RFP 2026-20 Clarifying Questions 2.pdf

This document is a Response to Clarifying Questions #2 issued by Clackamas County, Oregon, for Request for Proposals #2026-20 concerning janitorial services at the Milwaukie and Concord Community Centers. The clarification document addresses vendor inquiries regarding scope of work specifications, pricing methodologies, and operational requirements. Key clarifications indicate that this is not a prevailing wage contract, that floor and carpet maintenance costs must be included and priced based on provided square footage, and that polished concrete restoration is excluded from required services. The county confirmed that incidental services including ceiling and wall air grill vacuuming, light fixture lens cleaning, exterior entry area cleaning, spot cleaning of high-traffic areas, and spot shampooing of carpeted areas are all included within the scope of work rather than billed separately. Regarding equipment and chemical storage, the county indicated that on-site storage may be available depending on quantity, though vendors are generally required to store items off-site.

The document confirms that quoters must submit not-to-exceed monthly pricing for standard cleaning services along with hourly rates for on-call and emergency services. Mandatory qualifications require bloodborne pathogens and hazard communications training, English language proficiency, background clearance eligibility, uniforms with identification, and provision of all cleaning equipment and chemicals subject to county approval. Insurance requirements include Professional Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate), and Automobile Liability ($500,000 per occurrence). A mandatory pre-quote walkthrough is scheduled for March 31, 2026, at 10:00 AM PST, with quotes due electronically by April 8, 2026, at 2:00 PM PST and binding for 60 days. The RFQ does not specify set-aside designations, disadvantaged enterprise restrictions, or preferences for particular organization types, and no incumbent vendors are identified.