RFP 2025-005 Hiawatha Gardens Architecture and Engineering Design Services with exhibits.pdf

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REQUEST FOR PROPOSALS (RFP)

RFP 2025-005

CITY OF MANITOU SPRINGS

Architectural and Engineering Design Services for:

Hiawatha Gardens Restoration and Design

Published February 18, 2025

606 Manitou Avenue Manitou Springs, CO 80829

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Request for Proposals:

RFP 2025-005

City Contact: Erin Ringsred, Planner and Project Manager

Email: eringsred@manitouspringsco.gov

Invitation The City of Manitou Springs (the City) (Owner) hereby invites qualified firm(s) interested in providing Architectural Services to submit a response to this Request for Qualifications and Proposal (RFP) in support of the following project:

• Phases 1 & 2:

o Phase 1 includes building a new restroom structure, a concrete plaza, and a new parking lot with various site improvements.

o Phase 2 includes the restoration and renovation of the existing historic dance hall into an open-air pavilion within the floodplain.

o Design process to begin in April 2025 and anticipate permit drawings to be completed by end of year 2025.

• Phases 3 & 4:

o Phase 3 includes a new vehicular bridge in conjunction with the closure of Old Man’s Trail.

o Phase 4 includes the renovation of the existing Chase bank building into public restrooms and the creation of a transportation hub including repair/replacement of the existing parking lot to work with new site circulation.

o Design process to begin in April 2025 and anticipate Schematic Design drawings to be provided by end of summer 2025. Pricing by CM/GC and subsequent project fund-raising to follow. Completion of design drawings is anticipated in 2026.

The Owner proposes to retain a highly qualified, capable firm(s) to act as the Architect throughout the planning, design, and construction of the complete project. The Architect and subconsultants will be expected to collaborate in a transparent and efficient manner with the City’s Owner’s Representative, Artaic Group.

All official communication with Candidates and questions regarding this RFP will be via email to the City Project Manager and Owners Representative at the delivery addresses listed below.

All Candidate inquiries will be responded to collectively prior to the “Clarification Deadline” in the schedule noted below. A clarification with replies to all questions will be emailed to all Candidates who have requested the RFP documents. Under no circumstances should candidates contact current consultant team members, or any individual associated with the Owner regarding this RFP or this project.

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Schedule of Events

1. RFP PUBLISHED: February 18, 2025

2. PRE-PROPOSAL SITE VISIT: February 25, 2025 at 11am (MT)

3. DEADLINE FOR QUESTIONS: February 28, 2025 4:00 P.M.

4. FINAL ADDENDUM ISSUED: March 6, 2025 5:00 P.M.

5. RFP SUBMITTAL DEADLINE: March 17, 2025 4:00 P.M. (via electronic submittal)

6. SHORT-LISTED CANDIDATES NOTIFIED OF INTERVIEW: March 21, 2025

7. INTERVIEWS: March 27, 2025

8. CANDIDATE NOTIFIED OF SELECTION: No Later than April 2nd 2025

9. PROJECT Estimated SUBSTANTIAL COMPLETION: Estimated Construction for Phase 1 begins October 2025 and is completed by March 2026

Pre-Proposal Site Visti:

A pre-proposal conference will be held on date and time identified above, at the City of Manitou Springs Hiawatha Gardens, 10 Old Man’s Trail, Manitou Springs, CO 80829. The purpose of this pre-proposal conference is to discuss this Request for Proposals.

Questions Criterion/Submittal Requirements:

The City will only accept questions emailed to the City Contact(s). No verbal questions or questions through any other means other than email will be accepted. Emails containing questions must contain the RFP Title and RFP Number in the Subject line.

Proposal Criterion/Submittal Requirements:

Proposals must be received no later than RFP Submittal Deadline and time identified above.

(Proposals received after this date and time will NOT be considered for award.)

A signed Attachment A – Proposal Acknowledgement Form – must be included with submitted proposals.

The City will only accept proposals EMAILED to the City Contact(s). Emails containing proposals, or link to proposal, must contain the RFP Title and RFP Number in the Subject line. The body of the email must contain:

COMPANY NAME

RFP TITLE

RFP NUMBER

DUE DATE AND TIME

LINK TO PROPOSAL (if size of proposal exceeds email limitations).

Deliver responses via email to:

Ms. Erin Ringsred, Planner Deliver 1 electronic copy (PDF Format) via email to: Erin Ringsred, City Project Manager via email – eringsred@manitouspringsco.gov via email with a cc: to Lily.Brunk@artaicgroup.com (Owners Representative) mailto:eringsred@manitouspringsco.gov mailto:Lily.Brunk@artaicgroup.com

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BACKGROUND AND HISTORY

Manitou Springs was founded in 1872 by Englishman Dr. William Bell and his business partner General William Palmer as a scenic health resort. The town was incorporated in 1876 and is now a home rule city of approximately 5,000 residents.

“Manitou,” a Native American word for “great spirit,” describes this beautiful mountain community. Eight naturally carbonated mineral spring fountains, located throughout this historic town, run free for all who wish to enjoy their healing benefits. The Ute, Cheyenne and other Native Americans considered this area sacred for its healing springs and clean mountain air.

The naturally occurring mineral springs have a rich history of giving and restoring health to people who traveled thousands of miles to be healed by the magical waters. Today, health and wellness continues to be a draw for residents and visitors who come to the area for its unparalleled quality of life and holistic, spiritually uplifting personality.

Manitou Springs is also a vibrant artisan community, home to world class art, music, theater, and sidewalk sculpture displays. The Historic District is lined with unique art galleries, one of a kind gift shops and trading posts with handcrafted Native American treasures. Manitou Springs is home to dozens of artists and art galleries. The City’s economy is primarily tourism-based, and also relies on recreation and leisure services. The community has a range of boards and commissions that help to plan for and implement key community projects and facilities.

The City is approximately 3.2 square miles in area, with over 150 historic structures, including 27 historic arch bridges. Many homes are over 100-years old, and the approximately 30 miles of streets serving these residences are often narrow and steep.

The Hiawatha Gardens complex is a historically significant structure that is in close proximity to the center of the city. The City purchased the property known as Hiawatha Gardens in 2016; the property contains a large area for parking and historic structures, part of which date to before 1900, which has had various uses over the years. The City has been exploring how to improve the Hiawatha Garden site for nearly a decade and has created multiple reports and studies to help guide them along the way.

For additional information you are encouraged to visit our website at https://www.manitouspringsco.gov/412/_Hiawatha-Gardens

PROJECT DESCRIPTION

The City of Manitou Springs is seeking proposals from qualified companies for this project. Hiawatha Gardens is located at 10 Old Man’s Trail in Manitou Springs. Due to the procurement guidelines for the City, this proposal includes the full scope for all project phases. Fees for the full scope will be requested as part of the interview process; however, the overall timing will follow the below project phasing.

Phases 1 & 2:

• Phase 1 Restroom and Parking Lot – installation of new parking lot, vehicular entries, hardscape, site improvements, and landscaping throughout the site to comply with the no-rise https://www.manitouspringsco.gov/412/_Hiawatha-Gardens

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• Phase 2 Open-Air Pavilion Rehabilitation and Plaza – restoration and renovation of the existing historic dance hall into an open-air pavilion within the floodplain; creation of art lawn on the west and north sides of the site.

• Design process to begin in April 2025 and anticipate permit drawings to be completed by October 2025 for Phase 1.

Phases 3 & 4:

• Phase 3 Vehicular Bridge and Old Man’s Trail Closure – design and permitting of a vehicular bridge over fountain creek on the east side of 487 El Paso Boulevard and 466 Manitou Avenue. Closure of Old Man’s Trail and integration into adjacent properties.

• Phase 4 Chase Bank Rehabilitation, Transportation Hub and Restroom – renovation of existing bank building into public restrooms; renovation of existing bank canopy into covered pedestrian zone; new (2) two bus pull off from Manitou Ave; new vehicular bridge in conjunction with closure of Old Man’s Trail; new pedestrian bridge; site integration with Creek Walk Trail; repair/ replacement of existing parking lot to work with new site circulation; and new green space on west side of site.

• Design process to begin in April 2025 and anticipate Schematic Design drawings to be provided by end of summer 2025. Pricing by CM/GC and subsequent project fund-raising to follow. Completion of design drawings is anticipated in 2026.

Work completed to date includes:

• Various community events and information sessions over the years as the City developed

Concept Designs for the site, restroom amenities, and the future of the old dance hall.

• Architectural concept design drawings and a narrative have been completed along with conceptual engineering recommendations and narratives. All documents are included in the Exhibits noted below.

Supporting Documents

Exhibits associated with this RFP:

• Exhibit A – Hiawatha Gardens and Chase Bank Phasing Map

• Exhibit B – Hiawatha Gardens Concept Design Drawings

• Exhibit C – Hiawatha Gardens Concept Narrative

• Exhibit D – Hiawatha Gardens Concept Floodplain, Site Drainage, and Grading

• Exhibit E – Hiawatha Gardens Concept Structural Design Narrative

• Exhibit F – Hiawatha Gardens Concept Electrical Design Narrative

• Exhibit G – Hiawatha Gardens Concept Mechanical Design Narrative

• Exhibit H – Hiawatha Gardens Ecological Characterization Study

• Exhibit I – Chase Bank Site Concept Drawings

• Exhibit J – Hiawatha Gardens and Chase Bank Preliminary Schedule

COMPANY SELECTION / QUALIFICATIONS

1. Selection of company will be based on the submitted proposal.

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2. This is a qualifications-based selection process. Qualifications-Based Selection is a procurement process developed as a process for public agencies to use for the selection of architectural, engineering, and construction services for public construction projects. It is a competitive contract procurement process whereby consulting firms or contractors submit qualifications to a procuring entity who evaluates and selects the most qualified company, and then negotiates the project scope of work, schedule, budge, and fees.

3. Evaluation and Award are discussed herein, and the successful company should be aware that:

a. The successful team will demonstrate significant experience with similar projects.

b. Preference will be given to local teams (Colorado presence and experience preferred.)

4. The awarded company shall:

a. Enter into a contract with the City using the City’s standard Services Agreement

b. Maintain required insurance coverage for the duration of the contract period as outlined in the contract.

c. Operate as an independent company and will not be considered employee(s) of the City of Manitou Springs.

d. Be paid on invoices as satisfactory work is completed.

ANTICIPATED SCOPE OF SERVICES

The A/E Scope of Work will generally consist of the requirements in the AIA B133-2014 contract and the following:

All scope of work shall be completed in a collaborative and transparent manner. The Candidate should expect to attend occasional City Council Meetings and Design Advisory Group (DAG) Meetings, which may include evenings outside of normal business hours.

At all phases of design, the design team is expected to develop a list and design add alternates for the project for the Owner to review and make decisions if the alternates will be incorporated into the project.

It is expected the Candidate will provide the following sub consultants at a minimum for this project:

• Architecture

• Civil Engineering

• Structural Engineering

• MEP Engineering

• Fire Protection Design

• Lighting Design

• IT/Low Voltage Design

• Interior Design

• Roof Consultant

• Landscape Architect

• Irrigation Design

The Schematic Design, Design Development and Construction Document phases for the project shall be accompanied by progressively refined estimates of probable construction cost. Upon completion of each phase, the designer shall seek Owner authorization before proceeding to the next phase.

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1. Schematic Design (SD)

Consisting of SD drawings, outline specifications and other documents illustrating the scale and relationship of Project components. Schematic Design should include the evaluation of systems for the project, including the ability of the Owner and their staff to operate and maintain the facilities considering any High Performance Design components. The Candidate will present SD documents to the DAG and Owner’s Executive Committee for review and refinement. The Candidate will provide informational material for the public to view. The Candidate shall coordinate User Group meetings for various stakeholders who will utilize the facilities to refine the designs. SD documents shall be provided to the CM/GC to prepare construction cost estimates, and the Candidate shall assist the CM/GC in reviewing and verifying the construction cost estimates.

2. Design Development (DD)

Consisting of DD drawings, outline specifications, and other documents to fix and describe the size and character of the entire Project as to site, architectural, structural, mechanical, and electrical systems, materials, and such other elements as may be appropriate. Continuing review of High Performance design ideas and operation and maintenance by the Owner.

DD documents shall be provided to the CM/GC to update the construction cost estimate, and the Candidate shall assist the CM/GC in reviewing and verifying the construction cost estimate. The project must be within the available budget in order for the project to move into Construction Documents.

The Design Advisory Group may still be meeting through the first half of Design Development. The Candidate shall coordinate User Group meetings for various stakeholders who will utilize the building to refine the design during Design Development. At completion of Design Development, the Candidate shall lead a community meeting to provide a progress update.

3. Construction Documents (CD)

Consisting of CD drawings and specifications setting forth in detail the requirements for the construction of the Project. These shall include a complete set of architectural, civil, site development, structural, mechanical, and electrical drawings including low voltage systems and I.T., any other information necessary for the design of the projects.

The Candidate will assist the CM/GC in preparation of a written report summarizing the construction cost estimates through the completion of this phase of work. After working on the construction documents, the Candidate will prepare a presentation of the Final Designs for the DAGs, Executive Committee and City Council and prepare informational presentation materials for the public with the Owner’s Representative.

4. Bidding Phase and Construction Kick Off

The Candidate will assist the CM/GC in obtaining bids by rendering interpretations and clarifications of the drawings and specifications in appropriate written form. The Candidate shall assist the CM/GC in conducting mandatory pre-bidding conferences with all principal bidders, if requested.

5. Construction Administration

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The Candidate must attend construction meetings no less than bi-weekly and as needed based on the stage of construction and will assist the CM/GC in administration of the project by reviewing and timely return of submittal and shop drawings, providing observation during construction, and providing project documentation in the form of supplemental instructions, requests for information, change orders, etc.

The Candidate and its consultants will regularly monitor the progress and performance of the General Contractor and give notice and recommend courses of action to the Owner if the contractual requirements are not being fulfilled. The Candidate will develop and maintain project files to include a record copy of all drawings, specifications, addenda, change orders and drawing modifications, shop drawings and product data. The Candidate will review applications for progress payments and final payments, and all documents in support of such applications and make the appropriate recommendations to the Owner. The Candidate will review all scope changes proposed by the Contractor and make recommendations regarding feasibility and costs. Construction Administration to continue through punch-list, move-in, and commissioning procedures.

6. Close Out and Warranty

The Candidate shall coordinate and attend all punch list inspections to verify that the project is substantially complete in accordance with the contract documents. The Candidate shall prepare “as-built” and record drawings and participate in final project debriefing meetings as may be scheduled by the Owner. The Candidate and its consultants shall attend an 11-month warranty walk as required by the Owner.

Project Team Members The Owner intends to hire, or has already selected, the following professionals for the project team:

• Owner’s Representative - Artaic Group

• Architect – TBD

• General Contractor – TBD

• Commissioning Agent – TBD

• Geotechnical Engineer & Construction Material Testing – TBD

• Environmental Engineer – TBD

Submittal Requirements and Checklist Submittals shall respond to each item noted below. Please limit response information to relevant information only.

1. Cover Letter / Letter of Interest

2. Firm Information Provide a brief history of the firm including the following information:

- Number of years in business

- Location of office servicing project

- Location of main office, if different, and size of staff

- Location of any proposed associate architect and size of staff

- Information on any claims or lawsuits your firm has had in the past 10 years.

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3. Availability of Proposed Team

- Provide an organizational chart for your proposed team, including roles and responsibilities for each team member.

- Provide resumes for all key team members.

- Please note proposed key team members are expected to be involved throughout the life of the project and may not be changed without written authorization from the Owner.

- Provide your current availability per team member, based on current and planned workload.

o A sample table would look similar to the following and should be based on a % of full time (40 hours per week) at each stage of design outlined in Section C:

4. Similar Project Experience

- Provide project profiles for up to five similar projects in progress or completed by your firm, that the proposed project team has DIRECT involvement with in the last 10 years. Please include the following:

o Project Description o Approximate Project Cost(s) o Owner, Architect, & GC Information o Indicate delivery method: Design-Build, CM/GC, Design-Bid-Build o Relevance of the project o Project Timeline

5. Project Approach

i. Provide detailed information about what makes your approach unique and best suited for this project.

ii. Describe your public engagement approach and demonstrate understanding of the City’s Culture of Engagement

iii. Describe how the design work will be completed for the Phase 1 improvements by October 2025 so that the City is able to meet our grant timelines.

iv. Describe your experience with Vehicular Bridge design and highlight any challenges we should be aware of.

v. Describe how your firm promotes a collaborative approach within a CM/GC delivery method?

vi. How do you approach project challenges such as the potential for being over budget, over schedule and still ensure the quality of the finished project.

vii. Describe your approach to sustainability in stormwater management, specifically as it relates to parking lots.

6. References

Team Member, Role Concept SD DD CD CA Jane Doe, Principal 25% 25% 10% 5% 0% John Doe, Project Architect

30% 50% 50% 50% 25%

Etc. X% X% X% X% X%

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Provide up to five (5) references from projects completed or began within the past 5 years by your firm with contact information, along with a project description. Identify in the reference list which projects the proposed A/E team has performed collectively. The Owner reserves the right to check additional references beyond those provided in the submittal.

Evaluation Criteria

All proposals submitted in response to this RFP will be evaluated by a committee of City representatives, in accordance with the criteria described below. Offeror's proposals will be evaluated on the criteria listed below. Total scores will be tabulated, and the offeror with the proposal that is deemed to be the most advantageous to the City will be selected. If the City requests presentations by short-listed Offerors, committee members may revise their initial scores based upon additional information and clarification received in this phase. In preparing responses, Offerors should describe in detail how they propose to meet the specifications as detailed in the previous sections. Specific factors will be applied to proposal information to assist the City in selecting the most qualified offeror for this contract. Evaluation criteria that will be used are as follows:

SUBMITTAL SECTION

POINTS

COVER LETTER 5 Points FIRM INFORMATION 10 Points AVAILABILITY OF PROPOSED TEAM 25 Points SIMILAR PROJECT EXPERIENCE 25 Points PROJECT APPROACH 25 Points REFERENCES 10 Points

TOTAL 100

Points

Shortlist and Interviews From the scoring results, the Executive Committee will shortlist 3 firms to invite to an in-person interview. The interview format will include an initial session/presentation prepared by the Architect and time for Q&A. Interviews will be 60-75 minutes. Fees and contract comments will be requested in advance of the interviews. Fees will be reviewed for all short-listed firms and will be a portion of the scoring matrix for final selection.

The proposed contract, fee/proposal request, and more detailed interview format information will be provided to the short-listed Architects.

Determination of Responsibility of the Offeror The City awards contracts to responsible vendors only. The City reserves the right to make its offeror responsibility determination at any time in this RFP process and may not make a responsibility determination for every offeror. A “Responsible Offeror” is defined by this proposal as one who has “the capability in all respects to perform fully the contract requirements, presents, perseverance, experience, integrity, reliability, capabilities, facilities, equipment, and credit which will assure good faith performance.” The City reserves the right to request information as it deems necessary to determine an Offeror’s responsibility. If the offeror fails to supply the requested information, the City shall base the determination of responsibility upon any available information or may find the offeror non-responsible if such failure is unreasonable.

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A selection committee comprised of City staff shall evaluate the proposals based on the criteria and weight given to each as set forth in the table below. Submitted proposals will be judged on the completeness and quality of its content. If necessary, based on the evaluations, a select number of companies may be invited to respond to a detailed request for an oral presentation.

ADMINISTRATIVE INFORMATION

Acceptance and Rejection The Owner reserves the right to request additional information which, in the Owner’s opinion, is necessary to ensure that the Owner has complete information with regard to the Professional Service Provider’s competence, business organization, and financial resources to assist in determining if the Professional Service Provider is qualified.

The Owner reserves the right (a) to terminate the Request for Proposals process at any time;

(b) to reject any or all proposals; and (c) to waive formalities and minor irregularities in the proposals received. The Owner reserves the right to reject any and all proposals in response to this Request for Proposal that are deemed not to be in the Owner’s best interests. The Owner further reserves the right to amend this Request for Proposal at any time and will notify all recipients accordingly.

RFP Submission and Information Proposals due at the specified date and time must be received at Owner's location (e-mail) by that date and time to receive consideration. Proposals received after the specified date and time are considered late and will not be eligible for review by the Executive Committee. Owner is not responsible for any late proposals received by mail or any other method of delivery.

The Owner is not responsible for costs incurred in the preparation of this proposal. Proposals will not be returned and become the property of the Owner once submitted. By submitting a proposal all Candidates agree to the terms and conditions of this RFP and the RFP will become part of the awarded Candidates contract. The Owner and the Owner’s legal council will review the agreement and negotiate terms prior to commencement of work.

Candidates acknowledge all submissions to this RFP may be subject to the Colorado Open Records Act (CORA).

Addenda may be issued for this RFP. It is assumed by the Owner that any Candidate providing a submission is responsible for receiving and reviewing all information provided by addenda and Candidate shall acknowledge receipt of addenda in their response to this RFP.

1. Issuing Office: The City of Manitou Springs agent listed herein is to be the sole point of contact concerning this RFP. Offerors shall not directly contact other personnel regarding matters concerning this RFP or to arrange meetings related to such.

2. Official Means of Communication: All official communication from the City to offerors will be via email to the City contact as identified on page 2 of this RFP. The City will post notices that will include, but not be limited to, any modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, and the announcement of award.

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3. Inquiries: Prospective offerors may make written inquiries by email to the City contact as identified on page 2 of this RFP before the written inquiry deadline concerning this RFP to obtain clarification of requirements. There will be opportunity to make inquiries during the pre-proposal conference. No inquiries will be accepted after the deadline.

Inquiries regarding this RFP (be sure to reference RFP number) should be referred to the City’s contact person as identified on page 2 of this RFP:

Response to offerors’ inquiries will be e-mailed by the final addendum date listed herein. Offerors cannot rely on any other statements that clarify or alter any specification or other term or condition of the RFP.

Should any interested offeror, sales representative, or manufacturer find any part of the listed specifications, terms and conditions to be discrepant, incomplete, or otherwise questionable in any respect, it shall be the responsibility of the concerned party to notify the City of such matters immediately upon discovery.

4. Insurance and Bonding: The successful contractor will be required to provide a Certificate of Insurance or other proof of insurance naming the City of Manitou Springs and its agents as "additional insured".

Coverage must include:

WORKERS COMPENSATION coverage with limits in accordance with State of Colorado requirements and any other applicable laws for any employee engaged in the performance of Work under this contract;

COMMERCIAL GENERAL LIABILITY coverage written on ISO occurrence form CG00 01/10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury and advertising liability with minimum limits of $1,000,000 per occurrence, $2,000,000 aggregate; $1,000,000 products and completed operations aggregate and $50,000 on fire; plus an additional amount sufficient to pay related attorneys' fees and defense costs. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall include coverage for explosion, collapse, and underground hazards. The policy shall contain a severability of interest’s provision;

COMPREHENSIVE AUTOMOBILE LIABILITY with minimum limits for bodily injury and property damage coverage of at least $1,000,000, plus an additional amount adequate to pay related attorneys' fees and defense costs, for each of offerors' owned, hired or non-owned vehicles assigned to or used in performance of this Agreement. The City of Manitou Springs including officers, agents and designees shall be named as additional Insured for General and Auto Liability Insurance;

PROFESSIONAL LIABILITY COVERAGE with a minimum limit of $1,000,000 per Occurrence and $3,000,000 aggregate.

EMPLOYER’S LIABILITY coverage with limits of at least $500,000;

PERFORMANCE BOND in the amount of one hundred percent of the total project cost;

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PAYMENT BOND for fifty percent of the total project cost.

5. Modification or Withdrawal of Proposals: Proposals may be modified or withdrawn by the Offeror prior to the established due date and time.

6. Minor Informalities: Minor informalities are matters of form rather than substance evident from the response or insignificant mistakes that can be waived or corrected without prejudice to other vendors. The City may waive such informalities or allow the vendor to correct them depending on which is in the best interest of the City.

7. Responsibility Determination: The City will make awards only to responsible vendors. The City reserves the right to assess offeror responsibility at any time in this RFP process and may not make a responsibility determination for every offeror.

8. Acceptance of RFP Terms: A proposal submitted in response to this RFP shall constitute a binding offer. The autographic signature of a person who is legally authorized to execute contractual obligations on behalf of the offeror shall indicate acknowledgment of this condition. A submission in response to this RFP acknowledges acceptance by the offeror of all terms and conditions as set forth herein. An offeror shall identify clearly and thoroughly, any variations between its proposal and the RFP in the cover letter. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance, except as outlined or specified in the RFP.

9. Protested Solicitations and Awards: Any actual or prospective offeror who is aggrieved in connection with either the solicitation or award of a contract may protest in writing to the City’s Administrator. The protest shall be submitted within three calendar days after such aggrieved person knows, or reasonably should have known, of the facts giving rise thereto. With regard to requirements or specifications set forth in this RFP, it is important for offerors to note that a challenge should be made within three (3) calendar days of when the item being protested is known.

10. Confidential/Proprietary Information: The City neither requests nor encourages the submission of confidential/proprietary information in response to this Request for Proposal/. All proposals will be confidential until a contract is awarded and fully executed. At that time, all proposals and documents pertaining to the proposals will be available for public inspection, except for the material that is proprietary or confidential. However, requests for confidentiality can be submitted to the City provided that the submission is in accordance with the following procedures. This remains the sole responsibility of the offeror. The City will make no attempt to cure any information that is found to be at a variance with this procedure. The offeror may not be given an opportunity to cure any variances after proposal opening. Neither a proposal in its entirety, nor proposal price information will be considered confidential/proprietary. Questions regarding the application of this procedure must be directed to the contact for the City listed in this RFP.

11. Acceptance of Proposal Content: The contents of the proposal (including persons specified to implement the project) of the successful contractor shall become contractual obligations into the contract award. Failure of the successful offeror to perform in accordance with these obligations may result in cancellation of the award and such offeror may be removed from future solicitations.

12. RFP Cancellation: The City reserves the right to cancel this RFP at any time, without penalty.

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13. Negotiation of Award: In the event only one (1) responsive proposal is received by the City, the City reserves the right to negotiate the award for the services with the offeror submitting the proposal in lieu of accepting the proposal as is.

14. Contract: The selected offeror will enter into a contract, using the City’s standard Services Agreement with the City of Manitou Springs for this work. The contract will set for the agreement and responsibilities as outlined in this RFP.

15. RFP Response/Material Ownership: All material submitted regarding this RFP becomes the property of the City of Manitou Springs, unless otherwise noted in the RFP.

16. Incurring Costs: The City is not liable for any cost incurred prior to issuance of a legally executed contract and/or a purchase order.

17. Non-Discrimination: The offeror shall comply with all applicable state and federal laws, rules and regulations involving nondiscrimination on the basis of race, color, religion, national origin, age or sex.

18. News Releases: Neither the City, nor the offeror, shall make news releases pertaining to this RFP prior to execution of the contract without prior written approval of the other party. Written consent on the City’s behalf is provided by the Public Information Officer.

19. Taxes: The City of Manitou Springs is exempt from all federal excise taxes and all Colorado State and local government sales and use taxes.

20. Assignment and Delegation: Neither party to any resulting contract may assign or delegate any portion of the agreement without the prior written consent of the other party.

21. Availability of Funds: Financial obligations of the City of Manitou Springs payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. In the event funds are not appropriated, any resulting contract will become null and void, without penalty to the City.

22. Standard of Conduct: The successful offeror shall be responsible for maintaining satisfactory standards of employees' competency, conduct, courtesy, appearance, honesty, and integrity, and shall be responsible for taking such disciplinary action with respect to any employee, as may be necessary.

The City may request the successful company to immediately remove from this assignment any employee found unfit to perform duties due to one or more of the following reasons:

a. Neglect of duty.

b. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions or fighting.

c. Theft, vandalism, immoral conduct or any other criminal action.

d. Selling, consuming, possessing, or being under the influence of intoxicants, including alcohol, or illegal substances while on assignment for the City.

e. Agents and employees of Contractor working in City facilities shall present a clean and neat appearance. Prior to performing any work for the City, the Contractor shall require each of their employees to carry proper identification including company identification.

24. Duty to Comply with State Investigation: Contractor shall comply with any reasonable request of the Colorado Department of Labor and Employment made in the course of an investigation pursuant to C.R.S. 8-17.5-102 (5).

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25. Damages for Breach of Contract: In addition to any other legal or equitable remedy the City may be entitled to for a breach of this Contract, if the City terminates this Contract, in whole or in part, due to Contractor’s breach of any provision of this Contract, Contractor shall be liable for actual and consequential damages to the City.

26. Other Statutes:

a. The signatory hereto avers that he/she is familiar with Colorado Revised Statutes , 18-8- 301, et seq. (Bribery and Corrupt Influence) and 18-8-401, et seq. (Abuse of Public Office) as amended, and that no violation such provisions is present.

b. The signatory hereto avers that to his/her knowledge, no City of Manitou Springs employee has any personal or beneficial interest whatsoever in the service or property described herein. See CRS 24-18-201 and CRS 24-50-507.

413-04-02 16 2022-06-29

ATTACHMENT A

PROPOSAL ACKNOWLEDGEMENT FORM

RFP# : ______________

PROJECT NAME: ________________________________________________________________

Failure to complete, sign and return this submittal page with your proposal may be cause for rejection.

Contact Information Response Response Company Name

Name and Title of Primary Contact

Company Address

Phone Number

Email Address

Company Website

By signing below, I certify that:

− I am authorized to bid on my company's behalf.

− I am not currently an employee of the City of Manitou Springs.

− None of my employees or agents are currently employees of the City of Manitou Springs.

− I am not related to any City of Manitou Springs employees or Elected Official.

Printed Name: ___________________________ Company Title: _____________________

Signature: __________________________________________________________________

(3) REMOVABLE BOLLARDS

EACH END

(6) CONCRETE

PLANTERS. 18" TALL

CONCRETE PLAZA;

MANITOU RED

EXISTING RETAINING

WALLS TO REMAIN

VEGETATION WITHIN

CREEK ZONE TO REMAIN

RESTROOM AND

STORAGE STRUCTURE

OPEN AIR DANCE

HALL

BIKE LOCKERS

BIKE RACKS BELOW

CANOPY

BIKE REPAIR STATION BELOW CANOPY

EXISTING ELECTRIC

VEHICLE CHARGERS

EXISTING CURB AND PLANTINGS

ALONG NORTH EDGE

EXISTING BUS STOP

TO REMAIN

LAWN WITH

SPRINKLERS

PLANTING ZONE

PLANTING ZONE

LANDSCAPE ISLAND

NEW PARKING ENTRY

PLANTING ZONE

PAY STATIONS

EXISTING PARKING

ENTRY TO REMAIN

CONCRETE

SEAT WALL

CONCRETE

SEAT WALL

CONCRETE WALKWAY;

MANITOU RED

CONCRETE WALKWAY;

MANITOU RED

1/

R A

M P

1/

R A

M P

NEW PARKING LOT

NEW PARKING LOT

NEW TREES SHOWN DARK

EXISTING VEGETATION ALONG

PERIMITER TO REMAIN EXISTING VEGETATION ALONG

PERIMITER TO REMAIN

O L

D M

A N

'S

TR

A

IL

EL PASO

SHEET No.

PROJECT

No.

PRINCIPAL IN

CHARGE

PROJECT

MANAGER

CHECKED

BY

All reports, plans, specifications, computer files, field data, notes and other documents and instruments prepared by the Architect as instruments of service shall remain the property of the Architect. The Architect shall retain all common law, statutory and other reserved rights, including copyright thereto.

Delta Description Date Issued

/2 /2

:4

:5

P M

AS-102

--2024-004 EG

SITE PLAN - OPEN AIR

HIAWATHA GARDENS

DANCE HALL

2024-10-24

CONCEPT DESIGN

10 OLD MAN'S TRAIL

MANITOU SPRINGS, CO 80829

1" = 20'-0"1

SITE PLAN - OPTION 2 - OPEN AIR DANCE HALL

eringsred Polygon eringsred Text Box Phase 1: Restroom and Parking Lot eringsred Text Box Phase 2: Pavilion Rehabilitation and Plaza eringsred Polygon eringsred Polygon eringsred Text Box Phase 3: Vehicular Bridge and Old Mans Trail Closure eringsred Polygon eringsred Polygon eringsred Text Box Phase 3: Vehicular Bridge and Old Mans Trail Closure eringsred Text Box Phase 4: Chase Bank Rehab. Transportation Hub and Restroom

ATTACHMENT A

HIAWATHA GARDENS CONCEPT DRAWINGS

SHEET No.

PROJECT

No.

PRINCIPAL IN

CHARGE

PROJECT

MANAGER

CHECKED

BY

All reports, plans, specifications, computer files, field data, notes and other documents and instruments prepared by the Architect as instruments of service shall remain the property of the Architect. The Architect shall retain all common law, statutory and other reserved rights, including copyright thereto.

OWNER

ARCHITECT

WORKSHOP 40 ARCHITECTS

7822 W 17TH AVE

LAKEWOOD, CO 80214

p 720.364.2412 e ERICG@WORKSHOP40.COM

/2

7/

:3

1:

P

M

G-001

2024-10-24

2024-004 EG

CONCEPT DESIGN

2024-10-24

CONCEPT DESIGN

HIAWATHA GARDENS

DANCE HALL

10 OLD MAN'S TRAIL

MANITOU SPRINGS, CO 80829

CITY OF MANITOU SPRINGS

606 MANITOU AVENUE

MANITOU SPRINGS, CO 80829

p 719 685-5481 e N/A

OPTION 1 - ENCLOSED DANCE HALL (FLOOD PLAIN REMOVED) OPTION 2 - OPEN AIR DANCE HALL (FLOOD PLAIN REMAINS) eringsred Line eringsred Line eringsred Callout Option 2: Is the Option Selected by City Council to proceed into Schematic Design.

EXISTING

DANCE HALL

STRUCTURE

EXISTING BUS STOP TO REMAIN

PERIMITER SIDEWALK AND

LANDSCAPING TO REMAIN

EXISTING PARKING LOT TO BE REPLACED

EXISTING BRIDGE

O L

D M

A N

'S

TR

A

IL

EL PASO

CHASE BANK

EXISTING CURB CUT TO

BE REMOVED

EXISTING CURB CUT

TO BE REMOVED

SHEET No.

PROJECT

No.

PRINCIPAL IN

CHARGE

PROJECT

MANAGER

CHECKED

BY

All reports, plans, specifications, computer files, field data, notes and other documents and instruments prepared by the Architect as instruments of service shall remain the property of the Architect. The Architect shall retain all common law, statutory and other reserved rights, including copyright thereto.

Delta Description Date Issued

/2 /2

:4

:4

P M

AS-100

--2024-004 EG

SITE PLAN - EXISTING

HIAWATHA GARDENS

DANCE HALL

2024-10-24

CONCEPT DESIGN

10 OLD MAN'S TRAIL

MANITOU SPRINGS, CO 80829

1" = 20'-0"1

EXISTING SITE PLAN AERIAL

(3) REMOVABLE BOLLARDS

EACH END

(6) CONCRETE

PLANTERS. 18" TALL

CONCRETE PLAZA;

MANITOU RED

EXISTING RETAINING

WALLS TO REMAIN

VEGETATION WITHIN

CREEK ZONE TO REMAIN

RESTROOM AND

STORAGE STRUCTURE

OPEN AIR DANCE

HALL

BIKE LOCKERS

BIKE RACKS BELOW

CANOPY

BIKE REPAIR STATION BELOW CANOPY

EXISTING ELECTRIC

VEHICLE CHARGERS

EXISTING CURB AND PLANTINGS

ALONG NORTH EDGE

EXISTING BUS STOP

TO REMAIN

LAWN WITH

SPRINKLERS

PLANTING ZONE

PLANTING ZONE

LANDSCAPE ISLAND

NEW PARKING ENTRY

PLANTING ZONE

PAY STATIONS

EXISTING PARKING

ENTRY TO REMAIN

CONCRETE

SEAT WALL

CONCRETE

SEAT WALL

CONCRETE WALKWAY;

MANITOU RED

CONCRETE WALKWAY;

MANITOU RED

1/

R A

M P

1/

R A

M P

NEW PARKING LOT

NEW PARKING LOT

NEW TREES SHOWN DARK

EXISTING VEGETATION ALONG

PERIMITER TO REMAIN EXISTING VEGETATION ALONG

PERIMITER TO REMAIN

O L

D M

A N

'S

TR

A

IL

EL PASO

SHEET No.

PROJECT

No.

PRINCIPAL IN

CHARGE

PROJECT

MANAGER

CHECKED

BY

All reports, plans, specifications, computer files, field data, notes and other documents and instruments prepared by the Architect as instruments of service shall remain the property of the Architect. The Architect shall retain all common law, statutory and other reserved rights, including copyright thereto.

Delta Description Date Issued

/2 /2

:4

:5

P M

AS-102

--2024-004 EG

SITE PLAN - OPEN AIR

HIAWATHA GARDENS

DANCE HALL

2024-10-24

CONCEPT DESIGN

10 OLD MAN'S TRAIL

MANITOU SPRINGS, CO 80829

1" = 20'-0"1

SITE PLAN - OPTION 2 - OPEN AIR DANCE HALL

GENERAL DEMOLITION NOTES

1. Contractor shall verify with Owner all items identified to be salvaged and store fore reuse prior to commencing with work.

2. Contractor shall verify all existing conditions and dimensions shown on demolition plans and notify Architect immediately if there are any discrepancies.

3. All items indicated as dashed on demolition plans are to be removed in their entirety. Patch and repair adjacent surfaces as required for installation of new finishes.

4. Protect all items noted as historic from damage during construction.

5. Where existing elements are indicated to remain and are located on or adjacent to existing construction to be removed, these elements to be salvaged for re-installation at new construction.

6. Refer to Mechanical, Plumbing, and Electrical drawings for additional demolition that may not be indicated on Architectural Drawings but is required to install duct work, piping, conduit, etc. Patch as required.

7. No existing building elements shall be removed in whole or in part unless otherwise noted on the drawings. Should it be necessary to remove an item not scheduled for demolition in order to complete the work described herein, the GC shall notify the Architect and Structural Engineer prior to commencing with work. Existing building elements include but are not limited to floors, walls, ceilings, columns, and beams.

8. Not used

9. All incidental items not consistent with new work shall be removed from walls and ceilings receiving new finish. See demolition plans for specific information.

10. All existing concrete slab to be removed shall be saw cut.

11. Reference Architectural Drawings for addititional demolition information on existing building not indicated on demolition drawings.

D E G I J KCB LF H

AD-4032

AD-4033

AD-403

AD-405

AD-405

D E G I J KCB LF H

55555

AD-4033

AD-403

AD-405

AD-405

DEMOLITION KEYNOTES - OPTION 1 AND OPTION 2

1. REMOVE ALL EXTERIOR WALLS AND WINDOWS BETWEEN FOUNDATION AND

SOFFIT. EXISTING COLUMNS AND BEAMS TO REMAIN.

2. REMOVE EXISTING WOOD FLOOR AND WOOD STRUCTURE BELOW.

3. SALVAGE AND REFINISH EXISTING WOOD FLOOR. REINFORCE PER STRUCTURAL

4. REMOVE SOUTH BAY OF DANCE HALL. DEMO INCLUDES FOUNDATION, FLOOR,

EXTERIOR WALLS, COLUMNS, BEAMS, AND ROOF. SHORE AND PROTECT REMAINING

EXISTING BUILDING AS REQUIRED. SALVAGE FLOORING FOR REPAIRS.

5. REMOVE CMU BUTTRESS WALLS ALONG CREEK

6. REMOVE EXISTING STEEL BEAM

7. ALL STONE TO BE REMOVED SHALL BE SALVAGED

8. EXISTING WOOD TRUSSES AND BEAMS TO REMAIN. REMOVE PAINT AND PREP

FOR NEW STAIN FINISH.

9. REMOVE BEADBOARD CEILING AND SALVAGE FOR REINSTALLATION.

10. EXISTING BEADBOARD CEILING TO REMAIN. PREP FOR NEW PAINT FINISH.

11. REMOVE ASPHALT SHINGLES FROM ENTIRE ROOF DOWN TO DECKING. PREP FOR

NEW ASPHALT SHINGLES. REMOVE ALL ABANDONED DUCTWORK AND

PENETRATIONS.

12. DEMO 2X4 NAILED ON RAFTER TAILS AND DECKING BACK TO ORIGINAL FASCIA

EDGE

SHEET No.

PROJECT

No.

PRINCIPAL IN

CHARGE

PROJECT

MANAGER

CHECKED

BY

All reports, plans, specifications, computer files, field data, notes and other documents and instruments prepared by the Architect as instruments of service shall remain the property of the Architect. The Architect shall retain all common law, statutory and other reserved rights, including copyright thereto.

Delta Description Date Issued

/2 /2

:3

:4

P M

AD-102

--2024-004 EG

DEMO PLAN - OPTION 2

HIAWATHA GARDENS

DANCE HALL

2024-10-24

CONCEPT DESIGN

10 OLD MAN'S TRAIL

MANITOU SPRINGS, CO 80829

1/8" = 1'-0"1

DEMO PLAN - OPTION 2- OPEN AIR

1/8" = 1'-0"2

DEMO FOUNDATION PLAN - OPTION 2 - OPEN AIR

eringsred Line eringsred Line eringsred Line reuse prior to commencing with work.

2. Contractor shall verify all existing conditions and dimensions shown on demolition plans and notify Architect immediately if there are any discrepancies.

3. All items indicated as dashed on demolition plans are to be removed in their entirety. Patch and repair adjacent surfaces as required for installation of new finishes.

4. Protect all items noted as historic from damage during construction.

5. Where existing elements are indicated to remain and are located on or adjacent to existing construction to be removed, these elements to be salvaged for re-installation at new construction.

6. Refer to Mechanical, Plumbing, and Electrical drawings for additional demolition that may not be indicated on Architectural Drawings but is required to install duct work, piping, conduit, etc. Patch as required.

7. No existing building elements shall be removed in whole or in part unless otherwise noted on the drawings. Should it be necessary to remove an item not scheduled for demolition in order to complete the work described herein, the GC shall notify the Architect and Structural Engineer prior to commencing with work. Existing building elements include but are not limited to floors, walls, ceilings, columns, and beams.

8. Not used

9. All incidental items not consistent with new work shall be removed from walls and ceilings receiving new finish. See demolition plans for specific information.

10. All existing concrete slab to be removed shall be saw cut.

11. Reference Architectural Drawings for addititional demolition information on existing building not indicated on demolition drawings.

D E G I J KCB LF H

AD-404

AD-404

DEMOLITION KEYNOTES - OPTION 1 AND OPTION 2

1. REMOVE ALL EXTERIOR WALLS AND WINDOWS BETWEEN FOUNDATION AND

SOFFIT. EXISTING COLUMNS AND BEAMS TO REMAIN.

2. REMOVE EXISTING WOOD FLOOR AND WOOD STRUCTURE BELOW.

3. SALVAGE AND REFINISH EXISTING WOOD FLOOR. REINFORCE PER STRUCTURAL

4. REMOVE SOUTH BAY OF DANCE HALL. DEMO INCLUDES FOUNDATION, FLOOR,

EXTERIOR WALLS, COLUMNS, BEAMS, AND ROOF. SHORE AND PROTECT REMAINING

EXISTING BUILDING AS REQUIRED. SALVAGE FLOORING FOR REPAIRS.

5. REMOVE CMU BUTTRESS WALLS ALONG CREEK

6. REMOVE EXISTING STEEL BEAM

7. ALL STONE TO BE REMOVED SHALL BE SALVAGED

8. EXISTING WOOD TRUSSES AND BEAMS TO REMAIN. REMOVE PAINT AND PREP

FOR NEW STAIN FINISH.

9. REMOVE BEADBOARD CEILING AND SALVAGE FOR REINSTALLATION.

10. EXISTING BEADBOARD CEILING TO REMAIN. PREP FOR NEW PAINT FINISH.

11. REMOVE ASPHALT SHINGLES FROM ENTIRE ROOF DOWN TO DECKING. PREP FOR

NEW ASPHALT SHINGLES. REMOVE ALL ABANDONED DUCTWORK AND

PENETRATIONS.

12. DEMO 2X4 NAILED ON RAFTER TAILS AND DECKING BACK TO ORIGINAL FASCIA

EDGE

D E G I J KCB LF H

AD-404

AD-404

SHEET No.

PROJECT

No.

PRINCIPAL IN

CHARGE

PROJECT

MANAGER

CHECKED

BY

All reports, plans, specifications, computer files, field data, notes and other documents and instruments prepared by the Architect as instruments of…