2026-02 sign in sheet.pdf

This is a sign-in sheet for a mandatory pre-quote walkthrough related to RFQ 2026-20 for janitorial services at Milwaukie and Concord Community Centers in Clackamas County, Oregon. The walkthrough was scheduled for March 31, 2026, at 10:00 AM PST at the Milwaukie Community Center, with attendance required for all interested bidders. The scope encompasses janitorial services for two facilities: the Milwaukie Community Center (18,000 sq. ft. with 7,000 sq. ft. of carpeting) requiring three weekly cleaning shifts totaling 32 man-hours per week, and the Concord Community Center (44,543 sq. ft. with varied flooring types) requiring twice-weekly cleaning with 24 man-hours per week plus on-call support services. Quoters were required to submit not-to-exceed monthly prices for standard cleaning services, hourly rates for on-call and emergency services, exception cleaning services, and documentation of company and staff experience with references. The electronic bid submission deadline via Bid Locker was April 8, 2026, at 2:00 PM PST, with quotes binding for 60 days.

Mandatory qualifications for contractors include bloodborne pathogens and hazard communications training, English language proficiency, background clearance eligibility, uniforms with identification, and provision of all cleaning equipment, chemicals, and supplies subject to county approval. Insurance requirements include Professional Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate), and Automobile Liability ($500,000 per occurrence). Evaluation will be based on firm experience, staff experience, pricing, references, and project completion timeline using subjective criteria rather than lowest price alone. No set-aside designations, disadvantaged enterprise restrictions, or preferences for particular organization types are specified. Contract duration, anticipated award value, and specific incumbent vendor information are not disclosed in the available documentation.