RFP 2026-20 Clarifying Questions 3.pdf

This document is a clarifying questions response issued by Clackamas County, Oregon regarding Request for Quotes #2026-20 for janitorial services at two community centers. The RFQ solicits cleaning services for the Milwaukie Community Center (18,000 square feet with 7,000 square feet of carpeting) requiring three weekly cleaning shifts totaling 32 man-hours per week, and the Concord Community Center (44,543 square feet with mixed flooring surfaces) requiring twice-weekly cleaning with 24 man-hours per week plus on-call support services. Quoters must submit not-to-exceed monthly prices for standard cleaning, hourly rates for on-call and emergency services, and exception cleaning rates. A mandatory pre-quote walkthrough was scheduled for March 31, 2026, at 10:00 AM PST at the Milwaukie Community Center with required sign-in attendance. Quotes must be submitted electronically via Bid Locker by April 8, 2026, at 2:00 PM PST and remain binding for 60 days. The contract term and award value are not specified in the available documentation.

Contractors must meet mandatory qualifications including bloodborne pathogens and hazard communications training, English language proficiency, background clearance eligibility, uniforms with identification, and provision of all cleaning equipment, chemicals, and supplies subject to county approval. Required insurance includes Professional Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate), and Automobile Liability ($500,000 per occurrence). Evaluation will be based on firm experience, staff experience, pricing, references, and project completion timeline using subjective criteria rather than lowest price alone. The RFQ does not specify set-aside designations, disadvantaged enterprise restrictions, or preferences for particular organization types, and no incumbent vendors or current contractors are identified in the solicitation documents.