforeseen subsurface conditions require work stoppage and a change order or re-quote before proceeding; designated single points of contact need not be physically present at multiple simultaneous job sites if licensed supervisors are on-site with the SPOC available by telephone; inspection fees must be included in costs without separate line-item billing; and no minimum or diagnostic charges are permitted for GRR or Wastewater Plumbing Repairs, with all site visit costs invoiced on an hourly basis. Offerors must acknowledge receipt of this addendum by returning one signed copy with their proposal prior to the solicitation closing date, with failure to do so potentially constituting grounds for rejection.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_2200_MLJ3013_PAC1_v1.docx | DOCX document | |
| RFP_2200_MLJ3013_ATT_2_v2.xlsx | XLSX spreadsheet | |
| RFP_2200_MLJ3013_ATT_1_v1.xlsx | XLSX spreadsheet | |
| RFP_2200_MLJ3013_ATT_2_v1.xlsx | XLSX spreadsheet | |
| RFP_2200_MLJ3013_BID_DOC_v1.pdf | ||
| RFP_2200_MLJ3013_ADD_1_v1.pdf | ||
| RFP_2200_MLJ3013_0500_v1.pdf | ||
| RFP_2200_MLJ3013_ATT_3_v1.xlsx | XLSX spreadsheet | |
| RFP_2200_MLJ3013_0600_v1.xlsx | XLSX spreadsheet |
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Text version
SOLICITATION ADDENDUM
AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT
Solicitation: RFP 2200 MLJ3013 Addendum No: 2 Date: November 5, 2026
This addendum is to incorporate the following changes to the above referenced solicitation:
1.0 Clarifications: The price sheet for Wastewater Plumbing published with the solicitation has been deleted and replaced with the following, labeled Price Sheet Version #2.
2.0 Questions:
Q1 Question: Section 6.1 of the Scope of Work requires that personnel performing work be licensed by the Texas State Board of Plumbing Examiners, and Section 6.3 requires a Master Plumber with five years of commercial experience at each commercial job. For work in the program areas where a Master Plumber is NOT required — residential repairs and the Customer Assistance Leak Mitigation (CALM) program area — may the work be performed and quoted by a TSBPE-licensed Journeyman Plumber on the contractor's team?
Q1 Answer: Yes, for work in programs where a Master Plumber is not required, the work may be performed and quoted by a TSBPE-Licensed Journeyman Plumber.
Q2 Question: Scope 6.1 requires that "all employees performing work under this contract are properly trained, registered, and currently licensed by the Texas State Board of Plumbing Examiners (TSBPE).
Please confirm which applies: (a) every person on a job site, including laborers doing only non-plumbing tasks such as excavation, backfill, restoration, and cleanup, must hold at least a TSBPE Plumber's Apprentice registration; or (b) such laborers may work under the supervision of the Contractor's licensed Master Plumber, provided all plumbing work is performed by TSBPE license or registration holders as required by Texas Occupations Code Section 1301.351.
Q2 Answer: Each laborer will need to either hold a TSBPE Plumber's Apprentice registration or will need to have undergone a criminal background check.
Q3 Question: Is a current TSBPE Plumber's Apprentice registration sufficient to bill at the Apprentice rate, or must apprentices also be enrolled in a U.S. Department of Labor registered apprenticeship program?
Q3 Answer: The current TSBPE Plumber's Apprentice registration is sufficient.
Q4 Question: Please confirm that an offeror proposing only on GRR, Wastewater Plumbing Repairs, and CALM may omit the Grease Interceptors Price Sheet entirely without being deemed non-responsive.
Q4 Answer: The offeror should still submit the Grease Interceptors Price Sheet and just denote "no bid" on the price sheet(s) you do not intend on bidding. One proposal that covers all the selected program areas will require a price sheet for each area.
Q5 Question: Scope 4.6 requires "the most appropriate and cost-efficient licensed position(s)." The Price Sheets have no line for TSBPE Tradesman Plumber-Limited license holders. How should work performed by a Tradesman Plumber-Limited license holder be billed?
Q5 Answer: The City requests either a master plumber or a Journeyman plumber and an apprentice plumber shall work on either one if needed.
Q6 Question: Please confirm no minimum or diagnostic charge is allowed under GRR or Wastewater Plumbing Repairs, including site visits where no repair is authorized.
Q6 Answer: For GRR, there is no line item for a minimum or diagnostic charge, as all efforts spent are to be invoiced on an hourly basis. For Wastewater Plumbing repairs, the issue is typically already known and no diagnostics are needed, so any visit by the contractor would be for bids only. CALM has no after-hours rate because any emergency work for that program will have resulted from a failure on the original repair and will be the plumber's responsibility to correct.
Q7 Question: The Wastewater Price Sheet has only labor rates and a materials markup, while the GRR Price Sheet includes an equipment-rental markup (item 3.1) and an other-services markup (item 3.3). How should rented equipment, saw cutting, spoil hauling, and paving or concrete restoration be priced on Wastewater Plumbing Repairs work?
Q7 Answer: A revised price sheet for wastewater has been posted. Please use Version #2 to submit pricing. Category 3, Item 3.2 was added on the WWP price sheet.
Q8 Question: Must firm-fixed-price RFQ quotations be calculated from the contracted hourly rates and markups, or may contractors price each project on its actual scope, and if so, must the quote stay within the contracted rates?
Q8 Answer: This should be calculated from the contracted hourly rates and markups and should stay within the contracted rates.
Q9 Question: If unforeseen subsurface conditions, such as rock, footings, or concealed damage, are discovered after a firm-fixed-price RFP award, what is the process for a revised quotation or change order, and should work stop until the City approves the revised cost in writing?
Q9 Answer: The work would stop and a change order or re-quote would be required before further work was completed.
Q10 Question: When crews work at more than one site at the same time, must the designated SPOC be physically present at every site, or may a licensed supervisor on each site satisfy 9.2 while the SPOC remains available by phone?
Q10 Answer: When working at more than one site at the same time, a licensed supervisor on each site while the SPOC remains available by phone is satisfactory for all the program areas.
Q11 Question: Do GRR properties include commercial properties that would trigger the Scope 6.3 requirement for a Master Plumber at each job?
Q11 Answer: Yes, there are some commercial properties under GRR properties, although the majority are residential.
Q12 Question: Does the Explosion, Collapse, and Underground (XCU) coverage requirement apply to the Wastewater Plumbing Repairs program area, and to GRR jobs that involve digging?
Q12 Answer: Both program areas could be a result of digging.
Q13 Question: Are City or third-party inspection fees, including re-inspection fees, billable to the City in the same way, and on which Price Sheet line should they be invoiced?
Q12 Answer: This should be included in the costs and not denoted as a separate line item.
2.0 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
ACKNOWLEDGED BY:
Offeror Name Offeror Authorized Signature Date
RETURN ONE COPY OF THIS ADDENDUM WITH YOUR RESPONSE PRIOR TO THE SOLICITATION CLOSING
DATE. FAILURE TO DO SO MAY CONSTITUTE GROUNDS FOR REJECTION OF YOUR OFFER.
Solicitation: RFP 2200 MLJ3013 Addendum No: 2 Date: November 5, 2026
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